At a Glance
- Tasks: Support the EVP of Touring with diary management, communication, and administrative tasks.
- Company: Join a leading live music and entertainment company with a vibrant culture.
- Benefits: Gain valuable experience in a fast-paced environment with potential for career growth.
- Other info: Fixed-term contract for 10 months with opportunities to work on exciting projects.
- Why this job: Be at the heart of the live music industry and make impactful connections.
- Qualifications: Experience as an EA or PA, strong organisational skills, and excellent communication.
The predicted salary is between 30000 - 40000 £ per year.
Requirements
- Proven experience working as a Personal Assistant (PA), Executive Assistant (EA), or in a similar senior administrative support role
- Experience supporting senior executives and managing complex and competing priorities
- Exceptional organisational skills with the ability to manage multiple tasks and deadlines simultaneously
- Excellent attention to detail and a high degree of accuracy
- Strong written and verbal communication skills
- Advanced IT skills, including proficiency in Microsoft Outlook, Word, Excel and PowerPoint
- Proven ability to build and maintain effective relationships with stakeholders at all levels, both internally and externally
- Knowledge of the live music, entertainment or events industry
- High levels of professionalism, integrity and discretion when handling confidential information
- Highly self-motivated, proactive and able to work independently using sound judgement and initiative
- Ability to work effectively under pressure in a fast-paced environment
What the job involves
- Job Type: Fixed term contract, expected duration 10 months
- An exciting opportunity has arisen for a maternity cover position supporting the office of our Executive Vice President of Touring UK, overseeing promoter, marketing and ticketing teams for all UK concerts
- The individual will be required to collaborate daily with departments and stakeholders – both internal and external – and thus must be confident, considered, with excellent communication skills and a great team player
- Attention to detail and workflow management will be essential as you support key business matters
- Provide comprehensive diary management for the EVP Touring, including scheduling internal and external meetings, events and conference calls
- Manage the EVP's inbox, exercising sound judgement, discretion and an understanding of business priorities
- Attend meetings, record actions, prepare and distribute minutes, and ensure follow-up on key actions where required
- Build and maintain strong working relationships with senior stakeholders across Live Nation businesses
- Liaise with department heads across the business and high-profile external stakeholders
- Support the EVP and wider team with administrative, organisational and private office requirements
- Assist with prioritisation of workloads, meeting schedules and key business activities
- Organise team lunches, business events and other internal functions as required
- Compile, maintain and distribute relevant email distribution lists
- Coordinate hotel accommodation requests for promoters and business stakeholders
- Coordinate pass and accreditation requests for promoters and business stakeholders
- Process and reconcile expenses accurately and within required deadlines
- Support the delivery of ad hoc projects, presentations and reports as required
- Handle confidential and sensitive information with the utmost discretion and professionalism
- Coordinate domestic and international travel arrangements
- Prepare meeting agendas, presentations and briefing materials
- Act as a key point of contact for internal and external stakeholders
Executive Assistant (EVP Touring, UK) in London employer: Live Nation
As an Executive Assistant at our vibrant UK office, you will thrive in a dynamic and supportive work culture that values collaboration and innovation within the live music and entertainment industry. We offer competitive benefits, opportunities for professional growth, and a chance to work closely with senior executives, ensuring your contributions are recognised and impactful. Join us to be part of a passionate team dedicated to delivering unforgettable experiences while enjoying a fulfilling career path.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant (EVP Touring, UK) in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the live music and entertainment industry. Attend events, join relevant groups, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and the role thoroughly. Understand the EVP's priorities and challenges. This will help you tailor your responses and show that you're not just another candidate, but someone who genuinely gets the business.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've managed complex schedules or handled multiple tasks under pressure. This will demonstrate that you can keep up with the fast-paced environment of the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team and ready to dive into the exciting world of touring!
We think you need these skills to ace Executive Assistant (EVP Touring, UK) in London
Some tips for your application 🫡
Show Off Your Experience:Make sure to highlight your previous roles as a Personal Assistant or Executive Assistant. We want to see how you've supported senior executives and managed complex tasks, so don’t hold back on those details!
Nail the Details:Attention to detail is key for this role. When you’re writing your application, double-check for any typos or errors. We appreciate accuracy, so make sure your application reflects that!
Communicate Clearly:Your written communication skills are super important. Use clear and concise language in your application. We want to see that you can convey information effectively, just like you would in the role!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Live Nation
✨Know Your Stuff
Make sure you’re familiar with the live music and entertainment industry. Brush up on recent events, key players, and trends. This will not only show your passion but also help you engage in meaningful conversations during the interview.
✨Showcase Your Organisational Skills
Prepare examples that highlight your exceptional organisational skills. Think of times when you managed multiple tasks or deadlines effectively. Be ready to discuss how you prioritised workloads and maintained attention to detail in a fast-paced environment.
✨Master the Tech
Since advanced IT skills are crucial for this role, ensure you’re comfortable with Microsoft Outlook, Word, Excel, and PowerPoint. Consider preparing a quick presentation or document to demonstrate your proficiency if asked.
✨Build Rapport
Practice your communication skills and be prepared to discuss how you build and maintain relationships with stakeholders. Think of specific examples where your discretion and professionalism made a difference, especially when handling confidential information.
