Project Assistant (Fixed term) in London

An exceptional opportunity is available for a Project Assistant to join our trailblazing team at one of the UK's premier organisations in event management and communications. We are at the forefront of revolutionising the communications, engagement and events sectors, setting the gold standard for the industry. It's a community of client-centric professionals dedicated to getting things done. We value the art of communication as much as the science of engagement, and we bring this ethos to every project we undertake. Here, you won't just be another cog in the wheel—you'll be a key player in a collaborative environment where your insights are valued, your contributions are recognised, and your professional development is a priority.

Key responsibilities include:

• Supporting and assisting delivery elements of diverse projects including conferences, virtual, hybrid and live events, road shows, exhibitions, and summits.
• End to end project assistance including meeting agendas and minutes, timeline management and supplier coordination.
• Supporting the Project Managers on large-scale projects, taking responsibility for elements such as hotel and travel booking, branding and giveaways, and general project-related tasks.
• Managing small budget allocations and providing comprehensive updates to the Project Manager.
• Selecting, negotiating with, and managing suppliers to ensure quality services within budget constraints.
• Gaining a solid understanding of Live Group's digital tool and completing tasks such as pulling reports, sending emails, updating delegate details, updating webpages, and uploading content.
• Developing and managing timelines, updating risk registers and status reports, and ensuring events are running to schedule and as expected.
• Ensuring that client projects meet operational excellence standards, ISO and profitability targets set by the business.
• Highlighting any unexpected challenges and changes in event plans and working with the Project Lead to find creative solutions.
• Utilising time management tools and techniques to optimise productivity.
• Utilising event management software, tools, and applications proficiently for efficient planning and communication.
• Demonstrating an understanding of event planning processes, including budgeting, scheduling, and logistics.
• Exhibiting great telephone and email manner and impeccable customer service.
• Having good experience of the Microsoft Office Suite.
• Paying meticulous attention to event details, ensuring accuracy in all aspects of planning and execution.
• Conducting thorough quality checks to maintain high event standards.
• Demonstrating strong problem-solving skills, addressing issues proactively and effectively to Line Manager/Project Manager.