Role Overview
The Finance & Office Administrator is responsible for the accurate and efficient delivery of day-to-day finance and office administration. The role primarily covers accounts receivable, accounts payable, credit control and initial payroll processing, alongside reception, basic HR administration and general office support.
The Role - Finance & Office Administrator
Finance
- Raise and process customer invoices.
- Process supplier invoices and prepare payments.
- Maintain accurate accounts receivable and accounts payable records.
- Chase overdue debts and resolve payment queries.
- Monitor customer credit limits, payment performance and account status.
- Reconcile customer and supplier accounts.
- Prepare timesheet and payroll information for hourly paid employees.
- Process and maintain records for general office staff expenses.
- Maintain accurate financial records and supporting documentation.
Office and HR Administration
- Answer incoming telephone calls and manage general email enquiries.
- Welcome visitors and manage basic reception duties.
- Arrange business travel and accommodation, including train travel and hotel bookings.
- Order and maintain office stationery and supplies.
- Support the general organisation and upkeep of the office.
- Assist with basic HR administration, including return-to-work records and related documentation.
- Provide general administrative support as required.
What You Will Need In The Role of Finance & Office Administrator
- Previous experience in a finance or accounts administration role.
- Good working knowledge of accounts receivable and accounts payable.
- Experience of credit control and debt chasing.
- Strong Excel skills.
- Excellent accuracy and attention to detail.
- Strong organisational skills and the ability to prioritise effectively.
- Good initiative, practical judgement and common sense.
- Able to work independently without close supervision or regular direction.
- Confident and professional communication skills.
- Able to handle sensitive financial, payroll and employee information confidentially.
Finance & Office Administrator in Ipswich employer: Liquidline
Liquidline is an excellent employer for those looking to make a significant impact in the AI field. With a strong focus on employee well-being, we offer extensive benefits such as 25 days of annual leave and enhanced sick pay, all within a supportive work culture that fosters collaboration and innovation. Our commitment to professional growth ensures that you will have ample opportunities to develop your skills while contributing to meaningful projects that enhance operational efficiency and customer experience.
