Executive Assistant to CEO

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Llamau is daring to imagine a world without homelessness – will you help us to create it?

The role provides high-quality, comprehensive, and confidential executive support to the CEO and Directors in delivering the charity’s strategic plan. The ideal candidate will be professional and organized, demonstrating tact, diplomacy, and confidentiality.

You will be able to produce high-quality work at a fast pace, maintaining meticulous attention to detail while managing competing demands and a wide range of priorities.

You will apply a common-sense approach to resolving complex and sensitive issues.

You are proactive and adaptable to changing situations, remaining calm and focused under pressure.

You should be confident with a range of IT packages and capable of building effective relationships across all levels of the organization.

Responsibilities include:

• Liaising with Stakeholders, Trustees, Directors, and Heads of Service on behalf of the CEO
• Handling sensitive information with integrity and confidentiality; reviewing and formatting confidential documents, reports, and presentations
• Supporting the CEO in prioritizing workload, responding appropriately, and managing requests, including scheduling and reminders for meetings, tasks, and deadlines
• Researching and providing background information for presentations, speeches, and interviews; producing briefings and reports as needed
• Providing ad-hoc support to the CEO when required
• Administering Board of Trustees and sub-group meetings, including minute-taking and maintaining confidentiality
• Managing the administration and coordination of AGM meetings, ensuring governance compliance and timely distribution of papers
• Collaborating with Directors and Heads of Service to meet set deadlines for papers
• Supporting the onboarding and induction of new Board members
• Ensuring Board assessment papers are scheduled and distributed
• Arranging and supporting Board Meetings, annual reviews, strategic meetings, and training sessions

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