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For Companies At a Glance
- Tasks: Find and secure venues for events, ensuring they meet client needs and budgets.
- Company: Join a leading event management company with over 50 years of innovation and excellence.
- Benefits: Enjoy a collaborative environment, professional development opportunities, and the chance to make an impact.
- Why this job: Be a key player in transforming the events industry while working with passionate professionals.
- Qualifications: Experience in venue sourcing, strong negotiation skills, and knowledge of UK venues required.
- Other info: We value your insights and contributions—let's push boundaries together!
The predicted salary is between 36000 - 60000 £ per year.
An exceptional opportunity is available for a Venue Sourcing Specialist to join our trailblazing team at one of the UK's premier organisations in event management and communications. We are at the forefront of revolutionising the communications, engagement, and events sectors. With an impressive legacy spanning over 50 years, we’re not just adapting to change; we’re driving it, setting the gold standard for the industry. Our mission is to transform the landscape of communications and events, empowering our clients to do things others cannot.
Our team is not just a workforce; it’s a community of client-centric professionals dedicated to getting things done. We value the art of communication as much as the science of engagement, and we bring this ethos to every project we undertake. Here, you won’t just be another cog in the wheel—you’ll be a key player in a collaborative environment where your insights are valued, your contributions are recognised, and your professional development is a priority.
Roles and responsibilities
- As a Venue Sourcing Specialist you’ll be responsible for identifying, evaluating, and securing venues for events, meetings, or conferences.
- Your primary goal is to find venues that align with the event’s requirements, budget, and objectives whilst focusing on maximising profitability.
- Research and identify potential venues based on client or event needs.
- Maintain a database of preferred venues, including pricing, capacity, amenities, and availability.
- Be the point of contact with clients when discussing venue requirements.
- Stay updated on venue trends, new openings, and industry best practices.
- Regularly attend FAM trips to meet new suppliers and venues.
- Present venue options with detailed comparisons, including cost analysis and logistical considerations both internally and to clients.
- Negotiate pricing, contracts, and terms with venue representatives.
- Conduct site inspections to assess venue suitability, layout, and potential challenges.
- Ensure venue costs remain within the allocated budget.
- Identify cost-saving opportunities and negotiate added benefits (Venue Commissions).
- Develop long-term partnerships with preferred venues to secure favourable deals.
- Track venue performance, cost savings, and contract negotiations.
- Provide post-event evaluations on venue performance and service quality.
- Act as the main point of contact for your client, and ensure all milestones are clearly communicated and met.
- Be consultative in your approach.
- Communicate effectively with all hotel & vendor partners.
- You’ll handle hotel rooms, designing and communicating room sets, AV/Production needs, offsite events, ground transportation, and signage (and more!).
About you
- Experience of working for a professional events agency in a venue sourcing role.
- Database management.
- Previous experience of venue sourcing.
- Top negotiation skills to maximise client budgets.
- Knowledge of UK Venues primarily in London, where you can leverage your existing relationships.
- Be aligned with Live Group values.
- Ability to develop strong relationships.
- Driven to exceed targets and key performance indicators.
- Highly organised, self-motivated and able to take initiative.
- Able to maintain oversight across multiple work streams and thrive in a fast paced environment.
- Communicate and collaborate well with colleagues and clients.
- Excellent interpersonal skills.
- Passion to grow and develop.
Think you’d be a good fit for our team? Get in touch. We’d be happy to have you and we really mean that. Not just because we love having experts like you on our side, but also because there is work to do, boundaries to be pushed – and we need the right people for the job to do it! Excited? We are, Let’s get started.
Venue Sourcing Specialist employer: Live Group
Contact Detail:
Live Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Venue Sourcing Specialist
✨Tip Number 1
Network with professionals in the events industry, especially those who have experience in venue sourcing. Attend industry events, webinars, or local meetups to connect with potential colleagues and mentors who can provide insights and possibly refer you to opportunities.
✨Tip Number 2
Familiarise yourself with the latest trends in venue sourcing and event management. Follow relevant blogs, podcasts, and social media channels to stay updated on new venues, technologies, and best practices that can set you apart from other candidates.
✨Tip Number 3
Consider reaching out directly to venues you admire or have worked with in the past. Building relationships with venue managers can give you an edge when it comes to securing deals and understanding their offerings, which is crucial for a Venue Sourcing Specialist.
✨Tip Number 4
Prepare to showcase your negotiation skills by practising scenarios where you negotiate terms and pricing with venue representatives. Being able to demonstrate your ability to secure favourable deals will be a significant advantage during interviews.
We think you need these skills to ace Venue Sourcing Specialist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in venue sourcing and event management. Emphasise your negotiation skills, database management, and any previous roles that align with the responsibilities outlined in the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the events industry and your understanding of the role. Mention specific examples of how you've successfully sourced venues in the past and how you can contribute to the company's mission.
Showcase Your Knowledge: Demonstrate your knowledge of UK venues, particularly in London, by mentioning any existing relationships you have or recent trends you've observed in the industry. This will show your potential employer that you're proactive and well-informed.
Highlight Your Interpersonal Skills: Since the role involves communication with clients and venue representatives, make sure to highlight your excellent interpersonal skills. Provide examples of how you've built strong relationships in previous roles and how you approach client interactions.
How to prepare for a job interview at Live Group
✨Showcase Your Venue Knowledge
Make sure to demonstrate your understanding of the UK venue landscape, especially in London. Be prepared to discuss recent trends, new openings, and your personal experiences with various venues.
✨Highlight Your Negotiation Skills
Since negotiation is key in this role, come equipped with examples of successful negotiations you've conducted in the past. Discuss how you maximised budgets and secured favourable terms for clients.
✨Emphasise Relationship Building
Talk about your ability to develop strong relationships with clients and venue representatives. Share specific instances where your interpersonal skills led to successful partnerships or collaborations.
✨Demonstrate Organisational Skills
Given the fast-paced nature of the role, be ready to explain how you manage multiple projects simultaneously. Provide examples of tools or methods you use to stay organised and ensure all milestones are met.
