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For Companies At a Glance
- Tasks: Manage planning and scheduling tasks for service delivery jobs efficiently.
- Company: Join Lloyd's Register, a leader in marine and offshore consultancy services.
- Benefits: Enjoy a 6-month fixed-term contract with professional development opportunities.
- Why this job: Be part of a values-driven organisation that prioritises client satisfaction and innovation.
- Qualifications: Strong organisational skills, attention to detail, and effective communication are essential.
- Other info: This role offers a hybrid work model, blending remote and in-office work.
The predicted salary is between 28800 - 43200 £ per year.
Overview
Planning & Scheduling Administrator at Lloyd’s Register. Location: Glasgow, UK. We are seeking a Planning & Scheduling Administrator responsible for managing the delivery of Planning & Scheduling tasks for standard Service Delivery In-Service or MEC jobs.
Responsibilities
- Scheduling and Resource Allocation: Monitor vessel schedules for In-Service jobs to facilitate effective planning, including:
- Conducting technical competency (TC) checks to identify the necessary TCs for specific scopes.
- Assessing resource availability and recommending appropriate assignments.
- Organizing tasks in the surveyor calendar to optimize resource utilization.
- Managing Planning & Scheduling requests from receipt to completion, ensuring they align with proposed KPI targets.
- Request Validation: Verify requests by performing contract and account checks to ensure all requirements are fulfilled, including assessing the feasibility of remote surveys when applicable.
- Client Communication: Confirm client attendance by delivering clear and timely communication about scheduling and any changes.
- Knowledge Development: Continuously build local knowledge of clients, locations, and surveyors to improve scheduling effectiveness.
- Standards and Processes: Ensure compliance with global standards and processes in all planning and scheduling activities, upholding accountability and performance.
- Client Centricity: Elevate client feedback to management and foster a client-centric culture that emphasizes a consistently positive client journey.
- Ownership Handover: Facilitate a smooth and transparent handover of tasks between teams; adhere to the RACI document and clearly communicate transition points to prevent overlaps or gaps in responsibility.
What You Bring
- Excellent organizational and time-management skills, capable of managing multiple tasks and meeting deadlines.
- Keen attention to detail and accuracy in handling requests and scheduling.
- Strong communication and interpersonal skills for professional interactions with clients and team members.
- Fundamental understanding of technical competency requirements and resource allocation.
- Dedication to continuous learning and knowledge sharing.
- Solid grasp of global standards and processes, with the ability to ensure compliance.
Seniority level
- Entry level
Employment type
- Contract
Job function
- Management and Manufacturing
Industries
- Transportation, Logistics, Supply Chain and Storage
What We Offer You
- Fixed Term Contract of 6 months
- The opportunity to work for an organization that has a strong sense of purpose, is values driven and helps colleagues to develop professionally and personally through our range of people development programmes.
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Planning & Scheduling Administrator employer: Lloyd's Register
Contact Detail:
Lloyd's Register Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Planning & Scheduling Administrator
✨Tip Number 1
Familiarise yourself with Lloyd's Register and their specific processes. Understanding their global standards and compliance requirements will give you an edge in discussions during the interview.
✨Tip Number 2
Brush up on your organisational and time-management skills. Be prepared to discuss how you've effectively managed multiple tasks in previous roles, as this is crucial for the Planning & Scheduling Administrator position.
✨Tip Number 3
Showcase your communication skills by preparing examples of how you've successfully interacted with clients or team members in past experiences. This role requires clear and timely communication, so be ready to demonstrate your proficiency.
✨Tip Number 4
Research common technical competency checks relevant to the marine and offshore industry. Being knowledgeable about these aspects will help you stand out as a candidate who understands the technical requirements of the role.
We think you need these skills to ace Planning & Scheduling Administrator
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the Planning & Scheduling Administrator position. Tailor your application to highlight how your skills and experiences align with these specific needs.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous experience in planning, scheduling, or resource allocation. Use specific examples that demonstrate your organisational skills and attention to detail, as these are crucial for this role.
Craft a Strong Cover Letter: Write a compelling cover letter that not only introduces yourself but also explains why you are passionate about the role and how you can contribute to Lloyd's Register. Make sure to mention your understanding of client communication and compliance with global standards.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail and professionalism, which are key traits for the Planning & Scheduling Administrator position.
How to prepare for a job interview at Lloyd's Register
✨Understand the Role
Make sure you thoroughly understand the responsibilities of a Planning & Scheduling Administrator. Familiarise yourself with key tasks such as managing vessel schedules, conducting technical competency checks, and ensuring compliance with global standards.
✨Showcase Your Organisational Skills
During the interview, highlight your excellent organisational and time-management skills. Be prepared to discuss specific examples of how you've successfully managed multiple tasks and met deadlines in previous roles.
✨Communicate Effectively
Strong communication is crucial for this role. Practice articulating your thoughts clearly and professionally. Be ready to demonstrate how you've effectively communicated with clients and team members in past experiences.
✨Demonstrate Client Centricity
Emphasise your dedication to client satisfaction. Share examples of how you've elevated client feedback in previous positions and taken proactive measures to ensure positive experiences, aligning with the company's values.