Business Administrator Apprenticeship in Chester

Level 3 Business Administrator Apprenticeship – Queen's Park High School

Queen's Park High School is an ambitious and forward-thinking 11–18 secondary school located to the south of the River Dee in the heart of Chester. As part of The Learning Trust, the school is committed to inspiring individuals, empowering minds and defining futures by providing outstanding learning opportunities alongside exceptional pastoral care.

The school prides itself on creating a supportive, inclusive environment where every student is encouraged to reach their full potential. Staff work collaboratively to ensure high standards of education, wellbeing and personal development for all members of the school community.

This apprenticeship offers an exciting opportunity for a motivated and organised individual to gain valuable experience within a busy secondary school administration team. Working alongside experienced school professionals, you will develop key administrative, data management, communication and organisational skills while supporting the smooth day-to-day operation of the school.

Apprenticeship Summary

• Salary: £15,392 per year (based on £8.00 per hour)
• Working Week: Monday to Thursday, 8:30am – 4:30pm, Friday 8:30am – 4:00pm (30-minute break each day)
• Hours: 37 hours per week
• Training: Online apprenticeship training supported by experienced tutors
• Qualification: Level 3 Business Administrator Apprenticeship Standard
• Location: Queen's Park High School, Queens Park Road, Handbridge, Chester, Cheshire, CH4 7AE
• Start Date: September 2026

The Role

We are seeking a Business Administrator Apprentice to provide high-quality administrative and data support across the school. Working as part of the school office team, you will support the efficient management of student information and school administration while contributing to the wider aims and ethos of the school.

This role offers hands-on experience within a fast-paced educational environment, providing the opportunity to develop skills in administration, data management, customer service and school operations while maintaining the highest standards of professionalism and confidentiality.

Main Duties

• Provide day-to-day administrative support within the school office.
• Update and maintain accurate student records using SIMS and other school management systems.
• Support the effective management of student information and school databases.
• Input, maintain and validate data accurately and efficiently.
• Assist with producing reports and data extracts as required.
• Support the preparation of statutory returns, including the school census.
• Input and reconcile information from external systems and providers.
• Maintain the accuracy, integrity and confidentiality of school data in accordance with GDPR.
• Assist with data validation and quality assurance processes.
• Maintain Free School Meal (FSM) and Pupil Premium (PP) records using SIMS, Synergy and Local Authority systems.
• Coordinate and support student biometric scanning for the school's cashless catering system.
• Assist with organising school photographs and associated administration.
• Support the delivery of student health and welfare programmes, including immunisation sessions.
• Produce, proofread and distribute letters and communications to parents and carers.
• Provide general administrative support, including photocopying, filing and document preparation.
• Assist with the administration of school events such as open evenings and enrolment days.
• Provide reception cover when required, welcoming visitors and responding to enquiries professionally.
• Promote and safeguard the welfare of children and young people in accordance with safeguarding procedures.
• Comply with school policies relating to safeguarding, health and safety, confidentiality and data protection.
• Build positive relationships with colleagues, parents, external agencies and other professionals.
• Attend meetings, training sessions and professional development activities.
• Undertake any other reasonable duties consistent with the role as directed by the Headteacher, Trust Data Manager or senior leadership team.

The successful candidate will have the following skills

• Strong communication and organisational skills.
• Excellent attention to detail and accuracy.
• Good IT skills, including Microsoft Word, Excel and Outlook.
• Willingness to learn new systems and software.
• Ability to maintain confidentiality and exercise sound judgement.
• Able to prioritise workloads and work to deadlines.
• Ability to work independently and collaboratively as part of a team.
• Positive, professional and customer-focused approach.
• Flexible and adaptable within a busy school environment.

Training and Development

As an apprentice, you will receive support through both on-the-job learning and formal apprenticeship training. This will typically include:

• Study towards the Level 3 Business Administrator Apprenticeship Standard.
• Practical workplace training from experienced school administration professionals.
• Regular mentoring and progress reviews.
• Training in school management systems, data management, GDPR compliance and education-sector administration.

What training will the apprentice take and what qualification will the apprentice get at the end? The successful candidate will achieve the Level 3 Business Administrator Apprenticeship Standard.

What is the expected career progression after this apprenticeship? Successful completion of the apprenticeship could lead to permanent opportunities within school administration, data management or wider business support roles within the Trust.

Pre-employment Checks: Please be aware that successful applicants will be subject to pre-employment checks, including an enhanced DBS check with child and adult barred list checks, right-to-work checks and safeguarding procedures in line with Keeping Children Safe in Education guidance.

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