Office Manager - Contract

A career at Lombard Odier means working for a renowned global wealth and asset manager, with a strong focus on sustainable investing. An innovative bank of choice for private and institutional clients, our independently owned Firm is one of the best-capitalised banking groups in the world, managing close to CHF 300 billion and operating from over 25 offices across 4 continents.

With a history spanning over 230 years, Lombard Odier is an investment house providing a comprehensive offering of discretionary and advisory portfolio management, wealth services and custody. We also offer asset management services and investment strategies through Lombard Odier Investment Managers and provide advanced banking technology to other financial institutions.

Our Corporate Services Unit is in charge of all the services required to manage the bank's offices across our locations. The office manager is responsible for the premises, organisation and coordination of the office, procedures and resources to facilitate organisational effectiveness and efficiency. Starting September 26, we are looking for an Office Manager for our London office.

• Liaising with the internal Corporate Services department, the building manager and suppliers on all matters relating to premises, security and risk management.
• Ensuring the operational safety of the office for internal and external clients and providing support (fire, security procedures, first aid and local regulations).
• Monitoring technical installations.
• Checking the maintenance of premises, furniture and technical installations.
• Ensuring excellent relations with third parties (building managers, co-ownership, insurance, brokers).
• Supervising and coordinating all renovation and relocation projects (attending meetings, minutes, follow-up) in collaboration with the business expert.
• Ensuring that reception and lounge services are in line with the Group Hospitality guidelines.
• Overseeing the proper functioning of physical and electronic document archiving.
• Ensuring compliance with best practice in terms of environmental, health and regulatory standards.

Qualifications:

• Bachelor or Master Degree (Real Estate, Engineering, Facility Management, Hospitality).
• Successful experience as a building or site manager, office manager.
• Competence in MS Office (MS Word, Excel and Outlook, in particular), experience of email planning tools.
• Language skills: English required, French an asset.

Excellence drives us to be the best at what we do, while Innovation fuels our progress. Diversity, Equity and Inclusion are woven into the fabric of our Maison’s DNA, and we strive to ensure that our employees can fulfil both their personal and professional aspirations by encouraging internal mobility and individual upskilling programs. We firmly believe that building Diverse Teams contributes to our successes and to deliver on this, we actively embed Diversity, Equity and Inclusion in our business strategy.