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For Companies At a Glance
- Tasks: Coordinate logistics for exciting conferences and events, ensuring everything runs smoothly.
- Company: Join a leading conference organiser known for award-winning events worldwide.
- Benefits: Enjoy a hybrid work model, competitive salary, and fantastic career growth opportunities.
- Why this job: Be part of a dynamic team that values innovation and supports your career development.
- Qualifications: Experience in conference environments and strong client-facing skills are essential.
- Other info: Diverse and inclusive workplace with a focus on staff well-being and progression.
The predicted salary is between 28800 - 48000 £ per year.
Your chance to join a leading conference and exhibition organiser and take your career to the next level!
THE COMPANY
This leading conference and exhibition organiser is renowned for organising and delivering award-winning exhibitions and conferences across the globe! With a busy portfolio of events throughout the year, they operate in a range of markets including healthcare and technology. Priding themselves on building a strong client base through flawless delivery and first-class service, this highly regarded agency has been recognised on multiple occasions as a leading innovator in their market. Offering an excellent working environment, strong team ethos, competitive salaries, and fantastic career opportunities, this is an opportunity not to be missed!
THE ROLE
Due to their ongoing success, they are now looking for a Conference Logistics Coordinator/Executive to play a crucial role in ensuring the seamless execution of conferences and events. As the central point of contact between Show Directors, Marketing teams, Operations teams, suppliers, and speakers, you will oversee every detail to guarantee smooth operations.
A broad role, responsibilities will include:
- Liaise with event teams to confirm theatre capacities and specific AV requirements.
- Provide AV suppliers with detailed briefs and negotiate to ensure best prices without compromising quality.
- Maintain operations budgets, including accurate AV cost tracking.
- Manage stage set design and coordinate venue lighting plans.
- Act as the main point of contact for speakers, addressing requests promptly and professionally.
- Execute speaker agreements and manage fees, expenses, and accommodation schedules in line with budgets.
- Collect and manage speaker materials, including photos, biographies, session descriptions, and presentation slides.
- Ensure timely delivery of marketing materials and proofread conference programmes for accuracy.
- Organise logistical requirements for special events outside the exhibition hall.
- Brief and manage theatre and speaker lounge staff onsite.
- Oversee AV technical teams, theatre staff, and speaker lounge operations during events.
- Produce detailed theatre manager and chair briefs.
- Compile and coordinate staff schedules in collaboration with Event Directors and Operations teams.
- Conduct post-event reporting and analysis.
THE CANDIDATE
Candidates must have similar experience gained from working within a conference environment and have a proven background of supporting corporate events. Candidates must be client-facing and would benefit from experience in supplier and speaker management. In return, this business is giving you the opportunity to take your career to the next level, working within an award-winning team, who champion their staff at every opportunity and have clear, achievable progression plans that allow you to develop your career in a supportive environment.
Conference Logistics Coordinator / Executive in London employer: Live Recruitment
Contact Detail:
Live Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Conference Logistics Coordinator / Executive in London
✨Tip Number 1
Network like a pro! Attend industry events, connect with people on LinkedIn, and don’t be shy about reaching out to former colleagues. We all know that sometimes it’s not just what you know, but who you know that can land you that dream job.
✨Tip Number 2
Prepare for interviews by researching the company and its events. We recommend practising common interview questions and even role-playing with a friend. The more prepared you are, the more confident you’ll feel when it’s time to shine!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. We suggest mentioning something specific from the interview to remind them of your great conversation.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, we’re here to support you every step of the way!
We think you need these skills to ace Conference Logistics Coordinator / Executive in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Conference Logistics Coordinator role. Highlight relevant experience in managing events, liaising with suppliers, and coordinating logistics. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background makes you a perfect fit. Don’t forget to mention any specific experiences that relate to the job description.
Showcase Your Communication Skills: As a central point of contact, strong communication is key! In your application, give examples of how you've effectively communicated with teams, suppliers, and speakers in past roles. We love seeing those interpersonal skills in action!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at Live Recruitment
✨Know Your Events Inside Out
Before the interview, dive deep into the company's portfolio of events. Familiarise yourself with their past conferences and exhibitions, especially in healthcare and technology. This will not only show your genuine interest but also help you discuss how your experience aligns with their needs.
✨Master the Logistics Lingo
Brush up on industry-specific terminology related to event logistics, AV requirements, and budget management. Being able to speak the same language as the interviewers will demonstrate your expertise and confidence in the role of Conference Logistics Coordinator.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific logistical challenges during an event. Think of examples from your past experiences where you successfully managed tight deadlines or resolved conflicts with suppliers or speakers. This will showcase your problem-solving skills.
✨Showcase Your Team Spirit
Since this role involves liaising with various teams, be ready to discuss how you’ve collaborated effectively in the past. Highlight instances where you’ve worked closely with marketing, operations, or technical teams to ensure seamless event execution, emphasising your ability to be a team player.
