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- Tasks: Be the friendly face of our department, helping visitors and managing communications.
- Company: Join a supportive team that values your contributions and promotes growth.
- Benefits: Enjoy flexible hours, competitive pay, and opportunities for professional development.
- Why this job: Make a difference by enhancing visitor experiences and supporting your team.
- Qualifications: Strong communication skills and a knack for organisation are essential.
- Other info: Dynamic work environment with plenty of chances to learn and grow.
The predicted salary is between 24000 - 36000 £ per year.
Provide support to customer and visitor reception areas, acting as the first point of enquiry and sign posting individuals to relevant information/service. Promote the image of the department, checking that notices and leaflets are up to date and well presented.
Support the management team to ensure that internal and external communication systems are in place. Ensure that all complaints, compliments, concerns, comments and suggestions are appropriately recorded, and where possible resolved within level of role or escalated appropriately, supporting junior staff where necessary.
Respond to telephone, email and written queries on behalf of the service area including call handling where appropriate as agreed with line manager. Arrange appointments, meetings and events on behalf of the service, making bookings where necessary and ensuring all equipment and documentation is available, in conjunction with line manager where required.
To produce informal and formal minutes as an accurate record of meetings.
Administrative Supervisor/Secretary employer: Livewell Southwest
Contact Detail:
Livewell Southwest Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Supervisor/Secretary
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend events, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Practice makes perfect! Before any interview, run through common questions and scenarios with a friend or in front of the mirror. This will help you feel more confident and articulate when it’s your turn to shine.
✨Tip Number 3
Show off your skills! Bring along examples of your work or prepare a portfolio that highlights your achievements. This is especially important for roles like Administrative Supervisor where organisation and communication are key.
✨Tip Number 4
Don’t forget to follow up! After an interview, send a quick thank-you email to express your appreciation for the opportunity. It keeps you fresh in their minds and shows your enthusiasm for the role.
We think you need these skills to ace Administrative Supervisor/Secretary
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We want to see who you are beyond your qualifications. A touch of warmth and enthusiasm can make a big difference.
Tailor Your Application: Make sure to customise your application for the Administrative Supervisor/Secretary role. Highlight your relevant experience in customer service and communication, and how it aligns with what we’re looking for.
Be Clear and Concise: Keep your writing clear and to the point. We appreciate well-structured applications that are easy to read. Avoid jargon and focus on conveying your skills and experiences effectively.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Livewell Southwest
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Supervisor/Secretary. Familiarise yourself with the key tasks mentioned in the job description, like managing communication systems and handling queries. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
Since this role involves a lot of interaction with customers and team members, be prepared to showcase your communication skills. Practice answering questions clearly and concisely, and think of examples where you've successfully resolved complaints or handled queries. This will highlight your ability to represent the department effectively.
✨Bring Evidence of Your Organisational Skills
As an Administrative Supervisor/Secretary, organisation is key. Bring along examples of how you've managed appointments, meetings, or events in the past. Discuss any tools or methods you use to stay organised, as this will reassure the interviewers that you can handle the demands of the role.
✨Prepare Questions for Them
Interviews are a two-way street, so prepare some thoughtful questions to ask the interviewers. Inquire about the team dynamics, the challenges they face, or how they measure success in this role. This shows that you're not only interested in the position but also in how you can contribute to the team's success.