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- Tasks: Manage calls, welcome visitors, handle course bookings, and support the team.
- Company: Join a professional organisation on the outskirts of York with a friendly atmosphere.
- Benefits: Enjoy a competitive salary, supportive team environment, and opportunities for growth.
- Why this job: Be part of a dynamic team, enhance your admin skills, and build client relationships.
- Qualifications: Strong communication skills, positive attitude, and excellent organisational abilities required.
- Other info: Work hours are 8am-5pm Mon-Thurs and 8am-4.30pm Fri.
The predicted salary is between 20000 - 30000 £ per year.
We are working with our client on the outskirts of York to recruit an experienced Receptionist / Administrator who will provide administrative support to Sales, Management, and Course Tutors.
Principal Responsibilities of the Client Services Administrator:
- Reception duties, including managing phone calls and correspondence (email, letters, packages, etc.), welcoming visitors & delegates, hospitality, lunches, tidying, customer queries, office supplies/ordering.
- Course booking administration.
- Hotel bookings for candidates & staff.
- Production of course handouts and presentation materials.
- Post-course administration, including letters, processing certification, and creating & updating database records.
- Petty Cash management.
- Developing and maintaining excellent client relationships.
- Providing administrative support to Management, Sales, and Course Tutors as required.
- Assisting colleagues as needed.
Personal Attributes:
- Good communicator at all levels, written and verbal.
- Positive team member with a can-do attitude.
- Ability to work as part of a team and on own initiative.
- Excellent organisational skills.
Hours of Work:
8am - 5pm Monday to Thursday, 8am - 4.30pm Friday.
If you are a strong administrator looking to join a professional organisation and be part of a friendly team, please forward your CV details.
Receptionist / Administrator employer: Lively Elements, LLC
Contact Detail:
Lively Elements, LLC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist / Administrator
✨Tip Number 1
Familiarise yourself with the company and its services. Understanding what the organisation does and how the role of Receptionist/Administrator fits into their operations will help you demonstrate your enthusiasm and knowledge during any interviews.
✨Tip Number 2
Practice your communication skills. Since this role requires excellent verbal and written communication, consider role-playing common scenarios you might encounter, such as handling customer queries or welcoming visitors.
✨Tip Number 3
Showcase your organisational skills. Think of examples from your past experiences where you successfully managed multiple tasks or projects simultaneously, as this will be crucial for the role.
✨Tip Number 4
Network with current or former employees if possible. They can provide insights into the company culture and expectations, which can be invaluable when preparing for your interview.
We think you need these skills to ace Receptionist / Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration and reception duties. Emphasise skills like communication, organisation, and teamwork, as these are key attributes for the role.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the position. Mention specific experiences that demonstrate your ability to manage phone calls, correspondence, and client relationships effectively.
Highlight Relevant Skills: In your application, clearly outline your organisational skills and ability to work both independently and as part of a team. Provide examples of how you've successfully managed multiple tasks in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Lively Elements, LLC
✨Showcase Your Communication Skills
As a Receptionist / Administrator, strong communication is key. Be prepared to demonstrate your verbal and written skills during the interview. You might be asked to role-play a scenario where you handle a customer query or manage phone calls.
✨Highlight Your Organisational Abilities
This role requires excellent organisational skills. Bring examples of how you've successfully managed multiple tasks or projects in the past. Discuss any systems or tools you use to stay organised, as this will show your potential employer that you can handle the demands of the job.
✨Demonstrate Team Spirit
The job involves working closely with various teams. Be ready to share experiences where you collaborated effectively with others. Emphasise your positive attitude and willingness to assist colleagues, as this aligns with the personal attributes they are looking for.
✨Prepare for Practical Scenarios
Expect practical questions related to the responsibilities of the role, such as managing course bookings or handling petty cash. Familiarise yourself with common administrative tasks and think about how you would approach them. This preparation will help you feel more confident during the interview.
