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- Tasks: Support a dynamic investment team with admin tasks and diary management.
- Company: Join a leading investment management firm in the heart of London.
- Benefits: Enjoy a competitive salary, maternity cover, and a collaborative work environment.
- Why this job: Gain valuable experience in finance while working with a supportive team.
- Qualifications: Proficiency in Microsoft Office and a keen eye for detail are essential.
- Other info: This is a one-year contract role, perfect for those seeking growth in finance.
The predicted salary is between 34000 - 50000 £ per year.
Looking for an experienced PA/Administrative professional to join a team of 3 in a leading investment management company, providing efficient and proactive support across the business.
Contract: maternity cover, 1 year
Salary: 40-45k
KEY RESPONSIBILITIES:- Managing entry of invoices to the funds’ recharge schedule - recording, allocating, and expense coding
- Creating recharge invoices
- Liaising with internal finance team or external Administrators as required
- Processing certain personal and corporate card expenses within Concur, and recording any recharge items
- Logging into the banks, setting up payments and transfers, as required
- Liaising with suppliers on invoice queries
- Monitoring the recharge invoice email inbox
- Provide secretarial and administrative support to the investment team and senior management
- Diary management
- Answering and fielding/directing incoming calls
- Assisting the existing administration team to co-ordinate travel and accommodation requirements, providing itineraries, and arranging taxis, as required
- General administrative duties – filing, binding, photocopying, couriers
- Upkeep of office environment
- Sorting post and incoming deliveries
- Good knowledge of Microsoft Outlook, Excel, Word, and PowerPoint
- Attention to detail and a good eye for numeracy
- ‘Can do' approach and team player
- Accountable, productive, efficient
- Ability to prioritise
- Smart appearance and professional manner
- Experience of working in the financial sector would be an advantage
Administrative Assistant employer: LMA Recruitment
Contact Detail:
LMA Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, especially Concur for expense management. Being able to demonstrate your proficiency in these tools during an interview can set you apart from other candidates.
✨Tip Number 2
Highlight any previous experience you have in the financial sector, as this is a key advantage for this role. Be prepared to discuss how your past roles have equipped you with the skills needed to manage invoices and liaise with finance teams effectively.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects simultaneously. This will demonstrate your ability to prioritise and handle the diverse responsibilities outlined in the job description.
✨Tip Number 4
Research the company culture and values of the investment management firm. Understanding their approach to teamwork and professionalism will help you align your responses during interviews and show that you're a good fit for their team.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Administrative Assistant. Focus on your skills in managing invoices, diary management, and any experience in the financial sector, as these are key for this role.
Craft a Strong Cover Letter: Write a cover letter that showcases your proactive approach and attention to detail. Mention specific examples of how you've successfully supported teams in previous roles, particularly in administrative tasks.
Highlight Technical Skills: Emphasise your proficiency in Microsoft Outlook, Excel, Word, and PowerPoint. If you have experience with Concur or similar expense management systems, be sure to mention that as well.
Showcase Soft Skills: In your application, highlight your 'can do' attitude and ability to work as part of a team. Provide examples of how you've effectively prioritised tasks and maintained a professional manner in past positions.
How to prepare for a job interview at LMA Recruitment
✨Showcase Your Organisational Skills
As an Administrative Assistant, your ability to manage tasks efficiently is crucial. Be prepared to discuss specific examples of how you've successfully organised schedules, managed diaries, or handled multiple priorities in previous roles.
✨Demonstrate Attention to Detail
Given the nature of the role, attention to detail is key. During the interview, highlight instances where your meticulousness has led to successful outcomes, such as error-free reports or accurate expense coding.
✨Familiarise Yourself with Relevant Software
Make sure you are comfortable discussing Microsoft Outlook, Excel, Word, and PowerPoint. You might be asked about your experience with these tools, so be ready to provide examples of how you've used them effectively in past positions.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities, especially in a financial context. Think of scenarios where you've had to liaise with finance teams or resolve invoice queries, and be ready to explain your approach and the results.
