HR Officer in London

Location: London

Salary: £40k

Contract: 9-12 months maternity cover

Key Responsibilities:

• Assist with day-to-day HR administration including recruitment for both regulated and non-regulated positions.
• On-boarding and off-boarding of staff.
• Ensure HR processes are adhered to, including reminders for probation period reviews and employment reference requests.
• Maintain up-to-date and organised personnel files (physical and digital) for new and existing staff.
• Process staff benefits and liaise with the Bank’s benefits broker.
• Handle visa processing for secondees.
• Provide assistance and support to Branch staff with HR systems and first-line HR advice.
• Organise training and other learning and development related plans.
• Conduct annual performance management and staff surveys, as well as wellbeing and engagement activities.
• Assist with the production of management information reports for HR-related data.
• Ensure HR letters are appropriate and accurate, referring to standard operating procedures and applicable policies.
• Ensure compliance with UK immigration laws and prevent illegal working systems.
• Assist with data entry for monthly payroll and ensure timely processing of all staff claims and deductions.
• Provide general administrative support to the Head of HR and Administration.
• Ensure compliance with Health & Safety rules.
• Support Branch operations as needed and perform any other tasks assigned by the General Manager.
• Ensure all HR data is accurately labelled and managed in accordance with GDPR and internal policies.

Data Integrity and Privacy Compliance:

• Ensure all data worked on or shared with internal/external clients is accurate, complete, and maintained according to company data quality standards.
• Handle all data in strict alignment with GDPR principles.
• Escalate any suspected data breaches or privacy issues to the Head of Department promptly.
• Discuss any data sharing requests with the Head of Department/Data Protection Officer for prior authorisation.

Regulatory Compliance Duties:

• Comply with all applicable individual conduct rules, including FCA Conduct Rules, Regulations, Bank policies, and procedures.
• Adhere to the highest standards of corporate governance and behaviours applicable to a bank regulated by the PRA and FCA.
• Display honesty, professionalism, respect, openness, integrity, competence, capability, and financial soundness.
• Work with audit teams and assist with all required information.

Training and Learning & Development Duties:

• Complete all mandatory training set by the Bank within deadlines.
• Work with the Head of Department to identify relevant training for the role.

Performance Management Duties:

• Accurately report and log absence in HR systems to meet required standards of conduct and performance.
• Complete assigned annual and ad-hoc performance reviews in line with Bank procedures.
• Report any wrongdoing or work-related concerns to the Head of Department, General Manager, or HR as appropriate.

Qualifications:

• Diploma, Bachelor’s, or Master’s degree or professional qualification in a relevant discipline (HR/Psychology/Business Administration/Business Management) or CIPD Level 3 (preferred but not essential).
• Professional Qualification and/or Regulatory, Licensing requirements preferably accredited by the Chartered Institute of Personnel and Development (CIPD).
• At least 2 years of experience working within HR and administration.
• Familiarity with HR systems, databases, and tools.
• Basic understanding of payroll data and calculations.
• Basic understanding of statutory requirements.
• Proficient in MS Office.