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- Tasks: Support the Sales team with diary management, document preparation, and client meeting coordination.
- Company: Join Liquidline, the UK's fastest-growing coffee solutions provider with a supportive culture.
- Benefits: Enjoy 25 days annual leave, company bonuses, and enhanced sick pay.
- Why this job: Be part of a dynamic team that values growth, innovation, and collaboration.
- Qualifications: Experience as an Executive Assistant or Sales Administrator with strong IT skills.
- Other info: Great opportunities for personal and professional development in a thriving environment.
The predicted salary is between 36000 - 60000 £ per year.
Liquidline is the fastest-growing commercial coffee solutions provider in the UK and Ireland. Our customers are companies that take pride in offering quality refreshments to their employees and clients. Our success is built on outstanding customer service, hard work, and a strong team culture. We believe in delivering WOW experiences to both our customers and our valued employees. We are proud to be Great Place to Work® certified, a testament to our dedication to fostering a culture of support, growth and development, as well as promoting well-being, and winning together. With our core company values—passion, thoughtfulness, responsiveness, innovation, and smart working—at the very heart of our business, we are committed to cultivating an environment that inspires excellence.
As an Executive Assistant to Sales, you will provide high-level support to the Head of Sales (Field & National) and the wider Sales Leadership team. This role is central to ensuring the smooth running of sales operations, enabling senior leaders to focus on strategy and delivery. You will be highly organised, detail-oriented, and proactive, with the ability to juggle multiple priorities while maintaining confidentiality and professionalism. Your contribution will help maximise the effectiveness of the sales function and strengthen collaboration across the team.
The Role - Executive Assistant
- Full diary management, ensuring efficient scheduling across multiple time zones and priorities.
- Inbox management, including monitoring, flagging, and drafting responses where appropriate.
- Preparation of documents, decks, briefing packs, and reports ahead of key meetings.
- Support with expense management and approval.
- Assist with client meeting preparation, ensuring all background materials and data are collated and presented.
- Coordinate travel logistics and accommodation for sales leaders, and the wider sales team as part of the booking team.
- Organise and minute leadership and team meetings, ensuring timely follow-up on agreed actions.
- Support with the preparation and collation of 1-1's and competency check documentation.
- Coordinate internal and external sales events, conferences and customer hospitality.
- Manage stock for showrooms, promotional materials and event giveaways.
- Provide deal support, including coordination of approvals, agreements and supporting materials.
- Handle all administrative tasks such as processing fines/tickets, correspondence and ad hoc assignments.
What You Will Need In The Role of Executive Assistant
- Proven experience in an Executive Assistant, Sales Administrator or similar role, supporting 2 leaders.
- IT proficient, with a good understanding of MS Office products (Outlook, Excel, Word, Teams) and CRM/ERP systems.
- Familiarity with travel booking systems is advantageous.
- Excellent communication skills, both written and verbal.
- Proven ability to manage and prioritise a heavy workload.
- High level of accuracy and attention to detail.
- Ability to interpret data and information and translate into meaningful written or visual content.
- Outstanding interpersonal skills and the ability to work well with people at all levels.
- Ability to adapt to change and work effectively as part of a team.
What You Will Learn & What Liquidline Can Offer You
Being a part of Liquidline is more than just a job - it's a chance to grow, develop and thrive! We are deeply invested in the success of our team and our comprehensive benefits package is designed to support, and reward our employees. The package includes, but is not limited too:
- 25 Days Annual Leave + Bank Holidays: Extra time off to rest and recharge.
- Long Service Annual Leave Entitlement & Buy/Sell Scheme: More flexibility for your time off needs.
- Candidate Referral Program: Help grow our team and earn rewards.
- Company Bonus Scheme: Celebrate success with us.
- Enhanced Sick Pay: Supporting you when you need it most.
- Enhanced Parental Leave: Comprehensive support for your family journey.
- Salary Sacrifice Pension Scheme: Save for your future with ease.
- Life Assurance & Income Protection (UK Only): Peace of mind for you.
- HSF Health Plan: Access affordable healthcare.
- YuLife Wellbeing Platform: One stop shop for wellbeing, rewards and support.
- Employee Assistance Programme: Mental health support, virtual GP services and more.
- Menopause Support via Stella App: Tailored support for this stage of life.
- Lunch on Liquidline & Bi-Annual Conferences: Enjoy lunch on Liquidline, and Bi Annual company conferences.
Liquidline is a fast-growing, family owned business that has expanded from 92 to over 300 employees since 2020. With ambitious plans for the next five years, there’s never been a better time to join us! Our dynamic and innovative environment offers endless opportunities for personal and professional growth. We are proud to be an Equal Opportunities Employer, treating everyone with fairness, respect and appreciation. At Liquidline, we embrace diversity and value the unique experiences and perspectives of every individual. Together, we are always Winning Together!
Executive Assistant – Sales employer: Liquidline
Contact Detail:
Liquidline Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant – Sales
✨Tip Number 1
Get to know the company culture! Liquidline values passion and teamwork, so show your enthusiasm for their mission during interviews. Research their recent projects or initiatives and mention them to demonstrate your genuine interest.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn and engage with their posts. This can give you insider insights and might even lead to a referral, which can significantly boost your chances of landing that Executive Assistant role.
✨Tip Number 3
Prepare for those tricky interview questions! Think about how your skills align with the responsibilities listed in the job description. Practice articulating your experience in diary management and communication, as these are key for the role.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a thank-you email expressing your appreciation for the opportunity. It’s a great way to reinforce your interest in the position and keep you top of mind for the hiring team.
We think you need these skills to ace Executive Assistant – Sales
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience as an Executive Assistant. Use keywords from the job description to show that you understand what Liquidline is looking for.
Showcase Your Skills: Don’t forget to emphasise your IT proficiency and communication skills. Mention specific tools you’ve used, like MS Office or CRM systems, to demonstrate your capability in managing tasks effectively.
Be Detail-Oriented: Since this role requires a high level of accuracy, make sure your application is free from typos and errors. A polished application reflects your attention to detail, which is crucial for the Executive Assistant position.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity at Liquidline!
How to prepare for a job interview at Liquidline
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with Liquidline's values and how they align with your skills, especially in areas like diary management and communication.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed multiple priorities in previous roles. Highlight your experience with tools like MS Office and any CRM/ERP systems, as these will be crucial for the position.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and adaptability. Think of scenarios where you had to juggle competing demands or handle confidential information, and be ready to explain your thought process.
✨Ask Insightful Questions
At the end of the interview, ask questions that show your interest in the company culture and growth opportunities. Inquire about how the sales team collaborates and what success looks like for an Executive Assistant at Liquidline.
