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- Tasks: Manage contracts and shipping logistics while supporting the team and ensuring smooth operations.
- Company: Join a dynamic small team near Reading, focused on international shipping and contracts.
- Benefits: Enjoy flexible part-time hours with a competitive salary and a collaborative work environment.
- Why this job: Perfect for those seeking hands-on experience in logistics and contract management with global impact.
- Qualifications: No specific qualifications required; just bring your enthusiasm and willingness to learn!
- Other info: Work 3.5-4 days a week, from 9 am to 5 pm, allowing for a great work-life balance.
The predicted salary is between 27000 - 45000 £ per year.
My client is looking to recruit a Part-time Shipping and Contracts Manager to join its small team based near Reading.
LOCATION: Hurst, Near Reading
SALARY: up to £45k pro rata
HOURS: Part time - 3.5-4 days per week (9 am to 5 pm)
DUTIES OF THE SHIPPING AND CONTRACTS MANAGER
The job encompasses a wide range of commercial and office based activities. This involves principally supporting the Overseas Offices and Managing Director. Additional responsibilities involve but are not limited to:
- General: Handling all company Contracts from receipt to completion involving: Management, Planning, Scheduling, Logistics for all Orders including Supply, Commissioning, Site Visits.
- Customer Contracts: Review & acceptance of Terms & Conditions, payment terms, delivery dates, technical spec, incoterms, penalty clauses, and raise Order Confirmation.
- Purchase Orders: Raise single or multiple purchase orders on Suppliers to cover customer requirements. Pass on terms & conditions, payment terms, delivery dates, technical spec, incoterms & penalty clauses.
- Computer records: Enter orders onto the Computer System & produce order analysis reports. Update computer records at every stage as contract progresses. Produce reports to monitor and progress orders to meet monthly nett profit forecast. Use Brought Forwards (BFs) to assist the process.
- Customer & Supplier Liaison: Communication at all times to ensure order is progressed to a successful and timely conclusion, including issue of advance payment invoice, approval of drawings to enable production to commence solving technical and commercial issues. Progress Supplier orders to pull together into one consolidated despatch to avoid extra shipping costs.
- Letters of Credits: Review and agree terms and conditions with Customer. Arrange transfer of LC through bank for Supplier. Progress to ensure last ship date is met and prepare all documentation. Make presentation to the bank and progress to payment.
- Shipping & Logistics: Receive supplier pack list and prepare all despatch documentation including invoice, pack list, marking instructions to Supplier, Certificate of Origin, EUR1 & others. Obtain best freight quote and raise detailed purchase order on Freight Company. Pre advise shipment & eta to client.
- Supplier Quality & Technical Documentation: Chase in all QC & technical certificates and send to client after payment has been secured.
- Liaison: with internal and external offices with special emphasis on clear and concise communication.
Part-time Contracts and Shipping Manager in Reading employer: LOGISTICSRECRUIT UK LIMITED
Contact Detail:
LOGISTICSRECRUIT UK LIMITED Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part-time Contracts and Shipping Manager in Reading
✨Tip Number 1
Familiarise yourself with the specific logistics and shipping regulations relevant to the industry. Understanding incoterms and how they apply to contracts will give you an edge in discussions with potential employers.
✨Tip Number 2
Network with professionals in the shipping and contracts management field. Attend local industry events or join online forums to connect with others who can provide insights or even refer you to job openings.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock project plan that outlines how you would manage shipping and contracts for a hypothetical client. This shows initiative and gives you a practical example to discuss during interviews.
✨Tip Number 4
Research the company thoroughly before applying. Understand their products, services, and market position, so you can tailor your conversations to show how your skills align with their needs.
We think you need these skills to ace Part-time Contracts and Shipping Manager in Reading
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in shipping and contract management. Focus on specific achievements that demonstrate your ability to handle contracts, logistics, and customer relations.
Craft a Compelling Cover Letter: Write a cover letter that addresses the key responsibilities outlined in the job description. Explain how your skills and experiences align with the role, particularly in managing contracts and liaising with suppliers and customers.
Showcase Relevant Skills: In your application, emphasise skills such as attention to detail, communication, and organisational abilities. Mention any experience with computer systems for order management and reporting, as this is crucial for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects professionalism and attention to detail, which are essential for this position.
How to prepare for a job interview at LOGISTICSRECRUIT UK LIMITED
✨Understand the Role
Make sure you thoroughly understand the responsibilities of a Shipping and Contracts Manager. Familiarise yourself with key terms like incoterms, Letters of Credit, and logistics management. This will help you answer questions confidently and demonstrate your knowledge.
✨Showcase Your Communication Skills
Since the role involves liaising with customers and suppliers, be prepared to discuss your communication style. Share examples of how you've successfully managed relationships in previous roles, highlighting your ability to resolve issues and ensure smooth operations.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills. Think about past experiences where you had to manage contracts or logistics challenges, and be ready to explain your thought process and the outcomes.
✨Ask Insightful Questions
At the end of the interview, ask questions that show your interest in the company and the role. Inquire about their current projects, team dynamics, or how they measure success in this position. This demonstrates your enthusiasm and helps you gauge if it's the right fit for you.
