Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support senior team members by managing schedules, coordinating meetings, and handling communications.
- Company: Join a dynamic partnership focused on improving health and wellbeing.
- Benefits: Gain valuable experience, develop professional skills, and enjoy a supportive work environment.
- Other info: Opportunity to grow within a collaborative and innovative team.
- Why this job: Be the backbone of our leadership team and make a real difference in operations.
- Qualifications: Strong organisational skills and excellent communication abilities are essential.
The predicted salary is between 30000 - 40000 £ per year.
The Personal Assistant (PA) provides comprehensive administrative support to our senior team (SMT), principally supporting the Managing Partner and Clinical Director, enabling them to focus on their core responsibilities. This role is critical to ensuring the smooth and efficient operation of the leadership and management of the Partnership by managing schedules, coordinating meetings, handling communication, organising events, collating data, preparing reports, taking notes of meetings, and liaising with internal and external stakeholders.
Main duties of the job:
- Act as first point of contact for Managing Partner and Clinical Director dealing with correspondence, queries, and communications on their behalf.
- Manage complex calendars and organise meetings, workshops, and events (including social events) ensuring that all staff are suitably briefed.
- Prepare, format, and distribute documents, reports, agendas, and minutes to a high professional standard.
- Monitor incoming communications, prioritising and redirecting as appropriate.
- Gather, collate, and publish performance and progress data for Senior Team and Partner Meetings.
- Manage enquiries, mail, email, correspondence, and online/face-to-face meetings efficiently and in a professional and supportive manner.
- Liaise effectively with a wide range of internal and external stakeholders including boards, external agencies, and partner organisations.
- Support with project administration, maintaining logs, and tracking actions and outcomes.
- Maintain effective filing systems (electronic and paper) in line with Living Well policies and supporting documentation management protocol.
- Contribute to service improvements and operational efficiencies within the administrative function.
- Provide general office admin assistance.
- Support with the organisation of on/off site events.
- Prepare for, greet, and host Partnership meetings and visits.
Personal Assistant in Southampton employer: Living Well Partnership
Contact Detail:
Living Well Partnership Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant in Southampton
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on an opportunity or can put in a good word for you.
✨Tip Number 2
Nail that interview prep! Research the company and the people you'll be meeting. Prepare some thoughtful questions to show you're genuinely interested in supporting their senior team and making their lives easier.
✨Tip Number 3
Show off your organisational skills! During interviews, share examples of how you've managed complex schedules or coordinated events in the past. This will demonstrate that you’re ready to handle the demands of the role.
✨Tip Number 4
Apply through our website! We make it super easy for you to submit your application directly. Plus, it shows you're keen on joining our team and helps us keep track of your application more efficiently.
We think you need these skills to ace Personal Assistant in Southampton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your experience in managing schedules, coordinating meetings, and handling communications. We want to see how your skills align with what we need!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention specific examples of how you've supported senior management in the past, and don’t forget to show your enthusiasm for the role.
Showcase Your Organisational Skills: As a PA, organisation is key! In your application, give us a glimpse of how you manage complex calendars and events. Share any tools or methods you use to stay on top of tasks and ensure everything runs smoothly.
Apply Through Our Website: We encourage you to apply through our website for a seamless application process. It’s the best way for us to receive your application and keep track of all the amazing candidates like you!
How to prepare for a job interview at Living Well Partnership
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant. Familiarise yourself with managing complex calendars, preparing reports, and liaising with stakeholders. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss specific examples of how you've managed schedules or organised events in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your ability to keep things running smoothly.
✨Communicate Effectively
As a PA, communication is key. Practice articulating your thoughts clearly and concisely. Be ready to answer questions about how you handle correspondence and manage queries on behalf of senior team members. This will showcase your professionalism and readiness for the role.
✨Demonstrate Your Adaptability
The role requires juggling multiple tasks and adapting to changing priorities. Share examples of how you've successfully navigated unexpected challenges in previous roles. This will illustrate your flexibility and problem-solving skills, which are crucial for a Personal Assistant.