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- Tasks: Support Partners and fee-earners with high-quality secretarial tasks and team management.
- Company: Join a well-established legal firm in Bristol, known for its supportive culture.
- Benefits: Enjoy flexible working with 3 days in the office and 2 days from home.
- Why this job: Be part of a dynamic team, enhancing your skills while making a real impact.
- Qualifications: Experience in a professional services environment and strong leadership skills required.
- Other info: Opportunity to develop your career in a collaborative and client-focused setting.
The predicted salary is between 28800 - 43200 £ per year.
We are excited to be partnering with this well-established firm based in Bristol who are looking to recruit a Legal Secretary working as a job share with their current part-time Secretary. This role is required to work Thursday and Friday. 1 day in the office and 1 working from home.
This role plays a vital role in ensuring that the needs of their Partners, fee-earners, and other team members are met through effective supervision of the secretarial team. Your primary responsibility is to provide high-quality secretarial support, aligning with the needs of Partners and fee-earners, and supporting the Secretarial Manager in implementing the firm\’s strategy for secretarial services.
Key Responsibilities:
- Oversee group absence and ensure compliance with leave policies,
- Address sickness issues and conduct informal return-to-work interviews for short-term absences, escalating as needed.
- Provide performance feedback on the secretarial team, supporting the Secretarial Manager in Performance Development Reviews.
- Mediate and resolve minor performance issues between Partners, fee-earners, and secretaries, escalating where necessary.
- Monitor team member\’s development needs and recommend actions to the Secretarial Manager.
- Assist in the recruitment of secretaries and team administrators, ensuring the right fit for the team.
- Delegate tasks to junior secretarial staff and promote their development.
- Serve as the first point of contact for work allocation, performance management, and operational matters like holidays, sickness, and overtime.
- Regularly review secretarial allocations and work with the Secretarial Manager to adjust as needed.
- Draft and proofread correspondence, presentations, reports, and legal documentation to ensure quality and accuracy.
- Prepare and distribute meeting agendas, presentations, and reports.
- Support pitch and bid preparation by coordinating content, formatting, and ensuring timely submissions.
- Manage day-to-day administrative tasks such as photocopying, scanning, and organising document management
- Support billing and financial processes, ensuring accurate time recording and timely submission of expense claims.
- Maintain accurate records in client relationship management systems and assist with updating contact details.
Key Skills & Experience:
- Experience as a secretary within a professional services environment.
- Strong leadership and people management skills with a collaborative, team-oriented approach.
- Excellent communication skills and a client-focused mindset.
- Ability to handle pressure, prioritise tasks, and solve problems effectively.
- High attention to detail and discretion with confidential information.
- Proficiency in Microsoft Office and document/client relationship management
Legal Secretary in Bristol employer: LJ Recruitment Limited
Contact Detail:
LJ Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary in Bristol
✨Tip Number 1
Network with professionals in the legal field, especially those who work in Bristol. Attend local legal events or join relevant online forums to connect with potential colleagues and learn more about the firm’s culture.
✨Tip Number 2
Familiarise yourself with the specific software and tools commonly used in legal secretarial roles. Being proficient in document management systems and Microsoft Office will give you an edge during interviews.
✨Tip Number 3
Prepare to discuss your leadership and team management experiences in detail. Think of examples where you've successfully managed a team or resolved conflicts, as these skills are crucial for the role.
✨Tip Number 4
Research the firm’s recent cases or projects to demonstrate your interest and knowledge during the interview. This shows that you’re proactive and genuinely interested in contributing to their success.
We think you need these skills to ace Legal Secretary in Bristol
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a secretary in a professional services environment. Emphasise your leadership skills, ability to manage teams, and any specific achievements that align with the responsibilities outlined in the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the firm. Mention how your skills and experiences make you a perfect fit for overseeing the secretarial team and supporting the Secretarial Manager. Be sure to express your enthusiasm for the position.
Highlight Key Skills: In your application, specifically mention your proficiency in Microsoft Office and any experience with document/client relationship management systems. Also, discuss your ability to handle pressure and prioritise tasks, as these are crucial for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. Ensure that all information is accurate and presented clearly, as attention to detail is essential for this position.
How to prepare for a job interview at LJ Recruitment Limited
✨Showcase Your Leadership Skills
As a Legal Secretary, you'll be overseeing a team. Be prepared to discuss your previous experiences in leadership roles, how you managed teams, and any specific challenges you overcame. This will demonstrate your capability to handle the responsibilities of the position.
✨Demonstrate Attention to Detail
Given the nature of legal work, attention to detail is crucial. Bring examples of documents you've proofread or projects where accuracy was key. Highlighting your meticulousness will reassure the interviewers of your ability to maintain high standards.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle pressure. Prepare scenarios where you had to mediate conflicts or manage tight deadlines. This will show your practical experience and readiness for the role.
✨Familiarise Yourself with the Firm's Culture
Research the firm’s values and culture before the interview. Understanding their approach to client service and teamwork will allow you to tailor your responses and demonstrate that you're a good fit for their environment.
