Office Assistant - Part Time in Winnersh

About us

We make the Supply Chain work. At Loftware, our end-to-end cloud-based labeling platform helps businesses of all sizes manage labeling across their operations and supply chain and our solutions are used to print over 51 billion labels every year. With over 500 industry experts and 1,000 global partners, Loftware maintains a global presence with offices in the US, UK, Germany, Slovenia, China, and Singapore making us a trusted partner for companies in automotive, chemicals, clinical trials, consumer products, electronics, food & beverage, manufacturing, medical device, pharmaceuticals, retail/apparel, and more.

Key Responsibilities

• Welcoming visitors and managing reception duties, including sign-in and access coordination.
• Updating internal directories, contact lists, and office noticeboards or communication platforms.
• Supporting onboarding for new starters, including preparing desks, welcome packs, and coordinating access passes.
• Liaising with building management, cleaning teams, and external contractors to ensure smooth office operations.
• Maintaining tidy, well-stocked, and presentable communal office areas, meeting rooms, kitchen spaces, and ensuring plants are regularly watered.
• Managing day-to-day office communications such as calls, emails, deliveries, post, and internal Teams channel updates.
• Coordinating closely with other Office Assistants and Executive Assistants on company-wide initiatives, projects, and administrative support tasks.
• Supporting workplace health and well-being processes, including assisting with DSE (Display Screen Equipment) assessments.
• Supporting meeting coordination, including booking and preparing meeting rooms, arranging calendars, and securing refreshments.
• Organising office lunches, internal events, and employee engagement activities.
• Ordering and maintaining office supplies, stationery, kitchen items, and ensuring office equipment is functioning properly and reported/fixed when required.
• Assisting executives and wider teams with general administrative tasks as needed.

Who we are looking for:

The ideal candidate will be highly organised with excellent attention to detail, ensuring all administrative tasks are completed accurately and efficiently. Strong communication skills are essential, with the ability to interact professionally with colleagues, visitors, and external partners. A proactive, positive attitude and a strong commitment to teamwork, inclusivity, and discretion are key to success in this role.

Key Requirements & Skills

• Experience: Proven experience in an office, reception, or administrative support role.
• Communication: Excellent verbal and written English, with a professional and confident manner.
• Organisational Skills: Strong ability to prioritise, multitask, and maintain accuracy in a fast-paced environment.
• IT Skills: Competent user of Microsoft Office (Word, Excel, Outlook) and Microsoft Teams, with the ability to adapt to internal systems and tools.
• Personality: Proactive, dependable, and professional, with a high level of discretion when handling confidential information.
• Teamwork: Collaborative approach with a willingness to support colleagues across the business as needed.

Salary & Benefits

Salary up to £16,000 per annum (part-time rate), depending on experience. Private healthcare options with AXA Health and Medicash (Benefit in Kind). Life assurance cover with Aviva. Income protection scheme with Zurich. Company pension scheme with Scottish Widows. A genuinely supportive, friendly, and collaborative team culture where people enjoy coming to work. A modern, well-equipped office environment in Winnersh Triangle, with excellent facilities and easy transport links.