At a Glance
- Tasks: Welcome visitors, manage reception, and support office operations.
- Company: Join Loftware, a global leader in cloud-based labeling solutions.
- Benefits: Competitive salary, private healthcare, life assurance, and a supportive team culture.
- Other info: Modern office environment with excellent transport links and career growth opportunities.
- Why this job: Be part of a dynamic team and enhance your organisational skills.
- Qualifications: Experience in office or administrative roles with strong communication skills.
The predicted salary is between 16000 - 16000 € per year.
At Loftware, our end-to-end cloud-based labeling platform helps businesses of all sizes manage labeling across their operations and supply chain and our solutions are used to print over 51 billion labels every year. With over 500 industry experts and 1,000 global partners, Loftware maintains a global presence with offices in the US, UK, Germany, Slovenia, China, and Singapore making us a trusted partner for companies in automotive, chemicals, clinical trials, consumer products, electronics, food & beverage, manufacturing, medical device, pharmaceuticals, retail/apparel, and more.
Welcoming visitors and managing reception duties, including sign-in and access coordination.
Updating internal directories, contact lists, and office noticeboards or communication platforms.
Supporting onboarding for new starters, including preparing desks, welcome packs, and coordinating access passes.
Liaising with building management, cleaning teams, and external contractors to ensure smooth office operations.
Maintaining tidy, well-stocked, and presentable communal office areas, meeting rooms, kitchen spaces, and ensuring plants are regularly watered.
Managing day-to-day office communications such as calls, emails, deliveries, post, and internal Teams channel updates.
Coordinating closely with other Office Assistants and Executive Assistants on company-wide initiatives, projects, and administrative support tasks.
Supporting workplace health and well-being processes, including assisting with DSE (Display Screen Equipment) assessments.
Supporting meeting coordination, including booking and preparing meeting rooms, arranging calendars, and securing refreshments.
Organising office lunches, internal events, and employee engagement activities.
Ordering and maintaining office supplies, stationery, kitchen items, and ensuring office equipment is functioning properly and reported/fixed when required.
Assisting executives and wider teams with general administrative tasks as needed.
Who we are looking for
The ideal candidate will be highly organised with excellent attention to detail, ensuring all administrative tasks are completed accurately and efficiently. Strong communication skills are essential, with the ability to interact professionally with colleagues, visitors, and external partners. A proactive, positive attitude and a strong commitment to teamwork, inclusivity, and discretion are key to success in this role.
Key Requirements & Skills
- Experience: Proven experience in an office, reception, or administrative support role.
- Communication: Excellent verbal and written English, with a professional and confident manner.
- Organisational Skills: Strong ability to prioritise, multitask, and maintain accuracy in a fast-paced environment.
- IT Skills: Competent user of Microsoft Office (Word, Excel, Outlook) and Microsoft Teams, with the ability to adapt to internal systems and tools.
- Personality: Proactive, dependable, and professional, with a high level of discretion when handling confidential information.
- Teamwork: Collaborative approach with a willingness to support colleagues across the business as needed.
Salary & Benefits
Salary up to £16,000 per annum (part-time rate), depending on experience.
Private healthcare options with AXA Health and Medicash (Benefit in Kind).
Life assurance cover with Aviva.
Income protection scheme with Zurich.
Company pension scheme with Scottish Widows.
A genuinely supportive, friendly, and collaborative team culture where people enjoy coming to work.
A modern, well-equipped office environment in Winnersh Triangle, with excellent facilities and easy transport links.
Office Assistant - Part Time employer: Loftware, Inc.
At Loftware, we pride ourselves on being an excellent employer, offering a supportive and collaborative team culture that makes coming to work enjoyable. Our modern office in Winnersh Triangle is equipped with excellent facilities and provides easy transport links, ensuring a convenient work environment. We also prioritise employee growth through comprehensive benefits, including private healthcare options, life assurance, and a company pension scheme, making us a rewarding place for your career development.
StudySmarter Expert Advice🤫
We think this is how you could land Office Assistant - Part Time
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for an Office Assistant role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Get your online presence sorted! Make sure your LinkedIn profile is up-to-date and reflects your skills and experience. Engage with relevant content and connect with people in the industry to boost your visibility.
✨Tip Number 3
Practice makes perfect! Prepare for interviews by researching common questions for administrative roles. Role-play with a friend or in front of the mirror to build your confidence and refine your answers.
✨Tip Number 4
Apply through our website! We love seeing applications directly from candidates who are excited about joining our team. Tailor your application to highlight how your skills match the Office Assistant role at Loftware.
We think you need these skills to ace Office Assistant - Part Time
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Assistant role. Highlight your organisational skills and any relevant experience in administrative support. We want to see how you can bring your unique flair to our team!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to showcase your communication skills and explain why you're the perfect fit for us. Don’t forget to mention your proactive attitude and teamwork spirit!
Show Off Your IT Skills:Since we rely on Microsoft Office and Teams, make sure to mention your proficiency with these tools. If you've used any internal systems before, give us a shout-out about that too!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and get to know you better. We can’t wait to hear from you!
How to prepare for a job interview at Loftware, Inc.
✨Know the Company
Before your interview, take some time to research Loftware. Understand their cloud-based labelling platform and how it impacts various industries. This knowledge will help you answer questions more confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
As an Office Assistant, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or improved office efficiency. This will demonstrate your ability to handle the fast-paced environment they mentioned.
✨Practice Your Communication
Since strong communication skills are essential for this role, practice articulating your thoughts clearly. You might want to rehearse common interview questions with a friend or in front of a mirror to ensure you come across as professional and confident.
✨Emphasise Teamwork
Loftware values a collaborative approach, so be ready to discuss how you've worked effectively in teams before. Share specific examples of how you supported colleagues or contributed to group projects, highlighting your proactive and dependable nature.
