Sales Administration Specialist II (Part-Time) in Worcester

Responsible for supporting valuation and invoice management processes to ensure accurate reporting, efficient project tracking, and timely billing. This role involves preparing and formatting valuation reports, maintaining project planners to monitor workflow status, and supporting quarter-end reporting and database updates. Additionally, the position ensures the accuracy and completeness of invoicing by preparing templates, conducting month-end checks, and organizing financial documentation, including purchase orders and invoices, within client file systems.

Responsibilities

• Valuation Support
  • Prepare quotations (letter of engagements) in a timely and accurate manner.
  • Maintain and update the Project Planner, accurately tracking valuation instructions across all stages (e.g., Pending, Ongoing, Reported, Awaiting Invoice, Closed/Invoiced).
  • Support quarter-end reporting activities, ensuring data is complete, accurate, and delivered within deadlines.
  • Provide general admin support, e.g., translation of documents.
  • Prepare valuation data for upload into internal databases.
  • Format and finalise valuation reports, including converting documents to PDF in line with reporting standards.
• Invoice Management
  • Prepare invoice templates for submission to finance.
  • Maintain accurate records of Purchase Orders (POs) and invoices, ensuring all documentation is properly stored within SharePoint client files.
  • Conduct month-end checks to confirm all invoices have been issued, following up on any outstanding items.
  • Update Project Planner records to reflect invoicing status and ensure alignment with financial reporting.

Qualifications

• Educated to A-level standard or equivalent; a degree in Business, Finance, Real Estate, or a related discipline is advantageous.
• Previous experience (1–3 years) in an administrative, operations, or finance support role.
• Experience in invoicing, project coordination, or reporting within a professional services environment is desirable.

Skills and Ability

• Excellent Attention to Detail – Ensures accuracy across reports, invoices, and data management tasks.
• Able to work with different currencies (GBP, EUR, USD and CNY).
• Strong Organisational Skills – Able to manage multiple instructions and maintain accurate tracking of project statuses.
• Time Management & Prioritisation – Capable of meeting and prioritising work deadlines, particularly during month-end and quarter-end periods.
• Administrative & Coordination Skills – Confident in handling documentation, maintaining trackers, and organising client records.
• Analytical Skills – Able to review data for completeness and identify discrepancies.
• Effective Communication Skills – Works collaboratively with internal stakeholders to support valuation and invoicing processes.
• Process-Driven Approach – Comfortable following structured workflows and procedures.
• Problem-Solving Ability – Proactively identifies and resolves issues related to data, invoicing, or reporting.

Technical Skills

• Proficient in Microsoft Excel (including data tracking and basic analysis).
• Strong working knowledge of Microsoft Office (Word, Outlook).
• Experience using SharePoint or similar document management systems.
• Ability to format reports and produce professional PDF documents.
• Familiarity with database systems or financial/invoicing tools is advantageous.

Work Conditions / Physical Demands

• Primarily remote, home-based working environment.
• Occasional in-person attendance required for training sessions, team meetings, or company events.
• Standard business hours (Monday to Friday).
• Prolonged periods of sitting while working from a computer.
• Frequent use of a keyboard, mouse, and multiple screen-based applications.
• Ability to work effectively in a home office environment with minimal supervision.

Travel

• Occasional travel may be required for meetings, training, or business needs (up to 10%). Candidates should reside in Worcester, UK area.

Equal Opportunity Employer Liquidity Services is an Equal Opportunity Employer.