Events Coordinator in Royal Tunbridge Wells

We are looking for a driven and organised events professional to work within our busy events team in delivering a demanding, diverse and well-respected conference and events programme. The Events Coordinator will assist and at times manage a range of events including conferences, webinars and other virtual events, round tables, dinners and awards ceremonies as well as supporting other team members at peak times with admin tasks.

Key Responsibilities

• Support the planning, production, and delivery of events, ensuring smooth execution from start to finish.
• Manage events to ensure they are delivered on time, within budget, and in line with agreed objectives and briefs.
• Establish, communicate, and maintain clear timelines and priorities across all managed events.
• Prepare comprehensive event briefings for staff, speakers, and sponsors, and ensure effective and timely internal communications.
• Create and manage post-event communications for delegates, sponsors, and speakers.
• Build and maintain strong relationships with suppliers, identifying and onboarding new suppliers where appropriate.
• Work closely with the Sponsorship Manager and Sponsorship Executive to ensure all sponsorship commitments and packages are delivered as agreed.
• Travel to site visits and inspections and provide on-site project management support during events.
• Identify opportunities to continuously improve event delivery and enhance the overall events offering.
• Ensure consistently high standards of customer service and quality across all events.
• Support the Head of Membership & Engagement and the Events Manager in meeting departmental objectives, managing budgets, and improving the events portfolio in line with the Logistics UK strategy.
• Take accurate minutes during meetings and distribute actions as required.
• Arrange team travel and accommodation for events and meetings.
• Schedule events and travel in colleagues’ calendars, including placeholder bookings as needed.
• Act as office manager by monitoring and maintaining office supplies and inventory.
• Coordinate with internal teams (including marketing and communications, sales, and policy) to ensure appropriate cross-functional support for all events.

Requirements

• An interest in or basic understanding of Transport, Logistics, Supply Chain, Manufacturing, or Retail would be beneficial, though not essential.
• Strong attention to detail in administrative tasks, with a willingness to learn Logistics UK systems to support event delivery.
• Confident IT skills, particularly across Microsoft Office packages.
• Excellent communication skills, with experience engaging a wide range of stakeholders.
• A collaborative and supportive team player.
• Proactive and creative problem-solver, able to use initiative in challenging situations.
• Fast learner who can adapt quickly and contribute effectively from day one.
• Strong planning and time-management skills, with the ability to balance multiple priorities and meet deadlines.
• Flexible approach to working hours, with the willingness and ability to travel within the UK.
• A clean UK driving licence is required.

Benefits

• 25 days of annual leave plus bank holidays.
• Christmas Working Arrangement for extra days off during the festive period.
• Health Cash Plan for all employees and Private Medical Insurance for managers.
• Employee Assistance Programme and Mental Health First Aiders.
• Enhanced Family Leave policy.
• Flexible and remote working arrangements.
• Two paid days off per year for charity or volunteering work.
• Various learning and development opportunities.
• Range of pension schemes.
• Award scheme to recognise outstanding employees.
• Life Assurance Scheme for peace of mind.