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- Tasks: Coordinate events, manage workforce communications, and support the leadership team.
- Company: Join DF Concerts and Events, a leader in live entertainment.
- Benefits: Gain experience in a dynamic environment with opportunities for growth.
- Why this job: Be part of exciting concerts and events while making a real impact.
- Qualifications: Experience in live music or events, strong organisational skills, and proficiency in Microsoft Office.
- Other info: Inclusive workplace that values diversity and encourages personal development.
The predicted salary is between 30000 - 42000 ÂŁ per year.
Job Summary:
Company: DF Concerts and Events
Department: Concert & Event Operations
Location: Glasgow and onsite at shows and events
Reports to: Senior Operations Manager
Working Hours: Full time plus evenings, weekends and public
holidays as required by schedule of concerts and events
Job Type: Permanent
Role Description
The Team Coordinator (Concerts & Events) is an essential role within our busy,
fast-paced Events team, balancing two core areas of responsibility:
Workforce & Accreditation Management
You’ll own end-to-end accreditation systems and workforce communications for our
outdoor events, including managing the department’s payroll processes for temporary
and casual staff. From liaising with suppliers, contractors and sponsors, to confirming
accommodation, welfare facilities and site inductions, you’ll ensure every team member
feels informed, prepared and supported prior to, and whilst working on-site.
Executive & Administrative Support
You’ll act as an executive assistant to our Concert & Event Operations leadership team,
managing schedules, travel bookings and expense processing, drafting high-quality
reports and presentations, and providing administrative assistance across the
department to support effective delivery throughout the year.
Our Team
We are a small, dynamic team of event professionals who have a passion for producing
exciting, safe, sustainable and accessible events for our fans, artists and staff. We
collaborate with multiple departments, external suppliers and stakeholders such as local
authorities, sponsors and broadcasters; and our ability to bring people together and develop strong working relationships is key to our success.
Our team are fun, resilient, hardworking, supportive and committed to delivering to
consistently high standards of performance and delivery.
Who you are
Competencies / Skills / Knowledge / Experience
- Experience working in the live music or events industry in a similar or equivalent capacity
- Proven experience in team or workforce coordination, or administrative support within fast-paced environments
- Experience with accreditation systems and end-to-end workforce communications
- Proficient in managing payroll processes for temporary and casual staff, including timesheet reconciliation and liaising with finance departments
- Strong diary management skills, adept at scheduling complex calendars, travel bookings and expense processing
- Exceptional stakeholder management, communicating confidently with suppliers, contractors, sponsors and senior leaders
- Advanced proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint) and Google Workspace; comfortable learning bespoke systems
- Competence in drafting high-quality reports, presentations, meeting agendas, minutes and actions
- Comfortable adopting AI-powered tools to streamline administrative workflows and communications
Behaviours
The following attributes determine how the role will be carried out and are required to be a success
- Methodical and highly organised, with strong attention to detail
- Proactive self-starter who anticipates needs and offers solutions unprompted
- Confident and professional communicator, maintaining discretion with sensitive information
- Resourceful problem-solver who remains calm under pressure and adapts swiftly to shifting priorities
- Skilled at prioritising and balancing competing deadlines and requirements, navigating peaks of workload effectively
- Collaborative team-player who fosters a supportive environment across functions
- Ethical and transparent, upholding the highest standards of integrity
Key Responsibilities
- Executive & Departmental Administration: Proactively manage leadership calendars, coordinate complex travel itineraries, process expense claims and handle ad-hoc departmental tasks to keep our events team focused on delivery
- Insightful Reporting & Presentation: Craft, format and circulate polished reports, presentations, meeting agendas and minutes that drive informed decision-making
- Payroll & Workforce Finance: Oversee payroll for temporary staff—collect and audit timesheets, reconcile data accurately and partner with Finance to ensure timely payments
- Accreditation & Workforce Systems: Own end-to-end accreditation and workforce processes—from system design and material procurement to stock control and on-site distribution optimisation
- Compliance & Safety Metrics: Maintain and enhance compliance workflows, track H&S processes and metrics, and support regulatory reporting requirements
- Workforce Communications: Lead the communication of all accreditation and workforce information, ensuring event websites and internal platforms are consistently current
- Team Training & Leadership: Train, direct and inspire volunteer workforces and student interns, fostering a culture of excellence and accountability
- Logistics & Accommodation Coordination: Organise accommodation and site-based logistics for event staff, volunteers and interns, ensuring seamless on-site support
- Asset Management: Coordinate the distribution and collection of key event assets (e.g. radios, passes, welfare equipment), maintaining rigorous tracking controls
- Performance Analysis & Debriefs: Produce comprehensive workforce reports for senior management and drive post-event debriefs to capture insights and fuel continuous improvement
Equal Opportunities
We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It’s talent that matters to us and we encourage applications from people irrespective of their gender identity, race, sexual orientation, religion, age, disability status or caring responsibilities.
The Company
DF Concerts and Events is part of Live Nation Entertainment which is the world’s leading live entertainment company comprised of global market leaders: Ticketmaster, Live Nation Concerts, LN Media and Artist Nation Management.DF Concerts & Events bring the best live music and life affirming experiences to music fans across Scotland, year after year through a range of large outdoor festivals, stadium shows and indoor concerts.DF Concerts works with the biggest names in music as well as championing the career progression of emerging acts by operating, “quite possibly the finest small venue in the world”, King Tut’s Wah Wah Hut – supporting the vibrant music scene from grassroots level, up.
APPLICATION DEADLINE: 24TH SEPTEMBER 2025. We reserve the right to close applications at any time.
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Team Coordinator (Concerts & Events) employer: Live Nation Entertainment
Contact Detail:
Live Nation Entertainment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Coordinator (Concerts & Events)
✨Tip Number 1
Network like a pro! Attend industry events, concerts, and meet-ups to connect with people in the live music scene. You never know who might have a lead on your dream job!
✨Tip Number 2
Show off your skills! Create a portfolio or a personal website showcasing your past work in event coordination. This gives potential employers a taste of what you can bring to their team.
✨Tip Number 3
Be proactive! Reach out directly to companies you're interested in, even if they don't have open positions. A friendly email expressing your interest can go a long way in making a memorable impression.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our awesome team at DF Concerts and Events!
We think you need these skills to ace Team Coordinator (Concerts & Events)
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Team Coordinator role. Highlight your experience in the live music or events industry, and showcase how your skills align with the responsibilities mentioned in the job description.
Show Off Your Organisational Skills: Since this role requires strong organisational abilities, give examples of how you've successfully managed complex schedules or coordinated teams in the past. We want to see that you can juggle multiple tasks while keeping everything on track!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use clear language and avoid jargon unless it's relevant to the role. We appreciate a well-structured application that’s easy to read!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Live Nation Entertainment
✨Know Your Stuff
Before the interview, dive deep into DF Concerts and Events. Familiarise yourself with their recent events, values, and the role of a Team Coordinator. This will help you tailor your answers and show genuine interest.
✨Showcase Your Experience
Be ready to discuss your past experiences in the live music or events industry. Highlight specific examples where you've successfully managed teams, handled payroll processes, or coordinated events. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Demonstrate Your Organisational Skills
Since this role requires strong organisational abilities, prepare to discuss how you manage complex schedules and prioritise tasks. Bring examples of how you've kept projects on track, especially in fast-paced environments.
✨Engage with Questions
Prepare thoughtful questions to ask at the end of your interview. This could be about the team dynamics, upcoming events, or how they measure success in the role. It shows you're proactive and genuinely interested in contributing to their mission.
