At a Glance
- Tasks: Join our People Team to implement and optimise HR systems for a smooth operation.
- Company: Linnworks, a leader in eCommerce automation with a collaborative culture.
- Benefits: Remote work, competitive day rate, and opportunities for personal growth.
- Other info: 6-week contract with potential extension; perfect for those seeking short-term, impactful work.
- Why this job: Make a real impact by streamlining HR processes and ensuring data compliance.
- Qualifications: Hands-on experience with Personio and strong data management skills required.
The predicted salary is between 30000 - 40000 £ per year.
We're looking for a hands-on HR Administrator or HR Systems Specialist to join our People Team on a short-term contract and help us get Personio fully operational before the end of Q2. The strategic design is done — this role is all about execution. You'll be the engine room of our Personio implementation: auditing, cleansing, and migrating employee data; building and configuring lifecycle workflows; and ensuring our records are GDPR-compliant. This is a focused, high-output engagement with clear deliverables and a clean handover at the end.
What you'll be doing:
- Auditing all employee records in Personio and Google Drive, identifying gaps, duplicates, and non-compliant data
- Bulk cleansing and uploading employee data until Personio is our sole active source of truth
- Building and configuring end-to-end lifecycle workflows eg onboarding, offboarding, contract changes, and probation
- Setting up automation rules, triggers, and notification flows to reduce manual HR tasks
- Conducting a GDPR data retention audit and removing or flagging non-compliant historical records
- Decommissioning legacy HR storage
- Producing a workflow user guide and a final delivery report for handover
What You'll Bring To The Role:
Essential:
- Proven, hands-on Personio experience — specifically workflow configuration, automation rules, and data management
- Strong data hygiene instincts: methodical, accurate, and thorough when auditing and cleansing records
- Working knowledge of GDPR as it applies to HR data and document retention
- High proficiency with Google Workspace (Drive, Sheets, Docs)
- Able to work autonomously and flag blockers proactively
- Available to start 9 June 2026
Nice to have:
- Experience migrating data between HR systems and decommissioning legacy storage
- Previous interim or contract experience in a scaling business
- Familiarity with HRIS best practice for SME organisations
Engagement type: Day rate contract, outside IR35
Duration: 6 weeks (possible extension to 8 weeks)
Start date: 9 June 2026
Hours: Full-time equivalent (5 days/week)
Location: Remote but UK based required
HR Systems Administrator in Chichester employer: Linnworks
At Linnworks, we are dedicated to fostering a dynamic and inclusive work environment where our employees can thrive. As a remote-based employer in the eCommerce automation sector, we offer flexible working arrangements, a strong commitment to personal development, and opportunities for career progression. Join us to be part of a passionate team that values collaboration and innovation, all while making a meaningful impact in the industry.
StudySmarter Expert Advice🤫
We think this is how you could land HR Systems Administrator in Chichester
✨Tip Number 1
Network like a pro! Reach out to your connections in the HR field and let them know you're on the lookout for opportunities. You never know who might have the inside scoop on a role that’s perfect for you.
✨Tip Number 2
Get your hands dirty with some practical experience. If you can, volunteer or take on short-term projects related to HR systems. This not only boosts your CV but also gives you real-world examples to discuss in interviews.
✨Tip Number 3
Prepare for interviews by researching common HR scenarios and how you would handle them. Think about your past experiences and be ready to share specific examples that showcase your skills, especially with Personio and GDPR compliance.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team at Linnworks.
We think you need these skills to ace HR Systems Administrator in Chichester
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the HR Systems Administrator role. Highlight your hands-on experience with Personio and any relevant data management skills. We want to see how your background aligns with our mission!
Showcase Your GDPR Knowledge:Since this role involves ensuring GDPR compliance, don’t forget to mention your understanding of GDPR as it applies to HR data. We’re looking for someone who can confidently navigate these regulations.
Be Clear and Concise:When writing your application, keep it clear and to the point. We appreciate straightforward communication, so make sure you highlight your key achievements and experiences without fluff.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Linnworks
✨Know Your Personio Inside Out
Make sure you brush up on your Personio knowledge before the interview. Familiarise yourself with its features, especially workflow configuration and automation rules. Being able to discuss specific examples of how you've used Personio in the past will show that you're not just familiar with the system but can also hit the ground running.
✨Show Off Your Data Hygiene Skills
Since this role involves a lot of data auditing and cleansing, be prepared to talk about your approach to maintaining data accuracy. Share any methods or tools you’ve used to ensure data compliance and integrity, especially in relation to GDPR. This will demonstrate your attention to detail and thoroughness.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, like dealing with non-compliant data or setting up lifecycle workflows. Think through some scenarios in advance and be ready to explain your thought process and the steps you would take to resolve them. This shows your problem-solving skills and practical experience.
✨Be Ready to Discuss Remote Work Strategies
As this position is remote, it’s important to convey how you manage your time and tasks effectively while working independently. Share examples of how you’ve successfully completed projects remotely, highlighting your ability to flag blockers proactively and communicate effectively with your team.
