At a Glance
- Tasks: Manage office operations, ensuring safety and efficiency for all staff and clients.
- Company: Dynamic corporate services unit in London with a focus on collaboration.
- Benefits: 12-month contract with opportunities for professional growth and development.
- Other info: Join a diverse team committed to inclusivity and equal opportunities.
- Why this job: Be the backbone of our office, making a real difference in daily operations.
- Qualifications: Degree in relevant field and experience in office or site management.
The predicted salary is between 40000 - 50000 £ per year.
Office Manager - London (12 month contract)
Our Corporate Services Unit manages bank offices across locations.
The office manager is responsible for premises, organization, coordination and ensuring operational effectiveness.
Your role
- Liaise with Corporate Services, building manager and suppliers on premises, security and risk management.
- Ensure operational safety of the office for internal and external clients (fire, security procedures, first aid, local regulations).
- Monitor technical installations; check maintenance of premises, furniture and technical installations.
- Oversee execution of contracts, manage contracts/orders, invoicing and payments.
- Maintain excellent relations with third parties (building managers, co ownership, insurance, brokers).
- Manage internal customer requests.
- Supervise and coordinate all renovation and relocation projects (attend meetings, minutes, follow up) in collaboration with the business expert.
- Ensure reception and lounge services comply with Group Hospitality guidelines.
- Oversee proper functioning of physical and electronic document archiving.
- Ensure compliance with environmental, health and regulatory standards.
Your profile
- Bachelor or Master degree in Real Estate, Engineering, Facility Management or Hospitality.
- Successful experience as a building or site manager, office manager.
- Excellent time management, ability to handle multiple tasks and prioritise work.
- Excellent written and oral communication skills.
- Attention to detail, problem solving skills, initiative, strong customer satisfaction focus.
- Adaptability and resilience in challenging situations.
- Strong organisational skills in a demanding environment.
- Competence in MS Office (Word, Excel, Outlook) and email planning tools.
- Language skills: English required; French an asset.
- Equal opportunity employer
We are an equal opportunities employer and committed to a diverse and inclusive work environment.
Office Manager (12-month contract) employer: Lombard Odier Group
As an Office Manager in our London Corporate Services Unit, you will thrive in a dynamic and inclusive work environment that prioritises employee growth and development. We offer competitive benefits, a strong focus on operational effectiveness, and the opportunity to engage with diverse stakeholders, ensuring your role is both meaningful and rewarding. Join us to be part of a team that values collaboration, innovation, and excellence in service delivery.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager (12-month contract)
✨Get Involved with Local Real Estate Events
In the real estate game, networking is key! Attend local property expos, open houses or even community planning meetings. This is where you can meet industry professionals and get your name out there, plus you might hear about temporary roles before they're even advertised!
✨Check Out Property Management Companies
Temporary roles in real estate often pop up with property management companies, especially during busy seasons. Reach out directly to firms in your area to ask about short-term opportunities. Sometimes, a friendly face can get you in quicker than an application!
✨Leverage Social Media for Instant Opportunities
Get active on platforms like Instagram and Facebook, where real estate agents often post about temporary roles. Join local groups or follow real estate pages for the latest job posts and networking chances. You’ll be surprised how many gems you can find just by scrolling!
✨Apply Through Lombard Odier Group for a Kickstart!
Don’t forget to check out our site for temporary roles at Lombard Odier Group. We regularly list positions that you might miss elsewhere. It’s a great way to get started in the industry – who knows where it could lead you?
We think you need these skills to ace Office Manager (12-month contract)
Some tips for your application 🫡
Show Off Your Relevant Experience:When applying to Lombard Odier Group for a temporary role in real estate, make sure you highlight any relevant experience you’ve got. Whether it's internships, part-time roles, or even coursework related to property management or market analysis, we want to see how you've engaged with the industry. Specifics about your tasks and achievements can really make your application stand out.
Highlight Your Local Market Knowledge:For a position in real estate, it’s crucial to demonstrate your understanding of the local market. This could mean referencing any studies or projects you've done about property trends in the area or any relevant certifications. Let us know why you care about the local landscape, as this shows that you've got a genuine interest in the role.
Keep It Concise but Engaging:For a temporary role, we know there's often a lot to unpack. So make sure your CV is clear, concise, and packed with the most relevant info. Stick to bullet points and focus on achievements that directly tie back to what the role requires. We want to see what you can bring to the table quickly and efficiently.
Don’t Forget the Cover Letter:Although it’s a temporary gig, your cover letter is still super important. Use it to express your enthusiasm for working with Lombard Odier Group and what you hope to gain from this experience. Tell us how this opportunity fits into your career trajectory and why you're excited about the real estate sector specifically. Your passion could be your best asset!
How to prepare for a job interview at Lombard Odier Group
✨Know Your Market
In real estate, it’s crucial to have a solid understanding of the local market trends. Dive into recent sales data and property values in the area where Lombard Odier Group operates. Being able to talk knowledgeable about the market shows that you’re not just looking for any job, but that you're genuinely interested in the role and ready to contribute right away.
✨Brush Up on Negotiation Skills
As a temporary hire in real estate, you’ll likely deal with clients and other agents who want results quickly. We suggest preparing for some negotiation scenarios in the interview. Be ready to showcase your approach to client discussions and how you can find win-win situations—this is key for success in real estate and will set you apart from other candidates.
✨Showcase Your Flexibility
Since this is a temporary role, we want to emphasise showcasing your adaptability. Be prepared to discuss how you can hit the ground running and adjust to the fast-paced, ever-changing nature of the real estate sector. Highlight any past experiences where you had to think on your feet or manage multiple tasks simultaneously.
✨Prepare a Portfolio of Listings
Even though it's a temporary position, having a portfolio of properties or listings you’ve worked with can make a huge impact. Bring examples that highlight your marketing strategies, client interactions, or successful deals. This tangible evidence of your abilities in real estate will help make a memorable impression on Lombard Odier Group.
