At a Glance
- Tasks: Manage project documentation and support site teams for efficient operations.
- Company: Join Linxon, a leader in sustainable electrical infrastructure solutions.
- Benefits: Enjoy 25 days holiday, car allowance, and a hybrid working model.
- Other info: Diverse and inclusive workplace with opportunities for professional development.
- Why this job: Contribute to critical infrastructure projects driving a carbon-free energy future.
- Qualifications: Strong IT skills and attention to detail; document control experience is a plus.
The predicted salary is between 30000 - 40000 € per year.
Location: Glasgow
Join Us!! As a leading electrical infrastructure engineering company, Linxon delivers turnkey solutions in substations for power transmission, renewable energy, and transportation. Our expertise combines the knowledge of key suppliers and contractors to provide efficient, sustainable solutions that enhance industrial productivity and reduce environmental impact.
Due to our continued growth, we are seeking an experienced Document Controller / Site Administrator to support our expanding portfolio of UK-based projects. In this role, you will ensure the smooth management of all project-related documentation while supporting the site team with administrative duties, ensuring efficiency, compliance, and quality across all project documentation processes.
What will you do?
- Ensuring proper version control of all project-related documentation in line with company/project procedures for receipt, storage, and distribution, utilising the internal EDMS.
- Manage all project documents' receipt, storage, distribution, and archiving, ensuring compliance with Linxon’s standards.
- Oversee the distribution of documentation to suppliers, clients, and construction sites in accordance with project requirements.
- Track and manage all project documents received from clients and suppliers, maintaining a fully updated Master Document Register (MDR) or Controlled Document List (CDL).
- Prepare, collate, and manage Health & Safety (H&S) files and Operation & Maintenance (O&M) manuals as per project requirements.
- Provide regular progress updates to the line manager, ensuring project documentation meets deadlines, budgets, and quality standards.
- Offer guidance and support on document control procedures and assist in coaching less experienced team members.
- Liaise directly with client Document Controllers to resolve issues related to document submissions.
- Ensure proper management and archiving of on-site documentation according to Linxon’s document control procedures.
- Contribute to process improvements by identifying and implementing enhancements related to document management practices.
Experience Required:
- Computer literacy, especially skilled in Microsoft Office and Adobe Acrobat.
- Knowledge of various relevant industry-standard client documentation practices, including National Grid requirements, is desirable.
- Assisting the Project Manager with ad-hoc admin requests.
- Managing the day-to-day site admin tasks.
- Experience of submission of documents via various EDMS, including project Wise/Fast draft, is desirable.
- Experienced in controlling documents and records for engineering and construction projects is desirable.
- Knowledge of Engineering documentation/drawings, etc., and Document Control quality checks are desirable.
- Excellent communication skills, with experience engaging with clients and suppliers.
Education:
- Highly organised with excellent attention to detail.
- Strong IT skills, proficient in Microsoft Office Suite (Word, Excel, PDF).
- Proactive, self-motivated, and a problem-solver.
- Effective communicator who is approachable, polite, and tactful.
- Flexible and adaptable, capable of working in changing environments.
- Demonstrates personal integrity and professionalism in all tasks.
- Qualification in Document Control or Administration would be beneficial but is not essential.
What we offer:
- 25 days holiday entitlement + Statutory and public holidays + Additional 3 (three) days holiday available on our purchase scheme.
- Car allowance, Employee Assistance Programs and Career Progression.
- Life Insurance.
- Industry leading contributory pension scheme matching up to 10%.
- Opportunities for professional development, including financial support for relevant qualifications and membership subscriptions.
About Linxon:
“Building the infrastructure to power the world” At Linxon, we are leaders in delivering innovative EPC substation projects essential for the energy transition. With expertise from Hitachi Energy and Atkins Realis, we provide integrated, sustainable solutions that power cities, industries, and communities. We are committed to building infrastructure that supports a carbon-free future and ensures reliable and efficient energy transmission.
Diversity & Inclusion:
When it comes to diversity and inclusion, we see things differently at Linxon. We encourage applications from people of all races, ages, genders, religions, sexual orientations and more - so whoever you are, we hope you’ll see things our way, too.
Document Controller employer: Linxon
Linxon is an exceptional employer located in Glasgow, offering a dynamic work environment that fosters professional growth and development. With a strong commitment to diversity and inclusion, employees benefit from a hybrid working model, generous holiday entitlement, and a robust pension scheme, all while contributing to critical infrastructure projects that support a sustainable energy future. Join us to be part of a team that values innovation, collaboration, and the drive for a carbon-free world.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with current Linxon employees on LinkedIn. A friendly chat can sometimes lead to job opportunities that aren’t even advertised!
✨Tip Number 2
Prepare for interviews by researching Linxon’s projects and values. Show us you’re genuinely interested in our work and how you can contribute to our mission of building sustainable infrastructure.
✨Tip Number 3
Practice your communication skills! As a Document Controller, you’ll need to liaise with clients and suppliers. Mock interviews with friends or family can help you articulate your thoughts clearly and confidently.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you’re serious about joining the Linxon team!
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience with document control and administration. Use keywords from the job description to show that you understand what we're looking for!
Show Off Your Skills:Don’t forget to mention your computer literacy, especially with Microsoft Office and Adobe Acrobat. We want to see how your skills align with our needs, so be specific about your experience with EDMS and document management.
Be Clear and Concise:When writing your application, keep it clear and to the point. We appreciate a well-structured application that makes it easy for us to see your qualifications and experience without wading through unnecessary fluff.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you're serious about joining our team at Linxon!
How to prepare for a job interview at Linxon
✨Know Your Documents
Familiarise yourself with the types of documents you'll be managing as a Document Controller. Brush up on industry standards and specific requirements like those from National Grid. This will show your potential employer that you understand the role and are ready to hit the ground running.
✨Master the EDMS
Since you'll be using an Electronic Document Management System, make sure you know how to navigate it efficiently. If possible, practice with similar software before the interview. Being able to discuss your experience with document control systems will impress the interviewers.
✨Showcase Your Communication Skills
As a Document Controller, you'll need to liaise with various stakeholders. Prepare examples of how you've effectively communicated in past roles, especially when resolving issues or providing updates. This will highlight your ability to work collaboratively and maintain strong relationships.
✨Be Proactive and Detail-Oriented
Demonstrate your proactive nature by discussing times when you've identified process improvements or taken initiative in previous roles. Highlight your attention to detail, as this is crucial for ensuring compliance and quality in documentation. Share specific examples to back up your claims.
