Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the Managing Director and ensure smooth office operations while providing excellent client service.
- Company: Join LMJ Accountants, a professional and supportive Chartered Accountancy firm.
- Benefits: Enjoy a company pension scheme, free parking, and ongoing training opportunities.
- Other info: Great opportunities for skill development and career progression await you!
- Why this job: Be at the heart of operations and make a real impact in a dynamic environment.
- Qualifications: 2-3 years of office administration experience and strong communication skills required.
The predicted salary is between 30000 - 40000 £ per year.
LMJ Accountants is a Chartered Accountancy firm seeking a highly organised, proactive and professional Personal Assistant & Office Administrator to support the Managing Director and the operational team. This role plays a central part in ensuring smooth day-to-day operations, excellent client service, and strong coordination across the business.
The ideal candidate will have excellent communication skills, meticulous attention to detail, be a motivated team player, and have the ability to manage multiple tasks efficiently. This position covers a blend of administration, diary management, client management, debt recovery, supplier coordination, onboarding support, and general office operations.
Key Responsibilities- Manage the Managing Director’s diary, scheduling meetings, maintaining calendars and ensuring the MD is well-prepared.
- Handle confidential emails, calls and correspondence with professionalism and discretion.
- Prepare agendas, meeting packs, minutes and follow-up actions.
- Provide regular updates on client matters, workflow status, fee recovery and operational issues.
- Act as the first point of contact for clients, handling queries and directing them to the appropriate team members.
- Maintain accurate client records and update internal systems, including archiving documents according to firm protocols.
- Assist with organising client meetings and preparing necessary documentation.
- Carry out reception duties, answer phones, greet visitors and maintain an organised office environment.
- Manage office supplies, equipment servicing, stationery requests and general administrative duties.
- Coordinate internal staff meetings, including preparing agendas, documentation and action lists.
- Work collaboratively with the operations team to ensure efficient client onboarding, completing all checks and documentation to a high standard.
- Assist with monitoring outstanding invoices, supporting debt recovery processes, and liaising professionally with clients regarding overdue fees.
- Support the management of Supplier relationships, including tracking invoices, checking bills, managing payments and maintaining a clear renewal schedule.
- Maintain accurate logs of communications and ensure issues are escalated promptly where required.
- Bachelor’s degree or equivalent experience preferred.
- 2–3 years of office administration/PA experience, ideally within an accountancy or professional services firm.
- Excellent communication, interpersonal and client service skills.
- Strong organisational ability with the capacity to multitask and meet deadlines.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Experience with Xero or accounting software is an advantage.
- Professional telephone manner and ability to handle client interactions confidently.
- High levels of integrity, confidentiality and discretion.
- Right to work in the United Kingdom.
- Company pension scheme
- Free on-site parking
- Ongoing training and development opportunities
- A friendly, supportive and professional working environment
- Opportunities for skill development and career progression
- Exposure to senior-level operations within an accountancy practice
Office Administrator employer: LMJ Group | Chartered Accountants
Contact Detail:
LMJ Group | Chartered Accountants Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Office Administrator role, and who knows? They might just have the perfect lead for you.
✨Tip Number 2
Prepare for interviews by researching LMJ Accountants thoroughly. Understand their values, services, and recent news. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on common questions for Office Administrators and refine your answers to highlight your organisational skills and attention to detail.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Administrator role. Highlight your organisational abilities, communication skills, and any relevant experience in administration or client management.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for LMJ Accountants. Mention specific examples of how you've successfully managed multiple tasks or supported a team in the past.
Showcase Your Attention to Detail: In this role, attention to detail is key. Make sure your application is free from typos and errors. Consider formatting your documents neatly to demonstrate your meticulous nature right from the start.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates about the hiring process!
How to prepare for a job interview at LMJ Group | Chartered Accountants
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills, especially around diary management, client interactions, and office operations. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
As an Office Administrator, being organised is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or improved efficiency. Bring a notepad to jot down important points during the interview, demonstrating your proactive approach and attention to detail.
✨Practice Professional Communication
Since excellent communication skills are a must for this role, practice articulating your thoughts clearly and confidently. You might want to rehearse common interview questions with a friend or in front of a mirror. Remember, a professional telephone manner is key, so be ready to showcase that during any phone interviews as well.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, and expectations for the role. This shows your genuine interest in the position and helps you assess if it’s the right fit for you. Plus, it gives you a chance to engage with the interviewers on a deeper level.