At a Glance
- Tasks: Support Facilities Management and coordinate projects for a dynamic venue management team.
- Company: Join a leading event campus in Liverpool, known for hosting world-class events.
- Benefits: Enjoy enhanced holidays, premium healthcare, and a supportive wellbeing strategy.
- Other info: Opportunities for career growth in a fast-paced, innovative environment.
- Why this job: Be part of a vibrant team making a real impact on Liverpool's event scene.
- Qualifications: Strong organisational skills and a commitment to teamwork are essential.
The predicted salary is between 30000 - 40000 £ per year.
As FM & Projects Coordinator, you will support the Facilities Management (FM) department in the day to day running of the FM operation, ensuring that all teams are fully compliant in all areas of delivery whilst providing administrative duties for the FM department. To fulfil the role of project coordinator for the wider Operations and Venue Management teams.
Main duties of this role include:
- FM Coordination
- Monitoring of the Venue Management reporting system and prioritising and assigning jobs to the FM Engineers.
- Producing weekly, monthly, and yearly reports from the Venue Management system.
- Ensure all FM Risk Assessments and SOP's are in date and escalated to the Head of FM if they are not.
- Ensure all training is booked for the team and the training matrix is kept up to date for the FM team.
- Raise all requisitions pertaining to FM activity and goods receipt on completion of order/service.
- Play a proactive role with regards energy management ensuring daily, weekly, and monthly meter readings are inputted on relevant systems and completing energy impact statements per event.
- Be responsible for the time scheduling of all plant and equipment through the BMS system and respond to temperature change requests.
- Escalate any faults with the BMS system to the Head of FM.
- Receive, manage and raise all service orders and issue invoices for Exhibition Services.
- Attend meetings and take minutes for all FM meetings.
- Input all FM staff members against relevant cost centres.
- Own and manage the Halo system to ensure that the system is used to its maximum.
- Monitor compliance with venue checks and dilapidation checks and report noncompliance to relevant managers.
- Project Coordination
- Support the Operations and Venue Management team on the administrative elements of the projects being delivered within the team, throughout the project life cycle.
- Prepare project documentation including the scheduling and attending of project meetings as required; issue agendas, take and disseminate accurate minutes from these meetings.
- Support project audits during all stages of the project.
- Maintain accurate records and files during the project life cycle.
- Reinforce project compliance throughout the project.
- Assist the financial management of a project by raising relevant purchase orders relating to project spend, tracking spend throughout the project life cycle and monitoring actuals versus the quotation and forecasts.
If you are a hardworking and committed professional ready to contribute to our continued success, we'd love to hear from you.
Liverpool Experience Campus operates the city's waterfront event campus – the interconnected M&S Bank Arena, Liverpool Experience Campus and Exhibition Centre Liverpool – as well as ticketing agency Ticket Quarter and the Pullman Liverpool Hotel. Playing a leading role in shining a spotlight on Liverpool, we have successfully staged a wide array of national and international events, from shows and conventions, business gatherings to exhibitions, developing our offer over the last decade to that of a world‑class provider of venue and event services.
Company Benefits
- An enhanced holiday scheme which increases with length of service.
- An excellent pension scheme is available.
- Access to a premium health care policy, which includes an employee assistant line, contributions towards a wide range of medical costs, such as dental and optical and staff discounts.
- Enhanced maternity, paternity and adoption leave schemes.
- An excellent occupational sick pay scheme.
- Free onsite parking in the heart of the city centre.
- Employee Reward Platform.
- A dedicated wellbeing strategy to support staff when at work.
- 25 Qualified Mental Health First Aiders on site.
Our Achievements and Commitments
- Disability Confident Employer
- Sunflower Friendly Business
- Member of the Fair Employment Charter
- Real Living Wage employer
- Social value impact plan – last year we contributed over £6.4m
- Green Meeting's Gold Standard
- Sustainability Strategy
- Positively influencing biodiversity – in the grounds of our campus, we have 3 beehives
- Carbon Neutral Campus
- Accessibility Strategy
- AccessAble Guide
FM & Projects Coordinator in Liverpool employer: Liverpool Experience Campus
As an FM & Projects Coordinator at Liverpool Experience Campus, you will join a dynamic team dedicated to delivering world-class venue and event services in the heart of Liverpool. Our commitment to employee wellbeing is reflected in our enhanced holiday scheme, excellent pension plan, and comprehensive health care policy, alongside a supportive work culture that prioritises professional growth and development. With a focus on sustainability and community impact, we offer a unique opportunity to contribute to a vibrant and inclusive workplace while playing a key role in the city's thriving event scene.
Contact Details:
Liverpool Experience Campus Recruitment Team
