Executive Assistant and Office Manager

This is a senior, EA-led role supporting the Managing Partner and CFO, combined with responsibility for the smooth day to-day running of the London office. The role requires an exceptional, trusted Executive Assistant managing complex priorities and anticipating needs in a fast-paced environment. Office management responsibilities will ensure the firm operates efficiently and professionally.

This role reports into the Managing Partner, working closely to support him as well as the CFO on a day-to-day basis. The successful candidate will be working alongside the HR Manager to ensure smooth and functional office activities.

Responsibilities

• Provide high-level, proactive EA support to the Managing Partner & CFO
• Manage a highly complex, dynamic diary across multiple time zones for MP & CFO
• Coordinate all aspects of domestic and international travel, including: flights, accommodation, visas, and itineraries
• General administrative support – preparing documents for meetings and booking meeting rooms
• Organize conferences/Forums/Events for the Managing Partner & CFO
• Support ad-hoc strategic and operational tasks as delegated by the Managing Partner & CFO
• Personal EA responsibilities for the Managing Partner (small amount)
• Day-to-day running of the London office
• Ensure a professional, organised, and welcoming office environment
• Manage relationships with key suppliers and service providers (cleaning, catering, building management)
• Coordinate office budgets, expenses, and purchase orders in collaboration with Finance
• Manage office policies and procedures
• Ensure health & safety and compliance standards are met

Key Skills & Experience

• Experience as an Executive Assistant supporting a Managing Partner / CEO / Founder
• Background in Private Markets desirable
• Proven experience managing complex diaries and senior stakeholder relationships
• Strong experience preparing high-quality PowerPoint presentations and board materials
• Exceptional organisational and prioritisation skills
• High level of professionalism, discretion, and judgement
• Ability to remain calm and effective under pressure
• Excellent written and verbal communication skills
• Advanced proficiency in Microsoft Office