Venue Sourcing Specialist (London Area)

An exceptional opportunity is available for a Venue Sourcing Specialist to join our trailblazing team at one of the UK's premier organisations in event management and communications. We are at the forefront of revolutionising the communications, engagement, and events sectors. With an impressive legacy spanning over 50 years, we're not just adapting to change; we're driving it, setting the gold standard for the industry. Our mission is to transform the landscape of communications and events, empowering our clients to do things others cannot.

Our team is not just a workforce; it's a community of client-centric professionals dedicated to getting things done. We value the art of communication as much as the science of engagement, and we bring this ethos to every project we undertake. Here, you won't just be another cog in the wheel—you'll be a key player in a collaborative environment where your insights are valued, your contributions are recognised, and your professional development is a priority.

Roles and responsibilities

As a Venue Sourcing Specialist you’ll be responsible for identifying, evaluating, and securing venues for events, meetings, or conferences. Your primary goal is to find venues that align with the event’s requirements, budget, and objectives whilst focusing on maximising profitability.

The main responsibilities are as follows:

• Research and identify potential venues based on client or event needs.
• Maintain a database of preferred venues, including pricing, capacity, amenities, and availability.
• To be the point of contact with clients when discussing venue requirements.
• Stay updated on venue trends, new openings, and industry best practices.
• Regularly attend FAM trips to meet new suppliers and venues.
• Present venue options with detailed comparisons, including cost analysis and logistical considerations both internally and to clients.
• Negotiate pricing, contracts, and terms with venue representatives.
• Conduct site inspections to assess venue suitability, layout, and potential challenges.
• Ensure venue costs remain within the allocated budget.
• Identify cost-saving opportunities and negotiate added benefits (Venue Commissions)
• Develop long-term partnerships with preferred venues to secure favourable deals.
• Track venue performance, cost savings, and contract negotiations.
• Provide post-event evaluations on venue performance and service quality.
• Act as the main point of contact for your client, and ensure all milestones are clearly communicated and met. Be consultative in your approach.
• Communicate effectively with all hotel & vendor partners. You’ll handle hotel rooms, designing and communicating room sets, AV/Production needs, offsite events, ground transportation, and signage (and more!).

About you

• Experience of working for a professional events agency in a venue sourcing role.
• Database management.
• Previous experience of venue sourcing
• Top negotiation skills to maximise client budgets
• Knowledge of UK Venues primarily in London, where you can leverage your existing relationships.
• Be aligned with Live Group values.
• Ability to develop strong relationships.
• Driven to exceed targets and key performance indicators.
• Highly organised, self-motivated and able to take initiative.
• Able to maintain oversight across multiple work streams and thrive in a fast paced environment.
• Communicate and collaborate well with colleagues and clients.
• Excellent interpersonal skills.
• Passion to grow and develop

Think you’d be a good fit for our team? Get in touch. We'd be happy to have you and we really mean that. Not just because we love having experts like you on our side, but also because there is work to do, boundaries to be pushed – and we need the right people for the job to do it!

Excited? We are, Let’s get started.