Requirements
- Proven experience working as a Personal Assistant (PA), Executive Assistant (EA), or in a similar senior administrative support role
- Experience supporting senior executives and managing complex and competing priorities
- Exceptional organisational skills with the ability to manage multiple tasks and deadlines simultaneously
- Excellent attention to detail and a high degree of accuracy
- Strong written and verbal communication skills
- Advanced IT skills, including proficiency in Microsoft Outlook, Word, Excel and PowerPoint
- Proven ability to build and maintain effective relationships with stakeholders at all levels, both internally and externally
- Knowledge of the live music, entertainment or events industry
- High levels of professionalism, integrity and discretion when handling confidential information
- Highly self‑motivated, proactive and able to work independently using sound judgement and initiative
- Ability to work effectively under pressure in a fast‑paced environment
What the job involves
- Job Type: Fixed term contract, expected duration 10 months
- An exciting opportunity has arisen for a maternity cover position supporting the office of our Executive Vice President of Touring UK, overseeing promoter, marketing and ticketing teams for all UK concerts
- The individual will be required to collaborate daily with departments and stakeholders – both internal and external – and thus must be confident, considered, with excellent communication skills and a great team player
- Attention to detail and workflow management will be essential as you support key business matters
- Provide comprehensive diary management for the EVP Touring, including scheduling internal and external meetings, events and conference calls
- Manage the EVP's inbox, exercising sound judgement, discretion and an understanding of business priorities
- Attend meetings, record actions, prepare and distribute minutes, and ensure follow‑up on key actions where required
- Build and maintain strong working relationships with senior stakeholders across Live Nation businesses
- Liaise with department heads across the business and high‑profile external stakeholders
- Support the EVP and wider team with administrative, organisational and private office requirements
- Assist with prioritisation of workloads, meeting schedules and key business activities
- Organise team lunches, business events and other internal functions as required
- Compile, maintain and distribute relevant email distribution lists
- Coordinate hotel accommodation requests for promoters and business stakeholders
- Coordinate pass and accreditation requests for promoters and business stakeholders
- Process and reconcile expenses accurately and within required deadlines
- Support the delivery of ad hoc projects, presentations and reports as required
- Handle confidential and sensitive information with the utmost discretion and professionalism
- Coordinate domestic and international travel arrangements
- Prepare meeting agendas, presentations and briefing materials
- Act as a key point of contact for internal and external stakeholders
