At a Glance
- Tasks: Support valuation and invoice management for accurate reporting and efficient project tracking.
- Company: Join a dynamic team in a professional services environment.
- Benefits: Part-time role with flexible hours and valuable experience in finance.
- Other info: Perfect for students looking to balance work and studies while building a career.
- Why this job: Gain hands-on experience in finance while developing organisational and administrative skills.
- Qualifications: A-level education or equivalent; previous admin or finance support experience preferred.
The predicted salary is between 15 - 20 € per hour.
Responsible for supporting valuation and invoice management processes to ensure accurate reporting, efficient project tracking, and timely billing. This role involves preparing and formatting valuation reports, maintaining project planners to monitor workflow status, and supporting quarter-end reporting and database updates. Additionally, the position ensures the accuracy and completeness of invoicing by preparing templates, conducting month-end checks, and organizing financial documentation, including purchase orders and invoices, within client file systems.
Responsibilities
- Prepare quotations (letter of engagements) in a timely and accurate manner.
- Maintain and update the Project Planner, accurately tracking valuation instructions across all stages (e.g., Pending, Ongoing, Reported, Awaiting Invoice, Closed/Invoiced).
- Support quarter-end reporting activities, ensuring data is complete, accurate, and delivered within deadlines.
- Provide general admin support, e.g., translation of documents.
- Prepare valuation data for upload into internal databases.
- Format and finalise valuation reports, including converting documents to PDF in line with reporting standards.
- Prepare invoice templates for submission to finance.
- Maintain accurate records of Purchase Orders (POs) and invoices, ensuring all documentation is properly stored within SharePoint client files.
- Conduct month-end checks to confirm all invoices have been issued, following up on any outstanding items.
- Update Project Planner records to reflect invoicing status and ensure alignment with financial reporting.
Qualifications
- Educated to A-level standard or equivalent; a degree in Business, Finance, Real Estate, or a related discipline is advantageous.
- Previous experience (1–3 years) in an administrative, operations, or finance support role.
- Experience in invoicing, project coordination, or reporting within a professional services environment is desirable.
Skills and Ability
- Excellent Attention to Detail – Ensures accuracy across reports, invoices, and data management tasks.
- Able to work with different currencies (GBP, EUR, USD and CNY).
- Strong Organisational Skills – Able to manage multiple instructions and maintain accurate tracking of project statuses.
- Time Management
Sales Administration Specialist II (Part-Time) employer: Liquidity Services
As a Sales Administration Specialist II at our company, you will thrive in a supportive and collaborative work environment that values accuracy and efficiency. We offer flexible part-time hours, competitive compensation, and opportunities for professional growth within the finance and administrative sectors. Our commitment to employee development and a culture of teamwork makes us an excellent employer for those seeking meaningful and rewarding employment in a dynamic setting.
StudySmarter Expert Advice🤫
We think this is how you could land Sales Administration Specialist II (Part-Time)
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills align with what they need. This will help you stand out and show that you're genuinely interested.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s your turn in the hot seat.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace Sales Administration Specialist II (Part-Time)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight any relevant admin or finance support roles you've had, and don’t forget to showcase your attention to detail!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Sales Administration Specialist II role. Mention specific experiences that relate to valuation support and invoicing.
Showcase Your Organisational Skills:Since this role involves managing multiple tasks, give examples of how you've successfully juggled various responsibilities in the past. We love seeing strong organisational skills in action!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and get the ball rolling on your application.
How to prepare for a job interview at Liquidity Services
✨Know Your Numbers
Since this role involves invoicing and financial documentation, brush up on your understanding of basic finance concepts. Be ready to discuss how you’ve managed invoices or financial records in previous roles, and don’t hesitate to mention any specific software you’ve used.
✨Showcase Your Organisational Skills
This position requires strong organisational skills, so prepare examples that demonstrate your ability to manage multiple tasks effectively. Think about times when you successfully tracked project statuses or maintained accurate records, and be ready to share those stories.
✨Attention to Detail is Key
Highlight your attention to detail during the interview. You might want to bring up instances where your meticulousness helped avoid errors in reports or invoices. Consider preparing a small example of a report or document you’ve worked on that showcases your precision.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills. For instance, they might ask how you would handle a situation where an invoice was disputed. Think through potential scenarios and how you would approach them, focusing on your analytical and organisational abilities.
