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- Tasks: Support the CEO with meetings, travel, and administrative tasks in a fast-paced environment.
- Company: Join a dynamic team in Harrow, fully office-based for a collaborative experience.
- Benefits: Competitive salary of £28,000 and opportunities for professional growth.
- Why this job: Be at the heart of decision-making and make a real impact in a key role.
- Qualifications: Graduates with strong communication and organisational skills are encouraged to apply.
- Other info: Perfect for those looking to kickstart their career in a supportive environment.
The predicted salary is between 28000 - 28000 £ per year.
We are seeking a highly organised and proactive Executive Assistant to provide comprehensive support to the CEO. This is a key role within the CEO Office, requiring excellent organisational, communication and interpersonal skills, and the ability to manage multiple priorities in a fast-paced, professional environment.
Key Responsibilities
- Coordinate and organise meetings, conferences and appointments with senior executives, department heads and external stakeholders.
- Prepare, collate and distribute meeting papers in advance.
- Take accurate notes, prepare and circulate minutes, and track action points.
- Arrange refreshments and meeting logistics.
- Full responsibility for managing and maintaining the CEO's diary.
- Schedule appointments and ensure diaries are kept up to date with accurate contact details.
- Raise purchase orders, payment requests and stationery requests as required.
- Arrange all aspects of business travel including flights, accommodation, car hire, parking and currency.
- Support visa arrangements and travel for non-staff members when required.
- Maintain efficient filing systems for the CEO.
- Act as first point of contact for telephone enquiries and visitors.
- Provide general office and hospitality support.
- Support wider team members and assist with project tracking.
- Manage the CEO's inbox and correspondence efficiently and confidentially.
- Review, prioritise and redirect emails and post to relevant parties.
- Maintain and manage internal and external contacts on behalf of the CEO.
- Liaise with travel agents and service providers.
- Prepare presentations, management information, financial and business reports.
- Analyse reports and provide key data to support decision-making.
- Support reporting and monitoring of organisational performance metrics.
- Assist with coordination of events in collaboration with HR.
- Undertake any additional duties as delegated by the CEO.
Person Specification
- Graduate in any discipline.
- Confident, articulate, warm and personable.
- Excellent written and verbal communication skills.
- Strong organisational, planning and information-monitoring skills.
- High level of discretion and professionalism.
- Proficient in MS Office and general office systems.
- Strong interpersonal skills with the ability to work with senior stakeholders.
Executive Assistant in Harrow employer: LJ Recruitment Limited
Contact Detail:
LJ Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Harrow
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through professional groups. Let them know you're on the lookout for an Executive Assistant role, and who knows? They might just have the perfect opportunity for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand what the CEO values and how you can support their vision. This will help you stand out as the ideal candidate who’s ready to hit the ground running.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to be articulate and personable. Try mock interviews with friends or family to get comfortable with discussing your experience and how it aligns with the job.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you along the way, and applying directly shows your enthusiasm for the role. Plus, it makes it easier for us to keep track of your application!
We think you need these skills to ace Executive Assistant in Harrow
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your organisational skills and any experience managing diaries or coordinating meetings. We want to see how you can support our CEO effectively!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your communication skills and explain why you're the perfect fit for this role. Don’t forget to mention your proactive approach and ability to juggle multiple tasks.
Showcase Relevant Experience: When filling out your application, be sure to include any relevant experience that demonstrates your ability to manage priorities in a fast-paced environment. We love seeing examples of how you've successfully supported senior executives in the past.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at LJ Recruitment Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with meeting and event management, diary management, and travel arrangements. This will help you demonstrate your knowledge and show that you're ready to take on the role.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed multiple priorities in a fast-paced environment. Use specific situations where your organisational skills made a difference. This will highlight your ability to handle the demands of supporting a CEO effectively.
✨Communicate Clearly and Confidently
Practice your verbal and written communication skills before the interview. Be ready to articulate your thoughts clearly and concisely, as this role requires excellent communication with senior executives and external stakeholders. A mock interview with a friend can help you refine your delivery.
✨Demonstrate Discretion and Professionalism
Since you'll be handling confidential information, it's crucial to convey your understanding of discretion during the interview. Share examples of how you've maintained confidentiality in previous roles, and emphasise your professionalism when dealing with sensitive matters.
