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For Companies At a Glance
- Tasks: Join our CEO to streamline sales processes and build efficient systems.
- Company: LiveseySolar is a dynamic company focused on innovation and growth.
- Benefits: Enjoy a hybrid work model, competitive salary, and annual budget for personal development.
- Why this job: Transform from assistant to operations leader in a supportive, fast-paced environment.
- Qualifications: 3+ years in executive assistance or revenue operations with strong process skills.
- Other info: Diversity is celebrated; we encourage all qualified candidates to apply!
The predicted salary is between 34000 - 46000 £ per year.
You already run calendars blindfolded—now you’re hungry to run the whole engine. Imagine shadowing our CEO, documenting how she wins deals, then hiring the person who replaces you in that very process. Picture turning scattered know-how into bullet-proof SOPs, automating the boring bits with AI, and watching the company sprint because you cleared the runway. If you’re itching to learn fast, build systems, and graduate from “assistant” to “integrator” inside a small, driven team—keep reading.
What You’ll Do (First 18 Months)
- 0 - 6 months – Sales Enablement
- Shadow our CEO on every prospect & partner call.
- Turn discovery → proposal → close into step-by-step SOPs.
- Run follow-ups, proposals, CRM hygiene.
- 10 sales SOPs live
- All follow-ups sent ≤ 24 h
- Pipeline data accuracy ≥ 98 %
- 4 - 6 months – Hire Behind the CEO
- Draft the JD, screen CVs, and onboard the SDR/AE who will own day-to-day sales admin.
- SDR/AE hired and ramped
- CEO fully out of “first + last-mile” sales work
- 7 - 18 months – Operations Lift-Off
- Apply the same shadow → document → delegate cycle to HR, finance, compliance, and admin.
- Run weekly scorecard & Leadership team “L10” agenda.
- Automate low-value tasks with Zapier / GPT-4o.
- SOP library ≥ 100 docs (95 % pass QA)
- Time-to-hire ≤ 30 days
We run a personal review with every team member each quarter. At 18 months we’ll formally review your progress toward our Operations Manager stage. Long-term, our 14-step career framework can take you from Administrator all the way to COO —we build leaders here.
Day-to-Day Snapshot
- Join / review sales calls → Fireflies transcript → GPT-4o recap in Go High Level.
- Draft & route contracts via lawyer → DocuSign; chase signatures.
- Maintain Monday company scorecard; flag reds; facilitate L10 agenda.
- Publish every new process in SweetProcess; schedule quarterly audits.
- Build Zapier / Make automations; present monthly “hours saved” report.
- Coordinate seamlessly with our part-time remote PA, full-time marketing & sales coordinator, and customer-success team to keep work flowing.
Who You Are
- 3 + yrs Executive-Assistant or Rev/Ops experience in a Proven sales-process fluency —CRM updates, proposals, follow-ups feel natural.
- Process architect: shadow, map, SOP, train, and move on.
- AI / no-code power-user: Zapier, Airtable/Notion, Scribe/Tango, ChatGPT.
- Adaptable, low-ego, zero-gossip discretion; treat CEO access as a duty of care.
- Write summaries a busy exec can scan in 20 seconds.
What We Offer
- £40k – £55k base + performance bonus (DOE).
- Hybrid: 2-3 days/week at our London City office; remote the rest.
- Annual budget for AI / no-code courses to speed your growth.
- Clear published career framework—starting at Stage 3: Operations Manager / Integrator-Track with formal 18-month review.
- 20 days PTO + paid holidays, pension match, office gym, monthly socials.
Our Core Values (hell-yes to all or it’s not a fit)
- Know the goal: Always start with knowing the goal. Understand the task before you begin. Make sure your work helps to achieve that goal.
- Learn quickly: Apply feedback immediately, look for new tools and methods to improve, and use and follow best-practice checklists.
- Be a light: Have fun and share it with others. Focus on finding solutions, not problems. Stay enthusiastic and embrace change.
- Show courage: If you have evidence, stand up for your ideas. Be honest and direct. Be confident in your strengths.
- Give a damn: Deliver quality work on time. Improve your craft every week. Find new ways to help clients achieve their goals. Show your teammates that you care.
Apply by submitting your resume/cover letter!
What to Expect Next?
Once we review your application, if you're in the top 10% of candidates, you’ll move on to a qualifying assessment. This stage includes:
- A few values- and qualifications-based questions.
- A brief, informal video introduction —just a way for us to get a sense of your personality.
LiveseySolar celebrates diversity and is an equal-opportunity employer. If you’re excited and feel mostly qualified, we want to hear from you.
EA with an Ops Brain — Build the Systems That Let Us Scale (London Area) employer: LiveseySolar Healthcare Marketing
Contact Detail:
LiveseySolar Healthcare Marketing Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA with an Ops Brain — Build the Systems That Let Us Scale (London Area)
✨Tip Number 1
Familiarise yourself with our CEO's style and approach to sales. Watch any available videos or read articles about her methods to understand how she wins deals, as this will help you align your documentation and SOPs with her strategies.
✨Tip Number 2
Brush up on your skills with AI tools like Zapier and GPT-4o. Being proficient in these technologies will not only make you stand out but also demonstrate your ability to automate processes effectively, which is a key part of the role.
✨Tip Number 3
Network with professionals in sales operations and executive assistance. Join relevant online forums or LinkedIn groups where you can learn from others' experiences and gain insights that could be beneficial during your interview process.
✨Tip Number 4
Prepare to discuss specific examples of how you've previously documented processes or improved workflows. Having concrete stories ready will showcase your experience and ability to transition from an assistant to an integrator.
We think you need these skills to ace EA with an Ops Brain — Build the Systems That Let Us Scale (London Area)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an Executive Assistant or in Revenue Operations. Focus on specific achievements that demonstrate your sales-process fluency and ability to create SOPs.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and how your skills align with the company's goals. Mention your experience with AI tools and process architecture, and how you can contribute to their operations.
Showcase Relevant Skills: Emphasise your adaptability, discretion, and ability to summarise information concisely. Provide examples of how you've used no-code tools like Zapier or Airtable to improve processes in previous roles.
Prepare for the Assessment: Once your application is submitted, be ready for the qualifying assessment. Think about how you can demonstrate your alignment with the company's core values and prepare a brief video introduction that reflects your personality.
How to prepare for a job interview at LiveseySolar Healthcare Marketing
✨Understand the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the responsibilities and expectations, especially around sales enablement and operations. This will help you articulate how your experience aligns with their needs.
✨Showcase Your Process Mapping Skills
Be prepared to discuss your experience in creating Standard Operating Procedures (SOPs). Share specific examples of how you've documented processes in the past and how that has improved efficiency. This is crucial for the role they are hiring for.
✨Demonstrate Your Tech Savviness
Since the role involves using tools like Zapier and AI technologies, be ready to talk about your experience with these platforms. Highlight any automations you've implemented and how they've saved time or improved workflows.
✨Emphasise Your Adaptability and Team Spirit
The company values adaptability and collaboration. Prepare examples that showcase your ability to work well in a team, handle change, and maintain a positive attitude. This will resonate well with their core values.
