This role is on site from our Edinburgh office and will be fixed-term from 12 months.
Locogenis a renewable energy consultancyproviding end-to-end development services to our clients across the UK. Our vision is a world powered 100% byrenewables;where everyone has access to affordable, sustainable energy and clean air. Our work is importantand varied across onshore Wind, SolarPVandBattery Storage (BESS).
About our Office Assistant role
This is an entry-levelrole reporting to the Executive Assistant and Planning Coordinator. You are the faceof Locogen – you will be the first point of contact for office visitorsand willmonitoremail and calls. You willbe responsible forcreating andmaintaininganinclusive andcohesiveworking environmentby managing facilities and operational administration.This role will ideally start in July/August 2026.We are looking for someone who can do 16-20 hours across 4-5 days.
We asked ourprevious Office Assistant what this role is like
“Youmakesure the officelooks goodand is set upfor people doing their best work.From the basics like keeping the kitchentidy, clean and stocked, to more important office-related H&S requirements.It’sa fun role where every day looks different,you get hands on withmany tasks, and you have a big responsibility in making the office a welcoming space foremployees and external visitors.”
Some of the things you might be doing
- Act as the “front of house” for the Locogen office; greeting visitors to the office; answering the phone and directing calls to the relevant member of staff;co-ordinatingmail activities.
- Proactively manage the office to ensurehigh standardsof cleanliness via managing the outsourced cleaning service contract;maintainingappropriate stocklevels for the kitchen, bathroom, printer, and stationery items; and storage,collectionand disposal of office waste.
- Support with management ofoffice contracts, includingmaintaininga contract register,arrangingand negotiating contract renewals before contracts expire, sourcing the most cost-effective contracts for the company, etc.
- Carry out the role of Fire Warden and First Aider in the office.
- Management of regular inspection, maintenance, and repairs of office-based equipment,fixturesand fittings – including fire alarms, fire extinguishers, fixed and portable electricals, etc.
- Record and elevate any office-based health & safety concerns.
- Arrange travel and accommodation for new starters and group bookings. Support with individual bookings when needed.
- Assistandcaterinternal and external meetings.
- Support the EA & Planning Coordinator whenorganisingcompany events.
Who would be a good fit for the role
The role would suitanyone who enjoysdays filled with a variety of tasks,has greatorganisationalskills, and takes pride in doinggoodwork. As the Office Assistant you are at the heart of theoffice – you make sure all operations run smoothly,youlook aftertheofficeand contribute toour company culture.We are looking for a friendly and approachable person withgood communicationskills whois able toprioritisetasks andtoask for help when needed.Weuse many ITsystems within the business,and good knowledge of Microsoft Word,Exceland Outlook isessentialfor this role.
Previousexperience in a similar role is desired but not a requirement.
It would be great (but not necessary) if you have
- Office health and safety experience and training;
- Experienceofoffice administration,systemsand procedures.
What is it like to work at Locogen
This roleis on sitebased in our Stockbridge (Edinburgh) office – the office is dog friendlyand hassecure,free parkingfor cars and bikes.
We are a multidisciplinary team of friendly,welcomingandsupportivepeople who are passionate about renewable energy. We areflexible,informal,inclusiveand collaborative.
Locogenis a place where everyone can grow and developbyworkingoninteresting projectsof varying scopes and sizes.
We love what we do and believe in empowering and trusting each other to deliver. We learn from our experiencesandtake accountability. We are client focused and inspire each other to do the best we can.
We are a social bunch so there is always something going onwhether in the office or remotelyincluding:
- Company-wide socials, team socials, away day (paid for byLocogen)
- Clubs for remote and in-office peoplee.g.book club, wordle club, running
- Coffee roulette – an opportunity each month to chat to someone different
- Locopetsteamschannel for sharing pictures of your furry loved ones
Some of our benefits
- £26-28k (FTE)depending on experience
- 25 daysholiday + 5 flexible bank holidays + 4 company closure days (25 and 26 Dec, 1 and 2 Jan).(prorata’d)
- Enhanced maternity and paternity policies,sicknessand other leave – including 4 days paid dependents leave.
- Ongoing professional and personal development opportunities – training, memberships and education costs covered.
- Private Health Insurance with AXA.
- Life Assurance, Critical Illness, and Income Protection options.
- Pension at 10% (5% employee/ employer contribution split). We are flexible for employees who want to opt out or contribute more of their salary.
- Cycle to Work & EV Car Scheme.
- Dog friendly officewithsnacksforyou AND your dog.
How to apply
No candidate will meet every single desired criterion. If your experience looks a little different from what we’ve described, and you think you can bring value to the role, we’d love to hear from you.
If you have a vision, we’re ready to help you see it through.
