At a Glance
- Tasks: Welcome visitors, manage reception, and support office operations.
- Company: Join Loftware, a global leader in cloud-based labeling solutions.
- Benefits: Earn up to £16,000 per annum with private healthcare and pension options.
- Other info: Enjoy a modern office environment with great transport links.
- Why this job: Be part of a friendly team and enhance your organisational skills.
- Qualifications: Experience in office or admin roles; strong communication and IT skills.
The predicted salary is between 16000 - 16000 € per year.
At Loftware, our end-to-end cloud-based labeling platform helps businesses of all sizes manage labeling across their operations and supply chain. Our solutions are used to print over 51 billion labels every year. With over 500 industry experts and 1,000 global partners, Loftware maintains a global presence with offices in the US, UK, Germany, Slovenia, China, and Singapore.
Responsibilities include:
- Welcoming visitors and managing reception duties, including sign-in and access coordination.
- Updating internal directories, contact lists, and office noticeboards or communication platforms.
- Supporting onboarding for new starters, including preparing desks, welcome packs, and coordinating access passes.
- Liaising with building management, cleaning teams, and external contractors to ensure smooth office operations.
- Maintaining tidy, well-stocked, and presentable communal office areas, meeting rooms, kitchen spaces, and ensuring plants are regularly watered.
- Managing day-to-day office communications such as calls, emails, deliveries, post, and internal Teams channel updates.
- Coordinating closely with other Office Assistants and Executive Assistants on company-wide initiatives, projects, and administrative support tasks.
- Supporting workplace health and well-being processes, including assisting with DSE (Display Screen Equipment) assessments.
- Supporting meeting coordination, including booking and preparing meeting rooms, arranging calendars, and securing refreshments.
- Organising office lunches, internal events, and employee engagement activities.
- Ordering and maintaining office supplies, stationery, kitchen items, and ensuring office equipment is functioning properly and reported/fixed when required.
- Assisting executives and wider teams with general administrative tasks as needed.
The ideal candidate will be highly organised with excellent attention to detail, ensuring all administrative tasks are completed accurately and efficiently. Strong communication skills are essential, with the ability to interact professionally with colleagues, visitors, and external partners. A proactive, positive attitude and a strong commitment to teamwork, inclusivity, and discretion are key to success in this role.
Key Requirements & Skills
- Experience: Proven experience in an office, reception, or administrative support role.
- Communication: Excellent verbal and written English, with a professional and confident manner.
- Organisational Skills: Strong ability to prioritise, multitask, and maintain accuracy in a fast-paced environment.
- IT Skills: Competent user of Microsoft Office (Word, Excel, Outlook) and Microsoft Teams, with the ability to adapt to internal systems and tools.
- Personality: Proactive, dependable, and professional, with a high level of discretion when handling confidential information.
- Teamwork: Collaborative approach with a willingness to support colleagues across the business as needed.
Salary & Benefits
- Salary up to £16,000 per annum (part-time rate), depending on experience.
- Private healthcare options with AXA Health and Medicash (Benefit in Kind).
- Life assurance cover with Aviva.
- Income protection scheme with Zurich.
- Company pension scheme with Scottish Widows.
- A genuinely supportive, friendly, and collaborative team culture where people enjoy coming to work.
- A modern, well-equipped office environment in Winnersh Triangle, with excellent facilities and easy transport links.
Part-Time Office Admin & Reception Specialist in Winnersh employer: Loftware, Inc.
Loftware is an exceptional employer that fosters a supportive and collaborative team culture, making it a pleasure for employees to come to work each day. Located in the modern office environment of Winnersh Triangle, we offer excellent facilities and easy transport links, alongside competitive benefits such as private healthcare options, life assurance, and a company pension scheme. With a strong commitment to employee growth and inclusivity, Loftware provides a rewarding workplace where your contributions are valued and recognised.
StudySmarter Expert Advice🤫
We think this is how you could land Part-Time Office Admin & Reception Specialist in Winnersh
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a part-time office admin role. You never know who might have the inside scoop on openings at companies like Loftware!
✨Tip Number 2
Prepare for those interviews! Research Loftware and its cloud-based solutions so you can chat confidently about how your skills fit into their operations. Practise common interview questions and think of examples that showcase your organisational skills and teamwork.
✨Tip Number 3
Don’t forget to follow up after your interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It’s a great chance to reiterate why you’d be a perfect fit for the office admin position.
✨Tip Number 4
Apply through our website! We love seeing applications come directly from candidates who are genuinely interested in joining our team. Plus, it gives you a better chance to stand out in the crowd!
We think you need these skills to ace Part-Time Office Admin & Reception Specialist in Winnersh
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in office admin or reception roles. We want to see how your skills match what we're looking for, so don’t be shy about showcasing your organisational prowess and communication skills!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and how you can contribute to our team. Keep it professional but let your personality come through – we love a bit of character!
Show Off Your IT Skills:Since we rely on tools like Microsoft Office and Teams, make sure to mention your proficiency with these platforms. If you've used any internal systems before, give us the lowdown on that too – it’ll definitely catch our eye!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re keen and know how to navigate the digital world!
How to prepare for a job interview at Loftware, Inc.
✨Know the Company Inside Out
Before your interview, take some time to research Loftware and its cloud-based labelling platform. Understand their services, the industries they serve, and their company culture. This knowledge will help you tailor your answers and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
As a Part-Time Office Admin & Reception Specialist, being organised is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or improved office efficiency. Highlighting these skills will demonstrate that you can handle the fast-paced environment at Loftware.
✨Practice Your Communication Skills
Since strong communication is essential for this role, practice articulating your thoughts clearly and confidently. You might want to do a mock interview with a friend or family member, focusing on how you would interact with colleagues and visitors in a professional manner.
✨Be Proactive and Positive
Loftware values a proactive attitude and teamwork. During the interview, share instances where you've taken initiative or collaborated effectively with others. A positive mindset can set you apart, so let your enthusiasm for the role shine through!
