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- Tasks: Support the team with admin tasks, travel arrangements, and document management.
- Company: Join a highly regarded firm known for its professional environment.
- Benefits: Gain valuable experience with training provided and a supportive team culture.
- Why this job: Perfect for those who thrive in a fast-paced setting and enjoy teamwork.
- Qualifications: Some office experience is preferred; strong communication and organisational skills are essential.
- Other info: Opportunity to develop skills in a dynamic and collaborative workplace.
The predicted salary is between 24000 - 36000 £ per year.
Our client, a highly regarded firm, are seeking a Team Administrator to provide effective and high-quality administrative support. The successful candidate will support the team with regular and ad-hoc administrative tasks, as well as other secretarial duties, ensuring the smooth operation of the office.
Key Responsibilities:
- Coordinate the booking of conference rooms, video conference facilities, taxis, refreshments, restaurants, and liaising with both internal and external meeting attendees.
- Organise travel arrangements, including flight bookings, hotel reservations, car transfers, and preparing detailed itineraries.
- Assist with simple typing tasks, including digital dictation, copy typing, and handwritten amendments.
- Ensure all documents adhere to the firm's house style, proofreading work to maintain a consistently high standard.
- Help prepare agendas, presentations, and meeting papers, and ensure timely distribution.
- Assist with internal project or matter-related tasks, such as uploading files to deal rooms, printing, filing, archiving, and coordinating courier services.
- Provide ad-hoc support to the practice support team as needed.
- Handle day-to-day administrative tasks like photocopying, scanning, and delegating tasks to the appropriate department when necessary.
- Manage new client matter openings and other tasks associated with the process.
- Ensure document management is organised, including closing and archiving files.
- Process and submit travel invoices and expenses.
Required Skills/Experience:
- Some office experience is desirable, although training will be provided.
- Client service-oriented approach.
- Strong teamwork and problem-solving abilities.
- Excellent computer skills, particularly with MS Office.
- Good communication skills and attention to detail.
- Self-management and organisational skills, able to prioritise effectively in a fast-paced environment.
Team Administrator employer: LJ Recruitment
Contact Detail:
LJ Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Administrator
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, particularly MS Office. Being proficient in these applications will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Showcase your organisational skills by preparing a mock itinerary or agenda for a hypothetical meeting. This will give you a practical example to discuss during interviews, highlighting your ability to manage multiple tasks effectively.
✨Tip Number 3
Network with current or former employees of the firm to gain insights into their work culture and expectations. This can provide you with valuable information that you can use to tailor your approach and demonstrate your enthusiasm for the role.
✨Tip Number 4
Prepare to discuss real-life scenarios where you've successfully managed administrative tasks or supported a team. Use the STAR method (Situation, Task, Action, Result) to structure your responses, making it easier for interviewers to see your potential fit for the role.
We think you need these skills to ace Team Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of a Team Administrator. Emphasise your organisational skills, attention to detail, and any previous administrative roles.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the firm. Mention specific examples of how your skills and experiences make you a great fit for the position, particularly in areas like client service and teamwork.
Highlight Relevant Skills: In your application, clearly outline your proficiency with MS Office and any other relevant software. Discuss your problem-solving abilities and how you've successfully managed multiple tasks in a fast-paced environment.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter to ensure there are no spelling or grammatical errors. This reflects your attention to detail, which is crucial for the Team Administrator role.
How to prepare for a job interview at LJ Recruitment
✨Showcase Your Organisational Skills
As a Team Administrator, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples of how you've successfully organised events or managed schedules in the past, highlighting your attention to detail and prioritisation skills.
✨Familiarise Yourself with MS Office
Since excellent computer skills, particularly with MS Office, are essential for this role, make sure you're comfortable discussing your experience with these tools. Be ready to share specific instances where you've used software like Word, Excel, or PowerPoint to enhance your work.
✨Prepare for Client Interaction Scenarios
A client service-oriented approach is crucial for this position. Think of examples where you've provided exceptional service or resolved issues for clients or colleagues. This will show your potential employer that you understand the importance of client relations.
✨Demonstrate Teamwork and Problem-Solving Abilities
The role requires strong teamwork and problem-solving skills. Be prepared to discuss situations where you've collaborated with others to achieve a common goal or solved a challenging problem, showcasing your ability to work well within a team.
