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- Tasks: Manage our London workplace, ensuring a vibrant and efficient environment.
- Company: Join a dynamic team focused on innovation and excellence in facilities management.
- Benefits: Enjoy 25 days holiday, private medical coverage, and wellness programs.
- Why this job: Be the driving force behind a thriving office culture and impactful projects.
- Qualifications: Strong communication skills and a proactive approach to problem-solving.
- Other info: Great opportunities for personal growth and development in a supportive environment.
The predicted salary is between 36000 - 60000 £ per year.
We are looking for a high-energy self-starter to take ownership of our London workplace and facilities environment. Beyond the day-to-day running of our soft and hard services, you will act as a supporting lead problem solver for critical projects. You will play a pivotal role in the success of our London office and leading minor workplace projects across our sites in Gibraltar and Cyprus. Office based Monday-Friday, this is a role for someone who doesn’t wait for instructions but anticipates needs before they arise.
Key Responsibilities
- HQ & EMEA Workplace Management
- Office Upgrades: Supporting the Head of Property & Workplace with planning and execution of office refurbishments and upgrades in London.
- EMEA Oversight: Act as the project support lead for lease renewals, minor facilities and office improvements in our Gibraltar and Cyprus locations, ensuring brand consistency and operational excellence across borders.
- Vendor Selection: Proactively source and negotiate with local and international contractors to ensure projects are onboarded and delivered on time, within budget.
- Environment & Aesthetics: Maintain a high-standard workplace environment, ensuring the office reflects our brand's commitment to quality.
- Stakeholder Liaison: Act as a point of contact for building management, security, cleaning services, and external vendors.
- Infrastructure Support: Support with office layouts, desk moves, and the physical arrangement of furniture to optimise the workspace.
- Technical & Security: Manage access control via Paxton systems and provide basic troubleshooting for office hardware (printers/photocopiers).
- Facilities Maintenance: Manage Planned Preventative Maintenance (PPM) and coordinate swift resolutions for reactive maintenance via contractors.
- C-Suite Logistics: Coordinate complex business travel and accommodations for the leadership team using Egencia and incumbent provider Navan.
- Financial Admin: Process monthly expense reports and credit card statements through Concur; manage company taxi accounts.
- Inventory Control: Maintain stock levels for stationery and office consumables, conducting regular vendor reviews to ensure value.
- Team Leadership: Manage the outsourced receptionist and cleaning team. Provide occasional ad-hoc hands-on reception cover.
- Event Management: Support the setup for Town Halls and meeting rooms, and coordinate social functions like team lunches and off-sites.
- Logistics: Assist Reception with 'Goods-in/Goods-out' processes, including manual handling of deliveries and couriers.
- H&S Compliance: Ensure all First Aid and Fire Warden certifications are current and coordinate regular training.
- Policy Development: Review and update Property & Workplace policies, ensuring company-wide adherence.
- Communication: A confident collaborator able to build relationships at all levels of the business.
- Operational Expertise: A solid understanding of (or a strong desire to learn) BMS and HVAC systems.
- Safety Mindset: Ideally IOSH Managing Safely qualified (or willing to work towards it) and First Aid/Fire Warden trained.
- Discretion: Proven ability to handle confidential C-Suite information with total professionalism.
- Innovation: A visionary mindset—always looking for ways to improve the workplace experience.
- Language: Excellent written and verbal English.
Benefits
- 25 days of holiday
- Bonus
- Pension contribution
- Private medical, dental, and vision coverage
- Life assurance
- Critical illness cover
- Wellness contribution program with access to ClassPass
- Plumm Platform
- Five volunteering days
- Give as You Earn initiative
- Learning and development programs
- Electric Vehicle Scheme
- Cycle to Work Scheme
Workplace & Facilities Manager in London employer: LMAX Group
Contact Detail:
LMAX Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Workplace & Facilities Manager in London
✨Tip Number 1
Get to know the company culture before your interview. Check out their social media, read up on recent projects, and understand their values. This will help you tailor your responses and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for the interview process. Plus, it shows initiative and can give you insider info that’ll set you apart.
✨Tip Number 3
Prepare some thoughtful questions to ask during your interview. This not only demonstrates your interest but also gives you a chance to assess if the role and company are the right fit for you. Think about what you want to know about the workplace environment and team dynamics.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your enthusiasm for the role can leave a lasting impression. And remember, apply through our website for the best chance at landing that job!
We think you need these skills to ace Workplace & Facilities Manager in London
Some tips for your application 🫡
Show Your Energy: We want to see that high-energy vibe in your application! Make sure to highlight your proactive approach and how you've taken ownership in previous roles. Let us know how you anticipate needs before they arise.
Tailor Your Application: Don’t just send a generic CV and cover letter. Tailor them to reflect the specific responsibilities and skills mentioned in the job description. Show us how your experience aligns with managing workplace environments and leading projects.
Be Clear and Concise: When writing your application, keep it clear and to the point. We appreciate straightforward communication, so make sure your key achievements and skills stand out without unnecessary fluff.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Don’t miss out!
How to prepare for a job interview at LMAX Group
✨Know Your Workplace Inside Out
Before the interview, make sure you research the company's workplace culture and environment. Familiarise yourself with their London office and any recent projects they've undertaken. This will help you demonstrate your understanding of their needs and how you can contribute to enhancing their facilities.
✨Showcase Your Problem-Solving Skills
Prepare examples of past experiences where you've successfully solved problems related to workplace management or facilities. Be ready to discuss specific challenges you faced and the innovative solutions you implemented. This will highlight your proactive approach and ability to anticipate needs.
✨Communicate Like a Pro
As a Workplace & Facilities Manager, you'll need to liaise with various stakeholders. Practice articulating your thoughts clearly and confidently. Use examples that showcase your communication skills, especially in coordinating with vendors or managing teams, to show you're the right fit for the role.
✨Demonstrate Your Vision for Improvement
Think about ways you could enhance the workplace experience at the company. Prepare to share your ideas on office upgrades or improvements based on your research. This shows that you're not just reactive but also have a visionary mindset, which is crucial for this role.