At a Glance
- Tasks: Coordinate concerts and events, ensuring smooth operations and communication.
- Company: Join DF Concerts, part of Live Nation, the leader in live entertainment.
- Benefits: Gain experience in a dynamic team with opportunities for growth and development.
- Other info: Inclusive workplace that values diversity and supports your personal and professional growth.
- Why this job: Be at the heart of live music events and make unforgettable experiences happen.
- Qualifications: Experience in live music or events, strong organisational skills, and a passion for music.
The predicted salary is between 36000 - 60000 £ per year.
Overview
Company: DF Concerts and Events
Department: Concert & Event Operations
Location: Glasgow, UK and onsite at shows and events
Reports to: Head of Concert Operations
Working Hours: 40hrs Monday to Friday, plus evenings, weekends and public holidays as required by schedule of concerts and events
Contract Type: Maternity cover, fixed term until December 2026
Role Description
We have an exciting opportunity for a proactive and organised Operations Coordinator to join our Concert & Events Operations Team, supporting the planning and delivery of DF Concerts\' portfolio of concerts, festivals, and outdoor events.
This key role will coordinate administrative and operational aspects across the department, working closely with internal teams and external suppliers. You will be responsible for scheduling resources, supporting supplier engagement, and representing the team at meetings. The role is pivotal in maintaining the smooth flow of information and systems critical to safe, well-managed live events.
What it’s like to work in the Team
We are a small, dynamic team of event professionals who have a passion for producing exciting, well managed, safe and sustainable events for our fans, artists and staff. We collaborate with multiple departments, external suppliers and stakeholders such as local authorities, sponsors and broadcasters; our ability to bring people together and develop strong working relationships is key to our success.
Our team are fun, resilient, hardworking, supportive and committed to delivering to consistently high standards.
Who you are
Competencies / Skills / Knowledge / Experience
- Demonstratable experience working in the live music, events or venue management sectors and/or relevant studies.
- Experienced in managing multiple administrative tasks to a high standard, demonstrating attention to detail and an ability to adapt to changing environments and priorities.
- Experienced in using programmes such as Google Business Suite, Outlook, Microsoft Word, PowerPoint and Excel, with experience in producing high quality documentation.
- Understanding of financial and administrative processes, minuting meetings and updating task management systems.
- Ability to represent the company professionally with stakeholders, suppliers and community in a confident manner.
- A passion for attending concerts, outdoor events and music festivals.
Behaviours
The following attributes determine how the role will be carried out and are required to be a success
- You are by nature consistently organised, supportive, hard-working and flexible.
- You are passionate about producing concise and accurate work with meticulous attention to detail.
- You are a natural problem solver, proactive and are dedicated to learning and developing.
- Your communication manner is professional and effective with a discreet, confidential approach.
- You value contributing to a positive, equal working environment and team culture, willing to support and assist your colleagues.
What the role includes
- Coordinate the scheduling of Concert Operations Representatives, working collaboratively with the Head of Concert Operations and Concert Operations Manager (King Tut’s).
- Support supplier onboarding and management, including contracting, documentation, and payment processes, particularly in support of the Operations Manager (Technical Production).
- Deputise for the Head of Concert Operations at internal and external meetings, ensuring key updates and actions are captured and shared.
- Oversee the management and dissemination of the production department inbox, ensuring information is triaged and actioned effectively.
- Support all aspects of concert and event administration, including production timelines, documentation control, and reporting.
- Compile and distribute specifications, schedules, and risk documentation from suppliers and venues to project teams.
- Attend live concerts and events to support operational delivery and coordination, including the management of the event office during builds and show days.
- Minute project meetings accurately, distributing notes and ensuring follow-up actions are tracked.
- Assist in the coordination and induction of temporary staff, students, and volunteers, ensuring a positive and informed experience.
- Support departmental reporting by capturing data for event evaluation, sustainability, and continuous improvement tracking.
- Assist with planning and delivery of post-event debriefs, presentations, and reports.
- Help uphold health and safety standards across all activity, in line with DF Concerts policies and regulatory obligations.
Equal Opportunities
We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It’s talent that matters to us and we encourage applications from people irrespective of their gender identity, race, sexual orientation, religion, age, disability status or caring responsibilities.
The Company
DF Concerts and Events is part of Live Nation Entertainment which is the world’s leading live entertainment company comprised of global market leaders: Ticketmaster, Live Nation Concerts, LN Media and Artist Nation Management. DF Concerts & Events bring the best live music and life affirming experiences to music fans across Scotland, year after year through a range of large outdoor festivals, stadium shows and indoor concerts. DF Concerts works with the biggest names in music as well as championing the career progression of emerging acts by operating, “quite possibly the finest small venue in the world”, King Tut’s Wah Wah Hut – supporting the vibrant music scene from grassroots level, up.
APPLICATION DEADLINE: 3RD NOVEMBER 2025. We reserve the right to close applications at any time.
Operations Coordinator (Concerts & Production) in Glasgow employer: Live Nation
DF Concerts and Events is an exceptional employer, offering a vibrant work culture that thrives on collaboration and creativity within the live music industry. Located in Glasgow, our team is passionate about producing memorable events while fostering professional growth and inclusivity, ensuring every employee can bring their authentic self to work. With opportunities to engage with top artists and contribute to Scotland's dynamic music scene, we are committed to supporting your career aspirations in a fun and supportive environment.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Coordinator (Concerts & Production) in Glasgow
✨Tip Number 1
Network like a pro! Attend concerts, festivals, and industry events to meet people in the live music scene. Don’t be shy—introduce yourself and chat with folks; you never know who might have a lead on your dream job!
✨Tip Number 2
Show off your passion! When you get the chance to speak with potential employers, let your enthusiasm for live events shine through. Share your experiences and what excites you about working in concert operations—it’ll make you memorable!
✨Tip Number 3
Be proactive! If you see a job opening that fits, don’t just apply—reach out directly to someone in the company. A quick email expressing your interest can set you apart from the crowd and show you’re genuinely keen.
✨Tip Number 4
Keep learning! Stay updated on industry trends and tools relevant to concert operations. Whether it’s a new software or event management technique, showing that you’re committed to growth can really impress potential employers.
We think you need these skills to ace Operations Coordinator (Concerts & Production) in Glasgow
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Operations Coordinator role. Highlight your experience in live music and events, and show us how your skills align with what we're looking for!
Show Off Your Organisational Skills:Since this role is all about coordination, give us examples of how you've managed multiple tasks or projects before. We want to see your attention to detail and how you handle changing priorities.
Be Professional Yet Personable:When writing your application, strike a balance between professionalism and your personality. We love a bit of flair, so let your passion for concerts and events shine through!
Apply Through Our Website:Don't forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Live Nation
✨Know Your Stuff
Before the interview, dive deep into DF Concerts and Events. Familiarise yourself with their portfolio of concerts and festivals. Being able to discuss specific events or initiatives shows genuine interest and helps you stand out.
✨Showcase Your Organisational Skills
As an Operations Coordinator, organisation is key. Prepare examples from your past experiences where you successfully managed multiple tasks or coordinated events. Highlight your attention to detail and how you adapt to changing priorities.
✨Be Ready to Problem Solve
Expect questions that assess your problem-solving abilities. Think of scenarios where you faced challenges in event management and how you overcame them. This will demonstrate your proactive nature and ability to think on your feet.
✨Communicate Effectively
Since you'll be liaising with various stakeholders, practice clear and professional communication. During the interview, ensure you articulate your thoughts well and listen actively. This will reflect your ability to represent the company confidently.
