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- Tasks: Coordinate logistics for exciting conferences and events, ensuring everything runs smoothly.
- Company: Join a leading conference organiser known for award-winning events worldwide.
- Benefits: Enjoy a hybrid work model, competitive salary, and fantastic career growth opportunities.
- Why this job: Be part of an innovative team and make a real impact in the events industry.
- Qualifications: Experience in conference environments and strong client-facing skills are essential.
- Other info: Diverse and supportive workplace with clear progression plans.
The predicted salary is between 36000 - 60000 £ per year.
3 DAYS IN OFFICE, 2 DAYS HOME WORKING OFFERED - Your chance to join a leading conference and exhibition organiser and take your career to the next level!
THE COMPANY
This leading conference and exhibition organiser is renowned for organising and delivering award-winning exhibitions and conferences across the globe! With a busy portfolio of events throughout the year, they operate in a range of markets including healthcare and technology. Priding themselves on building a strong client base through flawless delivery and first-class service, this highly regarded agency has been recognised on multiple occasions as a leading innovator in their market. Offering an excellent working environment, strong team ethos, competitive salaries, and fantastic career opportunities, this is an opportunity not to be missed!
THE ROLE
Due to their ongoing success, they are now looking for a Conference Logistics Coordinator/ Executive to play a crucial role in ensuring the seamless execution of conferences and events. As the central point of contact between Show Directors, Marketing teams, Operations teams, suppliers, and speakers, you will oversee every detail to guarantee smooth operations. A broad role, responsibilities will include:
- Liaise with event teams to confirm theatre capacities and specific AV requirements.
- Provide AV suppliers with detailed briefs and negotiate to ensure best prices without compromising quality.
- Maintain operations budgets, including accurate AV cost tracking.
- Manage stage set design and coordinate venue lighting plans.
- Act as the main point of contact for speakers, addressing requests promptly and professionally.
- Execute speaker agreements and manage fees, expenses, and accommodation schedules in line with budgets.
- Collect and manage speaker materials, including photos, biographies, session descriptions, and presentation slides.
- Ensure timely delivery of marketing materials and proofread conference programmes for accuracy.
- Organise logistical requirements for special events outside the exhibition hall.
- Brief and manage theatre and speaker lounge staff onsite.
- Oversee AV technical teams, theatre staff, and speaker lounge operations during events.
- Produce detailed theatre manager and chair briefs.
- Compile and coordinate staff schedules in collaboration with Event Directors and Operations teams.
- Conduct post-event reporting and analysis.
THE CANDIDATE
Candidates must have similar experience gained from working within a conference environment and have a proven background of supporting corporate events. Candidates must be client-facing and would benefit from experience in supplier and speaker management. In return, this business is giving you the opportunity to take your career to the next level, working within an award-winning team, who champion their staff at every opportunity and have clear, achievable progression plans that allow you to develop your career in a supportive environment.
Live specialises in all disciplines (and at all levels) across events, experiential and exhibitions. If this position isn’t quite what you’re looking for please visit www.live-recruitment.co.uk to view all of the opportunities we are recruiting.
As a specialist events recruitment agency, we help our clients build the most talented and diverse teams in the UK. We encourage applications from candidates of all backgrounds, embracing diversity across all intersecting dimensions, including ethnicity, gender, sexual orientation, well-being, abilities, and neurodiversity. We are dedicated to ensuring a supportive and accessible recruitment process. If you require any adjustments or accommodations for any reason, please do not hesitate to let us know.
Conference Logistics Coordinator / Executive employer: Live Recruitment
Contact Detail:
Live Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Conference Logistics Coordinator / Executive
✨Tip Number 1
Network like a pro! Attend industry events, connect with people on LinkedIn, and don’t be shy about reaching out to those already in the field. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its events. Familiarise yourself with their past conferences and exhibitions, and think about how your skills can contribute to their success. This shows you're genuinely interested and ready to hit the ground running!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to build your confidence. Focus on articulating your experience in conference logistics and how you can add value to the team. The more comfortable you are, the better you'll perform!
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might just be the perfect fit for you. Plus, it’s a great way to ensure your application gets seen by the right people. Let’s get you that dream job!
We think you need these skills to ace Conference Logistics Coordinator / Executive
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Conference Logistics Coordinator role. Highlight your experience in managing events, liaising with suppliers, and any relevant AV knowledge. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background makes you a perfect fit. We love seeing enthusiasm and a personal touch, so let your personality come through!
Showcase Relevant Experience: In your application, be sure to showcase any previous experience in conference environments or corporate events. We’re keen on candidates who can demonstrate their ability to manage logistics and work with various teams effectively.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us that you’re proactive and really interested in joining our team!
How to prepare for a job interview at Live Recruitment
✨Know Your Events Inside Out
Before the interview, dive deep into the company's portfolio of events. Familiarise yourself with their past conferences and exhibitions, especially in healthcare and technology. This will not only show your genuine interest but also help you discuss how your experience aligns with their needs.
✨Master the Logistics Lingo
Brush up on industry-specific terminology related to conference logistics, AV requirements, and budget management. Being able to speak the same language as the interviewers will demonstrate your expertise and confidence in the role.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific logistical challenges or manage speaker requests. Think of examples from your past experiences where you successfully navigated similar situations, and be ready to share those stories.
✨Showcase Your Team Spirit
Since this role involves liaising with various teams, highlight your collaborative skills. Share examples of how you've worked effectively with different departments or stakeholders in previous roles, emphasising your ability to maintain a strong team ethos.
