At a Glance
- Tasks: Support the CEO with diary management, communication, and business development activities.
- Company: Join a dynamic organisation where your contributions truly matter.
- Benefits: Competitive salary, professional growth opportunities, and a vibrant work culture.
- Other info: Work in a supportive team that values integrity and discretion.
- Why this job: Be the right hand to the CEO and make a real impact in a fast-paced environment.
- Qualifications: Experience as an Executive Assistant with strong organisational and communication skills.
The predicted salary is between 40000 - 50000 £ per year.
As Executive Assistant to the CEO, you will provide high-level, proactive support and act as a trusted right hand. This role requires an experienced, confident, and highly organised individual who can manage complex priorities, exercise sound judgement, and operate with discretion in a fast-paced environment. You will play a key role in ensuring effective communication across the business, supporting business development activity, and enabling the smooth running of executive-level operations. Working closely with the CEO and senior management, you will help ensure priorities are managed efficiently and that information flows seamlessly across the organisation.
Key Responsibilities
- Provide comprehensive executive support to the CEO, including proactive diary management, scheduling meetings, and prioritising daily tasks.
- Manage the CEO’s inbox, ensuring non-client emails are responded to promptly and follow-up correspondence is drafted and sent as required.
- Act as a central point of contact for the senior management team, employees, clients, and external suppliers, ensuring clear and effective communication.
- Screen incoming phone calls on behalf of the CEO, using judgement to prioritise and redirect enquiries appropriately.
- Ensure information is communicated across the business in a timely, accurate, and appropriate manner.
- Use the CRM system proactively to support client relationship management and development.
- Track and coordinate business development activity, ensuring follow-up actions are diarised, monitored, and completed.
- Organise networking events and meetings, including creating meeting briefing notes, booking venues, completing purchase order forms, arranging travel and accommodation where required.
- Record time and expenses accurately in line with internal processes.
- Prepare, draft, amend, and format correspondence, documents, presentations, and reports, ensuring a high standard of accuracy and presentation.
- Support ad hoc projects and initiatives, contributing to both operational and strategic activity.
- Handle sensitive and confidential information with discretion and professionalism at all times.
- Uphold the organisation’s values, culture, and professional standards in all interactions.
Skills and Experience Required
- Proven experience as an Executive Assistant or Senior Personal Assistant supporting a CEO or senior management.
- Demonstrated ability to manage complex diaries, inboxes, and competing priorities with minimal supervision.
- Strong organisational skills with exceptional attention to detail.
- Excellent written and verbal communication skills, including drafting correspondence and materials on behalf of senior executives.
- High level of discretion and integrity, with experience handling confidential and sensitive information.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and confident using CRM systems.
- Proactive, solutions-focused mindset with the ability to anticipate needs and use sound judgement.
- Strong interpersonal skills and the confidence to engage effectively with stakeholders at all levels.
- Flexible and adaptable approach, able to balance planned work with ad hoc and time-sensitive demands.
Executive Assistant in Kent employer: Loch
As an Executive Assistant to the CEO, you will thrive in a dynamic and supportive work environment that values initiative and professionalism. Our company fosters a culture of collaboration and growth, offering ample opportunities for personal and professional development while ensuring a healthy work-life balance. Located in a vibrant area, we provide unique advantages such as networking events and a strong emphasis on employee well-being, making us an excellent employer for those seeking meaningful and rewarding careers.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Kent
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and the CEO. Understand their values and recent projects, so you can tailor your responses and show how you can support their vision effectively.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to convey information clearly and professionally. Try mock interviews with friends or family to get comfortable with articulating your thoughts.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find and apply for roles that match your skills. Plus, it shows you're serious about joining our team!
We think you need these skills to ace Executive Assistant in Kent
Some tips for your application 🫡
Show Off Your Organisational Skills:As an Executive Assistant, being organised is key! Make sure your application highlights your ability to manage complex schedules and priorities. Use specific examples to demonstrate how you've kept things running smoothly in previous roles.
Tailor Your Communication Style:We love clear and effective communication, so ensure your written application reflects that. Use a professional yet friendly tone, and don’t forget to proofread for any typos or errors. This is your chance to show off your excellent written skills!
Highlight Your Discretion:Handling sensitive information is part of the job, so make sure to mention your experience with confidentiality. Share instances where you’ve managed sensitive situations with professionalism and integrity, as this will resonate well with us.
Apply Through Our Website:We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to showcase your application in the best light. Plus, we love seeing candidates who take that extra step!
How to prepare for a job interview at Loch
✨Master the Diary Management
Showcase your ability to manage complex diaries by preparing examples of how you've successfully organised schedules in the past. Be ready to discuss specific tools or methods you use to prioritise tasks and ensure nothing falls through the cracks.
✨Demonstrate Discretion and Professionalism
Since you'll be handling sensitive information, prepare to share instances where you've maintained confidentiality. Highlight your understanding of the importance of discretion in an executive role and how it contributes to a trustworthy working relationship.
✨Communicate Effectively
Practice articulating your thoughts clearly and concisely. You might be asked to draft a sample email or respond to a hypothetical situation, so be prepared to demonstrate your written communication skills and your ability to engage with various stakeholders.
✨Show Your Proactive Mindset
Think of examples where you've anticipated needs before they arose. Discuss how you’ve taken initiative in previous roles to improve processes or support executives, as this will show that you can think ahead and add value to the CEO's operations.
