HR & Payroll Admin (Temp) in Paisley

Applications are now welcome for a HR & Payroll Admin to join the HR department on a temporary basis for 12 months. This role will ensure accurate and timely payroll execution, maintain employee records, support compliance requirements, and assist in HR operations to ensure smooth organisational functioning. This is a hands‐on operational role requiring deep engagement with the HR and Payroll systems. The individual will take ownership of data accuracy, system alignment, and continuous process improvement, while supporting the integration and development of the HR & Payroll function to the next level of efficiency and automation.

Key Responsibilities

• System Ownership & Development
  • Develop a thorough working knowledge of the organisation's HR and Payroll systems, processes, and data structures.
  • Act as a key user for Sage and associated HR systems, ensuring accurate configuration and optimal use of functionality.
  • Lead and support the ongoing integration between HR and Payroll systems to improve data flow, reduce duplication, and strengthen controls.
  • Identify system gaps, inefficiencies, and manual workarounds, proposing practical solutions and enhancements.
  • Assist in testing system updates, upgrades, and new functionality before implementation.
  • Support data migration, validation, and reconciliation during system improvements.
  • Maintain and validate employee master data to ensure consistency across HR and Payroll platforms.
• Data Management & Change Processing
  • Streamline process for change of employee details received via Payroll, ensuring system alignment.
  • Ensure all updates are reflected accurately in both Payroll and HR systems, maintaining data integrity.
• Continuous Improvement
  • Review reporting processes and identify opportunities to automate and enhance reporting capability.
  • Draft SOP's in conjunction with the Payroll Manager.
• Human Resources
  • Respond to queries and requests in a timely and efficient manner.
  • Maintain a working knowledge of HR policies and procedures.
  • Support the Payroll Manager & Head of HR in the delivery of HR service‐related activities.
  • Respond to Zendesk Ticket Queries in a timely manner.
  • Provide HR administrative support for new employee onboarding, ensuring a smooth and welcoming process.

Requirements

• 1–2 years of having operated effectively and successfully in a project role, system development role or similar.
• May hold a relevant post graduate qualification, for example, Human Resources, Management Development, Business Management, Organisational Design.
• Hold CIPD or CPP membership, at least to Member level, showing evidence of continual professional development.
• Good IT literacy.
• High volume administration experience, including systems/ database administration, in HR recruitment or payroll.
• Trust and confidence in the HR & Payroll Admin role is necessary. The role will be privy to sensitive and personal information and that must only be used for legitimate purposes and must not be shared to unauthorised parties or those who do not have a need to be made aware.