Payments in London

?? Harrow, London?? £25,500 per annum?? 11-Month Fixed-Term Contract?? Full-Time

We are seeking a highly organised, reliable, and detail-oriented Junior Associate - Payments to join our GB Admin team based in Harrow, London, on an 11-month fixed-term contract. Reporting to the Assistant Manager (Payments), you will play a key role in ensuring timely and accurate processing of expenses, payments, VAT entries, and administrative support for both the Subsidiary and expatriate staff.

This is an excellent opportunity for someone looking to advance their experience in payments processing, financial administration, and internal controls within a collaborative and supportive environment.

Payments & Invoice Processing

• Ensure timely payment of invoices for general expenditure, fixed assets, and staff expenses.

• Allocate payments accurately to the correct ledger expenditure heads.

• Process BACS and SWIFT payments for the Subsidiary.

• Manage and clear petty cash entries, ensuring timely suspense account reconciliation.

• Ensure all invoices are properly authorised under the Scheme of Delegation.

• Post non-recoverable VAT appropriately and maintain VAT return spreadsheets.

• Complete monthly control returns for relevant department heads.

Expense & Nostro Account Management

• Act promptly on payment and expense-related queries.

• Clear direct debits from Nostro accounts and follow up with departments on outstanding entries.

• Reduce outstanding Nostro entries through analytical problem-solving.

HR & Expatriate Support

• Assist with onboarding, repatriation, and expense handling for expats.

• Prepare and maintain personal files and HR documentation for expat staff.

• Manage residential lease approvals, liaise with agents, and support lease renewals.

Administration & Compliance

• Maintain registers, files, and general administrative documentation.

• Ensure invoices and vouchers are archived appropriately and track documents stored off-site.

• Update payment process notes in line with audit requirements.

• Provide cover for colleagues in the GB & Admin team when required.

• Support ad-hoc duties delegated by the line manager.

Essential Competencies

• Highly reliable, dependable, and diligent.

• Strong analytical, questioning, and problem-solving skills.

• Methodical, logical, and systematic approach to tasks.

• Able to meet strict deadlines and maintain accuracy.

• Excellent interpersonal and communication skills.

• Strong team player who motivates and supports colleagues.

• Well organised, good planner, and strong time management skills.

• High integrity and professionalism.

• Internal departments for payment processing and approvals.

• Branches across the UK regarding payments.

• Expatriate employees for HR files, reimbursements, and leasing matters.

• Assistant Manager (Payments) for workflow and query escalations.

Assistant Manager - Payments