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- Tasks: Assist the Head Teacher with administrative duties and be the first point of contact at the school.
- Company: Bell's Brae Primary School, a vibrant community-focused school in Lerwick.
- Benefits: Part-time hours, paid holidays, and flexible working options.
- Why this job: Join a supportive team and make a difference in students' lives.
- Qualifications: Strong communication skills and a willingness to learn.
- Other info: Great opportunity for career growth in a beautiful island setting.
The predicted salary is between 1000 - 1200 £ per month.
The postholder will be based in the relevant School Office and will be managed by the Head Teacher. The postholder will assist the Head Teacher with the provision of a variety of administrative/clerical duties and will assist in the supervision of an Employed Trainee.
Responsibilities:
- To provide switchboard and reception duties, being the first point of contact at the school, dealing with enquiries from staff, pupils, parents, outside agencies and the general public.
- Logging and sorting mail and preparing mail for posting.
- To assist with record keeping and processing of all types of financial transactions, including purchase orders, invoices and journals, and day-to-day administration and banking of school meals money, the School Fund and petty cash.
More detail is provided in the Job Profile, Person Specification and Conditions of Service Summary attached to the bottom of this advert.
Bell's Brae Primary School is a non-denominational school located in central Lerwick. It consists of a Primary, an Early Learning and Childcare Setting and an ASN department. The school catchment area is from Frakkafield encompassing the majority of Lerwick, excluding Sound. There is currently a total of 300 pupils on the roll. The school is managed by Mrs Julia McGinlay, Head Teacher and 3 Depute Head Teachers. The current staffing complement is 21 teachers assisted by support staff, as required, to meet school demands.
Additional Information:
- The grade of this post is F.
- Rate of pay shown in the advert is inclusive of Distant Islands Allowance of £1.5523 per hour.
- Permanent Part Time post for 5.0 Hours per Week, 40 weeks per year plus 6.4 weeks (pro rata) paid holiday to be taken during school holidays.
- Preferred candidates will be required to join the Protecting Vulnerable Groups (PVG) Scheme or undergo a PVG Scheme update.
- A relocation package does not apply to this post.
- We will pay interview expenses from within Shetland.
- We are happy to talk flexible working.
During the application process you are required to give the names of two persons not related to you, who we can contact to provide a reference to support your application. This post is based at Bell's Brae Primary School, Lerwick, Shetland.
For further details relating to this post, please contact: Julia McGinlay - Head Teacher - Contact on: 01595 743720 or email: julia.mcginlay@shetland.gov.uk
If you have a disability which prevents you from applying online, please call 01595 744032.
Information About Shetland: Shetland is an archipelago in the north of the British Isles where you'll find freedom, wildlife and wild beauty, but also a rich culture and dynamic, forward-looking society. The Islands have a thriving and diverse economy full of opportunities and offer residents the ideal work/life balance. Shetland combines stunning coastal landscapes and wide open spaces with friendly, bustling island communities. Factor in Shetland's impressive modern amenities, highly regarded schools and the Islands offer a work life balance rarely found elsewhere.
Clerical Assistant - Bell\'s Brae Primary School - SIC08543 in Lerwick employer: Living & Working in Shetland
Contact Detail:
Living & Working in Shetland Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clerical Assistant - Bell\'s Brae Primary School - SIC08543 in Lerwick
✨Tip Number 1
Get to know the school! Research Bell's Brae Primary School and its community. Understanding their values and culture will help you connect during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! As a Clerical Assistant, you'll be the first point of contact. Role-play common scenarios with friends or family to boost your confidence in handling enquiries from staff, pupils, and parents.
✨Tip Number 3
Prepare for questions about your organisational skills! Think of examples from your past experiences where you've successfully managed tasks like record keeping or financial transactions. We want to see how you can bring that to the role!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're tech-savvy and ready to embrace the digital side of administrative work.
We think you need these skills to ace Clerical Assistant - Bell\'s Brae Primary School - SIC08543 in Lerwick
Some tips for your application 🫡
Be Yourself: When you're writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to show your enthusiasm for the role and how your unique experiences make you a great fit.
Tailor Your Application: Make sure to read the job description carefully and highlight your relevant skills and experiences. We love it when applicants connect their background to the specific duties mentioned, like handling financial transactions or providing excellent reception duties.
Keep It Clear and Concise: While we appreciate detail, clarity is key! Make sure your application is easy to read and straight to the point. Use bullet points if necessary to break down your skills and experiences, especially those that relate to administrative tasks.
Check Your References: Don’t forget to have your references ready! We’ll need two people who can vouch for your skills and character. Make sure they know you’re applying and are happy to provide a reference, as this can really boost your application.
How to prepare for a job interview at Living & Working in Shetland
✨Know Your Role
Make sure you thoroughly understand the responsibilities of a Clerical Assistant at Bell's Brae Primary School. Familiarise yourself with tasks like reception duties, record keeping, and financial transactions. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Practice Common Questions
Prepare for typical interview questions such as 'How do you handle difficult enquiries?' or 'Can you give an example of your organisational skills?' Practising your responses will help you articulate your thoughts clearly during the interview.
✨Showcase Your Communication Skills
As the first point of contact at the school, strong communication is key. Be ready to demonstrate your ability to interact with various stakeholders, including staff, parents, and pupils. You might even want to share a brief story about a time you successfully managed a challenging conversation.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the school's culture, the Head Teacher's expectations, or how success is measured in this role. This shows your enthusiasm and helps you determine if the school is the right fit for you.
