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- Tasks: Support the Managing Director and ensure smooth office operations while managing client interactions.
- Company: Join LMJ Accountants, a professional and supportive Chartered Accountancy firm.
- Benefits: Enjoy a company pension, free parking, and ongoing training opportunities.
- Other info: Great career progression and exposure to senior-level operations.
- Why this job: Be at the heart of operations and make a real impact in a dynamic environment.
- Qualifications: 2-3 years of office admin experience and strong communication skills required.
The predicted salary is between 30000 - 40000 £ per year.
LMJ Accountants is a Chartered Accountancy firm and is seeking a highly organised, proactive and professional Personal Assistant & Office Administrator to support the Managing Director and the operational team. This role plays a central part in ensuring smooth day-to-day operations, excellent client service, and strong coordination across the business.
The ideal candidate will have excellent communication skills, meticulous attention to detail, be a motivated team player and have the ability to manage multiple tasks efficiently. This position covers a blend of administration, diary management, client management, debt recovery, supplier coordination, onboarding support, and general office operations.
Key Responsibilities- Manage the Managing Director’s diary, scheduling meetings, maintaining calendars and ensuring the MD is well-prepared.
- Handle confidential emails, calls and correspondence with professionalism and discretion.
- Prepare agendas, meeting packs, minutes and follow-up actions.
- Provide regular updates on client matters, workflow status, fee recovery and operational issues.
- Act as the first point of contact for clients, handling queries and directing them to the appropriate team members.
- Maintain accurate client records and update internal systems, including archiving documents according to firm protocols.
- Assist with organising client meetings and preparing necessary documentation.
- Carry out reception duties, answer phones, greet visitors and maintain an organised office environment.
- Manage office supplies, equipment servicing, stationery requests and general administrative duties.
- Coordinate internal staff meetings, including preparing agendas, documentation and action lists.
- Work collaboratively with the operations team to ensure efficient client onboarding, completing all checks and documentation to a high standard.
- Assist with monitoring outstanding invoices, supporting debt recovery processes, and liaising professionally with clients regarding overdue fees.
- Support the management of Supplier relationships, including tracking invoices, checking bills, managing payments and maintaining a clear renewal schedule.
- Maintain accurate logs of communications and ensure issues are escalated promptly where required.
- Bachelor’s degree or equivalent experience preferred.
- 2–3 years of office administration/PA experience, ideally within an accountancy or professional services firm.
- Excellent communication, interpersonal and client service skills.
- Strong organisational ability with the capacity to multitask and meet deadlines.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Experience with Xero or accounting software is an advantage.
- Professional telephone manner and ability to handle client interactions confidently.
- High levels of integrity, confidentiality and discretion.
- Right to work in the United Kingdom.
- Company pension scheme
- Free on-site parking
- Ongoing training and development opportunities
- A friendly, supportive and professional working environment
- Opportunities for skill development and career progression
- Exposure to senior-level operations within an accountancy practice
Office Administrator employer: LMJ Group | Chartered Accountants
Contact Detail:
LMJ Group | Chartered Accountants Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Office Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching LMJ Accountants and understanding their values and services. Tailor your responses to show how your skills align with their needs, especially in client management and office operations.
✨Tip Number 3
Practice your communication skills! As an Office Administrator, you'll be the first point of contact for clients. Role-play common scenarios with a friend to boost your confidence and ensure you come across as professional and approachable.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Administrator role. Highlight your organisational skills, attention to detail, and any relevant experience in administration or client management.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you’re the perfect fit for our team. Share specific examples of how you've successfully managed multiple tasks or improved office operations in previous roles.
Show Off Your Communication Skills: Since this role involves a lot of client interaction, make sure your written application showcases your excellent communication skills. Keep it professional yet friendly, just like we do at StudySmarter!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at LMJ Group | Chartered Accountants
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills, especially around diary management and client interactions. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
As an Office Administrator, being organised is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or improved office efficiency. Bring a notepad to jot down important points during the interview; it shows you’re detail-oriented and ready to take notes.
✨Practice Professional Communication
Since excellent communication skills are a must for this role, practice articulating your thoughts clearly and confidently. You might want to rehearse common interview questions with a friend or in front of a mirror. Remember, a professional telephone manner is key, so be mindful of your tone and clarity.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, and expectations for the role. This not only shows your interest but also helps you gauge if the firm is the right fit for you. Plus, it gives you a chance to demonstrate your proactive nature!