Administrator in London

Are you a graduate or graduate calibre individual with excellent administrative skills, ready to join the fast-paced world of sharp end financial services? Are you willing to work hard and grab an amazing opportunity to support in a West End boutique finance house for a 1-year fixed term contract opportunity, working five days onsite, 8.30am-5.30pm daily, starting asap. (Candidates will also be considered on 1 month notice).

We are looking for a candidate with an amazing can-do attitude, who is hardworking and friendly and really wants to learn, as you will be mentored closely by two exceptional EA’s, as you deliver first class administrative skills to the wider business, progressing to learn full EA capability by the end of the contract!

The role is first and foremost an Administrative Assistant and we are looking for a very flexible candidate who is very happy to muck in and learn and take responsibility to deliver best in class service. It’s a true mixture of administrative tasks and 1 day a week will be based front of house on a busy reception and you will also provide lunch cover. The role has such scope as you will be covering for the EA team with sickness and holiday and looking after their stakeholders and full training will be given.

A snapshot of tasks are outlined below:

• Providing float cover to all admin team desks including reception when team members on annual leave, out of the office or unwell.
• Assisting the admin team with all central admin tasks and taking on overflow of work from the admin team.
• Covering reception for an hour a day during the receptionists lunch break.
• Supporting members of the wider team with their business and administrative requirements.
• Excellent telephone manner. Answering phones and directing calls to the appropriate parties in an efficient and professional manner.
• Scheduling and coordinating international and domestic travel including flights, trains, hotel and ground transportation.
• Coordinate necessary visa and passport renewals.
• Extensive coordination of busy and complex diaries with continuous changes to schedules and priorities in different time zones.
• Arranging cars and taxis or proposing public transport solutions for transport to and from meetings.
• Prepare and submit team expenses.
• Maintaining various databases in Word, Excel and Outlook.
• Taking responsibility for some central administrative tasks and working autonomously to ensure records are maintained, deadlines are met and any necessary actions are taken.
• Managing inbox and forwarding, actioning and responding to emails as appropriate.
• Preparing agendas and other relevant materials for key meetings.
• Creating and editing both PowerPoint and Word presentations.
• Printing and binding documents.
• Maintaining general office filing both soft and hard copy.
• Typing reports and correspondence.
• Ensuring all costs incurred for the company have an appropriate deal reference attached to them.
• Be familiar with the Expense and Travel policy and always stay within these boundaries.
• Filing current, closed and potential deals.
• Maintaining a central file (soft and hard copy).
• Assist with unpacking of food and stationery deliveries.
• Willingness to assist with all manner of tasks.
• Liaising and assisting IT support.

Skills:

• Excellent verbal communication skills with the ability to exercise good judgement and diplomacy.
• Ability to respond to variable workflow and maintain composure in a high-pressure environment.
• Strong PC skills, including Outlook and MS Office (all to an advanced level).
• Attention to detail and accuracy.
• Reliable attendance and punctuality.
• Handle information in the form of reports, correspondence and conversations, in a manner which ensures confidentiality.
• Capability to manage multiple tasks and priorities in tight time deadlines and possess strong problem solving ability.
• Confidence to manage upwards in an appropriate manner.
• Ability to work as part of a team supporting other administrative and investment team members.
• Ability to get along with people at all levels and ensure a calm and professional working environment.

Apply today for immediate screening! This is a superb opportunity for a candidate wishing to join a super business and be part of a great admin team, developing their skillset and adding value, learning and growing in a highly supportive environment in sharp end financial services.