At a Glance
- Tasks: Plan and manage exciting events like conferences, webinars, and awards ceremonies.
- Company: Join Logistics UK, a leading voice in the logistics sector.
- Benefits: Enjoy 25 days of annual leave, flexible hours, and a supportive team environment.
- Other info: Great opportunities for career growth and learning in a fast-paced environment.
- Why this job: Make an impact in a dynamic industry while developing your event management skills.
- Qualifications: Strong communication skills and a proactive attitude; experience in events is a plus.
The predicted salary is between 30000 - 40000 € per year.
We are looking for a driven and organised events professional to work within our busy events team in delivering a demanding, diverse and well-respected conference and events programme. The Events Coordinator will assist and at times manage a range of events including conferences, webinars and other virtual events, round tables, dinners and awards ceremonies as well as supporting other team members at peak times with admin tasks.
Key Responsibilities
- Support the planning, production, and delivery of events, ensuring smooth execution from start to finish.
- Manage events to ensure they are delivered on time, within budget, and in line with agreed objectives and briefs.
- Establish, communicate, and maintain clear timelines and priorities across all managed events.
- Prepare comprehensive event briefings for staff, speakers, and sponsors, and ensure effective and timely internal communications.
- Create and manage post-event communications for delegates, sponsors, and speakers.
- Build and maintain strong relationships with suppliers, identifying and onboarding new suppliers where appropriate.
- Work closely with the Sponsorship Manager and Sponsorship Executive to ensure all sponsorship commitments and packages are delivered as agreed.
- Travel to site visits and inspections and provide on-site project management support during events.
- Identify opportunities to continuously improve event delivery and enhance the overall events offering.
- Ensure consistently high standards of customer service and quality across all events.
- Support the Head of Membership & Engagement and the Events Manager in meeting departmental objectives, managing budgets, and improving the events portfolio in line with the Logistics UK strategy.
- Take accurate minutes during meetings and distribute actions as required.
- Arrange team travel and accommodation for events and meetings.
- Schedule events and travel in colleagues’ calendars, including placeholder bookings as needed.
- Act as office manager by monitoring and maintaining office supplies and inventory.
- Coordinate with internal teams (including marketing and communications, sales, and policy) to ensure appropriate cross-functional support for all events.
An interest in or basic understanding of Transport, Logistics, Supply Chain, Manufacturing, or Retail would be beneficial, though not essential. Strong attention to detail in administrative tasks, with a willingness to learn Logistics UK systems to support event delivery. Confident IT skills, particularly across Microsoft Office packages. Excellent communication skills, with experience engaging a wide range of stakeholders. A collaborative and supportive team player. Proactive and creative problem-solver, able to use initiative in challenging situations. Fast learner who can adapt quickly and contribute effectively from day one. Strong planning and time-management skills, with the ability to balance multiple priorities and meet deadlines. Flexible approach to working hours, with the willingness and ability to travel within the UK. A clean UK driving licence is required.
We value our employees and offer a wide range of benefits recognising that no two employees are the same – everyone has different preferences and needs that change over time. 25 days of annual leave plus.
Events Coordinator employer: Logistics UK
Logistics UK is an exceptional employer that champions the logistics sector, offering a dynamic work environment where employees can thrive. With a strong focus on professional development and a commitment to employee well-being, we provide generous benefits including 25 days of annual leave, fostering a culture of collaboration and innovation. Join us in making a meaningful impact on the logistics industry while enjoying a supportive team atmosphere and opportunities for growth.
StudySmarter Expert Advice🤫
We think this is how you could land Events Coordinator
✨Tip Number 1
Network like a pro! Attend industry events, webinars, and meet-ups to connect with people in the logistics sector. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past events, including photos, feedback, and any metrics that highlight your success. This will give potential employers a clear idea of what you can bring to their team.
✨Tip Number 3
Be proactive! If you see a company you love, don’t wait for them to post a job. Reach out directly, express your interest, and share how you can contribute to their events. It shows initiative and enthusiasm!
✨Tip Number 4
Apply through our website! We’ve got a streamlined application process that makes it easy for you to showcase your talents. Plus, it helps us keep track of all the amazing candidates like you!
We think you need these skills to ace Events Coordinator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Events Coordinator role. Highlight your relevant experience in event planning and management, and show us how your skills align with our mission at Logistics UK.
Showcase Your Organisational Skills:We want to see your knack for organisation! Use specific examples from your past experiences to demonstrate how you've successfully managed events or projects, keeping everything on track and within budget.
Communicate Clearly:Your written application is your first chance to impress us, so make it count! Be clear and concise in your writing, and ensure there are no typos or grammatical errors. Good communication is key in this role!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you're keen to join our team!
How to prepare for a job interview at Logistics UK
✨Know Your Events Inside Out
Before the interview, make sure you research Logistics UK's events programme thoroughly. Familiarise yourself with the types of events they organise, such as conferences and webinars, and think about how your experience aligns with their needs. This will show that you're genuinely interested and ready to contribute.
✨Showcase Your Organisational Skills
As an Events Coordinator, being organised is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or events simultaneously. Highlight your planning skills and how you prioritised tasks to meet deadlines, as this will resonate well with the interviewers.
✨Demonstrate Strong Communication Abilities
Communication is crucial in event management. Be ready to discuss how you've effectively engaged with various stakeholders in previous roles. Whether it's coordinating with suppliers or liaising with team members, showcasing your communication skills will help you stand out as a collaborative team player.
✨Be Ready to Problem-Solve
Events can be unpredictable, so prepare to discuss how you've tackled challenges in the past. Think of specific instances where you had to think on your feet or come up with creative solutions. This will demonstrate your proactive approach and ability to handle pressure, which is essential for the role.
