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- Tasks: Support the Managing Partner and CFO while managing office operations in a dynamic finance environment.
- Company: Boutique finance house in London's West End with a supportive culture.
- Benefits: Competitive salary, excellent benefits, flexible working hours, and a vibrant office atmosphere.
- Why this job: Join a fast-paced team and make a real impact in a prestigious finance firm.
- Qualifications: Experience as an Executive Assistant with strong organisational and communication skills.
- Other info: Opportunity for career growth in a respected company with a bright future.
The predicted salary is between 36000 - 60000 £ per year.
We have a superb opportunity to join a boutique finance house in the West End working 4 days onsite and 1 day from home (Friday). Hours are 8 - 5 daily, with flexibility to work a little later as the business requires.
Working within this highly successful and dynamic company, you will support the Managing Partner and CFO as EA and additionally provide office management support for this boutique business, allowing for the smooth running of the London office. The role requires an exceptional, trusted Executive Assistant managing complex priorities and anticipating needs in a fast-paced environment and you will report directly into the Managing Partner, working closely with him as well as the CFO on a day-to-day basis. The successful candidate will be working alongside the HR Manager to ensure smooth and functional office activities.
Executive Assistant duties: 60%- Provide high level proactive EA support to the Managing Partner and CFO.
- Manage a highly complex, dynamic diary across multiple time zones for MP and CFO.
- Coordinate all aspects of domestic and international travel, including flights, accommodation, visas, and itineraries.
- General administrative support - preparing documents for meetings and booking meeting rooms.
- Organise conferences/Forums/Events for the Managing Partner & CFO.
- Support ad-hoc strategic and operational tasks as delegated by the Managing Partner & CFO.
- Personal work for the Managing Partner: around 15%.
- Day-to-day running of the London office.
- Ensure a professional, organised, and welcoming office environment.
- Manage relationships with key suppliers and service providers (cleaning, catering, building management).
- Coordinate office budgets, expenses, and purchase orders in collaboration with Finance.
- Front of house management - meeting and greeting guests, answering the phones and ensuring meeting rooms are presentable.
- Manage office policies and procedures.
- Ensure health & safety and compliance standards are met.
- Responsible for organising and maintaining supplies of office equipment, stationery, catering supplies.
- Experience as an Executive Assistant supporting a Managing Partner / CEO / Founder.
- Proven experience managing complex diaries and senior stakeholder relationships.
- Strong experience preparing high-quality PowerPoint presentations and board materials.
- Exceptional organisational and prioritisation skills.
- High level of professionalism, discretion, and judgement.
- Ability to remain calm and effective under pressure.
- Excellent written and verbal communication skills.
- Advanced proficiency in Microsoft Office.
This is truly an outstanding opportunity to support and add value as an EA for the Managing Partner and CFO. We are looking for an individual who is warm and engaging, professional and a natural ambassador. You must be an expert at multitasking and happy to muck in, and there will be light touch reception cover. Candidates must be happy to jump in on any task, with of course, key focus on the Managing Partner, CFO and OM duties.
The role is exciting and fast-paced and we are looking for candidates ideally from sharp end finance who are passionate about their careers and the stakeholders they support. The business is very supportive and forward-thinking. The role requires a highly organised professional who is willing to go above and beyond and is passionate about delivering best in class service to their bosses and the wider business and is naturally team spirited. Apply today for immediate screening. The company has an enviable reputation in the marketplace and a brilliant future awaits!
Executive Assistant and Office Manager in London employer: LMA Recruitment
Contact Detail:
LMA Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant and Office Manager in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance sector and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the company and its culture, especially since this is a boutique finance house. Be ready to discuss how your skills in managing complex diaries and supporting senior stakeholders make you the perfect fit.
✨Tip Number 3
Show off your organisational skills! During interviews, share examples of how you've successfully managed multiple tasks and priorities in fast-paced environments. This will demonstrate that you can handle the dynamic nature of the role.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets seen by the right people. Plus, it shows you're serious about joining this exciting team in London.
We think you need these skills to ace Executive Assistant and Office Manager in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant and Office Manager role. Highlight your experience in managing complex diaries and supporting senior stakeholders, as these are key aspects of the job.
Craft a Compelling Cover Letter: Your cover letter should reflect your personality and enthusiasm for the role. Use it to explain why you're the perfect fit for the dynamic environment at our boutique finance house and how you can support the Managing Partner and CFO.
Showcase Your Skills: Don’t forget to showcase your organisational skills and proficiency in Microsoft Office. Mention any experience with preparing high-quality presentations or managing office budgets, as these will set you apart from other candidates.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get you on the path to joining our fantastic team!
How to prepare for a job interview at LMA Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant and Office Manager role. Familiarise yourself with the key responsibilities, such as managing complex diaries and coordinating travel. This will help you answer questions confidently and demonstrate your genuine interest in the position.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed multiple tasks or projects in the past. Use the STAR method (Situation, Task, Action, Result) to structure your responses. Highlight your ability to remain calm under pressure and how you prioritise tasks effectively.
✨Demonstrate Your Communication Skills
As an Executive Assistant, strong communication is key. Be ready to discuss how you've handled stakeholder relationships and communicated effectively with senior management. Practice articulating your thoughts clearly and concisely, as this will reflect your professionalism.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions prepared. Inquire about the company culture, the team dynamics, or specific challenges the Managing Partner and CFO face. This shows your enthusiasm for the role and helps you assess if the company is the right fit for you.
