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- Tasks: Support financial operations, manage invoicing, and assist with funding processes.
- Company: Join a values-led organisation focused on early years and education.
- Benefits: Childcare discounts, pension scheme, extensive training, and confidential counselling support.
- Other info: Dynamic team environment with opportunities for personal and professional growth.
- Why this job: Make a difference in finance while supporting families and children’s education.
- Qualifications: Experience in finance or administration with strong attention to detail.
The predicted salary is between 30000 - 40000 ÂŁ per year.
The Finance, Funding & Administration Officer is responsible for supporting the organisation’s financial and administrative operations, with a particular focus on invoicing, debt management, and funding processes. This role ensures accuracy, compliance, and efficiency across all financial transactions, while also providing flexible administrative support to the wider team.
Key Responsibilities:
- Finance & Invoicing
- Prepare and issue accurate monthly invoices using internal systems (e.g. Famly)
- Process adjustments, credits, and reissued invoices as required
- Ensure all funded hours and fees are correctly reflected
- Maintain clear and accurate billing records
- Debt Control
- Monitor outstanding balances and follow up with families in a timely, professional manner
- Maintain accurate records of communications and payment arrangements
- Support the implementation of payment plans where appropriate
- Escalate concerns in line with company procedures
- Funding (Early Years & Student Funding)
- Submit accurate and timely early years funding claims to Local Authorities
- Process and manage student funding payments in line with requirements
- Liaise with external agencies regarding funding queries
- Ensure compliance with funding guidance and audit requirements
- Maintain accurate funding records and documentation
- Reconciliation & Financial Administration
- Reconcile invoices, funding income, and payments received
- Support monthly financial checks and reporting processes
- Manage receipt collection, recording, and organisation
- Maintain clear audit trails and financial documentation
- General Administration
- Provide administrative support across the central team
- Assist with data entry, document management, and record keeping
- Support other administrative roles during peak periods or absence
- Contribute to improving systems, processes, and efficiency
Skills & Experience
- Experience in finance, accounts, or administrative roles
- Strong attention to detail and high level of accuracy
- Confident using IT systems (Microsoft Office; experience with Famly or similar desirable)
- Excellent organisational and time management skills
- Strong communication skills, particularly when handling sensitive financial matters
- Ability to work independently and collaboratively
Personal Qualities
- Professional, approachable, and solution-focused
- Discreet and able to manage confidential information
- Proactive with a positive, “can-do” attitude
- Aligned with a values-led organisation and committed to high standards
Desirable
- Experience within the early years or education sector
- Knowledge of early years funding and/or student funding processes
Benefits
- Childcare Discount
- Company Pension
- Lots of training available
- Free and Confidential Counselling helpline for staff members and family
- Exclusive staff benefit discount club
Finance, Funding & Administration Officer in Ivybridge employer: Little Orchard Montessori Nurseries
Contact Detail:
Little Orchard Montessori Nurseries Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance, Funding & Administration Officer in Ivybridge
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance and administration sectors. Attend industry events or webinars, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its values. Understand their financial processes and be ready to discuss how your skills align with their needs. We want you to shine, so practice common interview questions related to finance and administration!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. Mention something specific from the interview to remind them of your conversation and keep you top of mind.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Finance, Funding & Administration Officer in Ivybridge
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your finance and administrative experience, especially any work with invoicing or funding processes. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Finance, Funding & Administration Officer role. Share specific examples of your past experiences that align with our needs, and don’t forget to show off your personality!
Be Clear and Concise: When filling out your application, keep it straightforward. Use clear language and avoid jargon unless it's relevant. We appreciate a well-structured application that makes it easy for us to see your qualifications at a glance.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us without any hiccups. Plus, you’ll find all the info you need about the role and our company culture there!
How to prepare for a job interview at Little Orchard Montessori Nurseries
✨Know Your Numbers
Brush up on your financial knowledge, especially around invoicing and debt management. Be ready to discuss how you’ve handled similar tasks in previous roles, and don’t shy away from sharing specific examples of how you ensured accuracy and compliance.
✨Showcase Your IT Skills
Familiarise yourself with the software mentioned in the job description, like Famly. If you have experience with similar systems, be prepared to talk about it. Demonstrating your tech-savviness can really set you apart!
✨Communicate Clearly
Since this role involves liaising with families and external agencies, practice articulating your thoughts clearly and professionally. Think about how you would handle sensitive financial matters and be ready to role-play some scenarios during the interview.
✨Be Proactive and Positive
Exude a 'can-do' attitude throughout the interview. Share instances where you took initiative to improve processes or solve problems. Employers love candidates who are solution-focused and can contribute positively to the team dynamic.