At a Glance
- Tasks: Support the CEO with diary management, communication, and business development activities.
- Company: Join a dynamic organisation where your contributions truly matter.
- Benefits: Competitive salary, professional growth opportunities, and a vibrant work culture.
- Other info: Work in a supportive team that values integrity and discretion.
- Why this job: Be the right hand to the CEO and make a real impact in a fast-paced environment.
- Qualifications: Experience as an Executive Assistant with strong organisational and communication skills.
The predicted salary is between 36000 - 60000 £ per year.
As Executive Assistant to the CEO, you will provide high-level, proactive support and act as a trusted right hand. This role requires an experienced, confident, and highly organised individual who can manage complex priorities, exercise sound judgement, and operate with discretion in a fast-paced environment. You will play a key role in ensuring effective communication across the business, supporting business development activity, and enabling the smooth running of executive-level operations. Working closely with the CEO and senior management, you will help ensure priorities are managed efficiently and that information flows seamlessly across the organisation.
Key Responsibilities
- Provide comprehensive executive support to the CEO, including proactive diary management, scheduling meetings, and prioritising daily tasks.
- Manage the CEO’s inbox, ensuring non-client emails are responded to promptly and follow-up correspondence is drafted and sent as required.
- Act as a central point of contact for the senior management team, employees, clients, and external suppliers, ensuring clear and effective communication.
- Screen incoming phone calls on behalf of the CEO, using judgement to prioritise and redirect enquiries appropriately.
- Ensure information is communicated across the business in a timely, accurate, and appropriate manner.
- Use the CRM system proactively to support client relationship management and development.
- Track and coordinate business development activity, ensuring follow-up actions are diarised, monitored, and completed.
- Organise networking events and meetings, including creating meeting briefing notes, booking venues, completing purchase order forms, arranging travel and accommodation where required.
- Record time and expenses accurately in line with internal processes.
- Prepare, draft, amend, and format correspondence, documents, presentations, and reports, ensuring a high standard of accuracy and presentation.
- Support ad hoc projects and initiatives, contributing to both operational and strategic activity.
- Handle sensitive and confidential information with discretion and professionalism at all times.
- Uphold the organisation’s values, culture, and professional standards in all interactions.
Skills and Experience Required
- Proven experience as an Executive Assistant or Senior Personal Assistant supporting a CEO or senior management.
- Demonstrated ability to manage complex diaries, inboxes, and competing priorities with minimal supervision.
- Strong organisational skills with exceptional attention to detail.
- Excellent written and verbal communication skills, including drafting correspondence and materials on behalf of senior executives.
- High level of discretion and integrity, with experience handling confidential and sensitive information.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and confident using CRM systems.
- Proactive, solutions-focused mindset with the ability to anticipate needs and use sound judgement.
- Strong interpersonal skills and the confidence to engage effectively with stakeholders at all levels.
- Flexible and adaptable approach, able to balance planned work with ad hoc and time-sensitive demands.
Executive Assistant employer: Loch
As an Executive Assistant to the CEO, you will thrive in a dynamic and supportive work environment that values initiative and professionalism. Our company fosters a culture of collaboration and growth, offering ample opportunities for personal and professional development while ensuring a healthy work-life balance. Located in a vibrant area, we provide unique networking opportunities and a chance to contribute meaningfully to our strategic goals.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to show how your skills align with their needs, especially around managing complex priorities and supporting senior management.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to convey information clearly and effectively. Consider mock interviews or role-playing scenarios to boost your confidence.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find and apply for roles that suit your skills. Plus, it shows you're serious about joining our team!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing complex diaries and inboxes, as well as your organisational skills. We want to see how you can be the right hand to our CEO!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your communication skills and explain why you're the perfect fit for this fast-paced environment. Don’t forget to mention your proactive mindset and ability to handle confidential information.
Showcase Relevant Experience:In your application, make sure to highlight any previous experience supporting senior management or CEOs. We love seeing examples of how you've managed competing priorities and ensured smooth operations in your past roles.
Apply Through Our Website:We encourage you to apply through our website for a seamless application process. It’s the best way for us to receive your application and get to know you better. Don’t miss out on this opportunity!
How to prepare for a job interview at Loch
✨Master the Art of Diary Management
As an Executive Assistant, you'll be juggling multiple schedules. Before the interview, practice discussing how you prioritise tasks and manage complex diaries. Be ready to share specific examples of how you've handled competing priorities in the past.
✨Showcase Your Communication Skills
Effective communication is key in this role. Prepare to demonstrate your written and verbal communication skills by bringing along samples of correspondence or reports you've drafted. Think about how you can convey information clearly and concisely during the interview.
✨Demonstrate Discretion and Integrity
You'll be handling sensitive information, so it's crucial to show that you can be trusted. Be prepared to discuss situations where you've had to exercise discretion and maintain confidentiality. This will reassure them that you're the right fit for such a responsible position.
✨Be Proactive and Solutions-Focused
In a fast-paced environment, being proactive is essential. Think of examples where you've anticipated needs or solved problems before they escalated. Share these stories during your interview to highlight your proactive mindset and ability to think on your feet.
