At a Glance
- Tasks: Manage office operations, ensuring safety and efficiency for all staff and clients.
- Company: Dynamic corporate services unit in London with a focus on collaboration.
- Benefits: 12-month contract with opportunities for professional growth and development.
- Other info: Join a diverse team committed to inclusivity and equal opportunities.
- Why this job: Be the backbone of our office, making a real difference in daily operations.
- Qualifications: Degree in relevant field and experience in office or site management.
The predicted salary is between 40000 - 50000 £ per year.
Office Manager - London (12 month contract)
Our Corporate Services Unit manages bank offices across locations.
The office manager is responsible for premises, organization, coordination and ensuring operational effectiveness.
Your role
- Liaise with Corporate Services, building manager and suppliers on premises, security and risk management.
- Ensure operational safety of the office for internal and external clients (fire, security procedures, first aid, local regulations).
- Monitor technical installations; check maintenance of premises, furniture and technical installations.
- Oversee execution of contracts, manage contracts/orders, invoicing and payments.
- Maintain excellent relations with third parties (building managers, co ownership, insurance, brokers).
- Manage internal customer requests.
- Supervise and coordinate all renovation and relocation projects (attend meetings, minutes, follow up) in collaboration with the business expert.
- Ensure reception and lounge services comply with Group Hospitality guidelines.
- Oversee proper functioning of physical and electronic document archiving.
- Ensure compliance with environmental, health and regulatory standards.
Your profile
- Bachelor or Master degree in Real Estate, Engineering, Facility Management or Hospitality.
- Successful experience as a building or site manager, office manager.
- Excellent time management, ability to handle multiple tasks and prioritise work.
- Excellent written and oral communication skills.
- Attention to detail, problem solving skills, initiative, strong customer satisfaction focus.
- Adaptability and resilience in challenging situations.
- Strong organisational skills in a demanding environment.
- Competence in MS Office (Word, Excel, Outlook) and email planning tools.
- Language skills: English required; French an asset.
- Equal opportunity employer
We are an equal opportunities employer and committed to a diverse and inclusive work environment.
Office Manager (12-month contract) employer: Lombard Odier Group
As an Office Manager in our London Corporate Services Unit, you will thrive in a dynamic and inclusive work environment that prioritises employee growth and development. We offer competitive benefits, a strong focus on operational effectiveness, and the opportunity to engage with diverse stakeholders, ensuring your role is both meaningful and rewarding. Join us to be part of a team that values collaboration, innovation, and excellence in service delivery.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager (12-month contract)
✨Get Involved in Local Property Events
Dive into local property expos and networking events! Real estate thrives on connections, so attending these events helps us meet potential employers and industry leaders, plus it's a chance to show off your enthusiasm for the field.
✨Connect with Local Agents on Social Media
Follow and engage with local real estate agents and firms on platforms like Instagram and LinkedIn. Sharing their posts and commenting with your insights can put you on their radar and might even lead to job opportunities at companies like Lombard Odier Group.
✨Don’t Underestimate the Power of Cold Outreach
Got your eye on a specific company like Lombard Odier Group? Don't hesitate to send a direct message or an email expressing your interest. Personalise your approach, maybe mentioning a recent listing or project of theirs, and it could set you apart from other candidates.
✨Utilise Property Management Platforms
Check out property management platforms and job boards tailored for the real estate sector. They often have exclusive listings, especially for full-time roles. Don't forget to visit Lombard Odier Group's careers page directly; we love seeing passionate candidates applying through our website!
We think you need these skills to ace Office Manager (12-month contract)
Some tips for your application 🫡
Show Your Real-Estate Savvy:When crafting your CV and cover letter, make sure to highlight any relevant experience in the real estate sector. If you've done internships, assistant roles, or even relevant coursework, lay it out clearly. We want to see your familiarity with market trends, property management, or any sales experience you've got under your belt!
Quantify Your Achievements:In real estate, numbers speak volumes! When detailing your past roles, use concrete figures to demonstrate your achievements. For example, mention how many properties you sold, the percentage increase in client satisfaction, or any successful negotiations. These metrics can give your application that extra punch it needs!
Tailor Your Documents for the Job:Every application should feel personal. When applying for the Office Manager (12-month contract) role at Lombard Odier Group, tweak your CV to focus on aspects that are important to them. If they value client relationships, emphasise your interpersonal skills. We want to see you aligning your experiences with what they're looking for!
Keep It Professional Yet Approachable:While we want you to show off your expertise, don't forget to let your personality shine through in your cover letter. A touch of friendliness can set you apart, especially in real estate where client interaction is key. Show that you're ready not just to work with the property but also with people!
How to prepare for a job interview at Lombard Odier Group
✨Know Your Market Trends
In real estate, it’s all about staying ahead of the curve. Make sure we brush up on the latest market trends in the area where Lombard Odier Group operates. Being able to discuss local property values, demand, and upcoming developments will show that we’re not just interested in the job, but genuinely invested in the industry.
✨Prepare for Scenario Questions
Expect some scenario-based questions during the interview. We might get asked how we’d handle different client situations or property evaluations. Preparing our responses for common real estate scenarios not only demonstrates our problem-solving skills but also shows that we can think on our feet in a client-facing role.
✨Showcase Your Connections
In full-time real estate, networking is key! Let’s think about our connections in the industry and what we can bring to Lombard Odier Group. Whether it’s insights on prospective clients or relationships with local contractors, talking about these experiences can set us apart from other candidates.
✨Demonstrate Technical Savvy
Familiarity with different real estate software tools is a big plus. We should be ready to discuss any platforms we've used, whether it's for property management, CRM, or data analysis. Being comfortable with technology not only makes us more efficient, but also shows that we’re adaptable to the tools used at Lombard Odier Group.
