UK Quinyx Implementation Partner (18 Monhs Fixed-Term Project Role)
Location: United Kingdom (with travel to pilot clinics as )
Contract: Fixed-Term, Full-Time 18 Months
Reporting To: Current Line Manager, with a dotted-line reporting relationship to the Central P&O Systems & Analytics Director and Project Team
About MVH Europe
Mars Veterinary Health (MVH) Europe is a family of leading veterinary care providers committed to creating a better world for pets. Our network includes trusted brands such as AniCura and Linnaeus, operating over 500 animal hospitals and clinics across 18 European countries. Together, our teams deliver high-quality, modern veterinary care for companion animals, ensuring peace of mind for pet owners through excellent access and patient safety.
AniCura, our largest brand in Europe, provides care to over three million patients each year through 12,500 dedicated professionals. Linnaeus, operating primarily in the UK and Ireland, is home to over 6,000 Associates empowered to deliver exceptional care through a culture of collaboration, clinical excellence, and continuous development.
At MVH Europe, we prioritize a culture of accountability, inclusion, and wellbeing. We believe our purpose to make A BETTER WORLD FOR PETS starts with building a better world for our people. We support our teams through strong governance, comprehensive wellbeing programs, and a shared passion for delivering exceptional outcomes in veterinary care.
Shape the Future of Workforce Management Across the UK
We are seeking a highly motivated and organised UK Quinyx Implementation Partner to play a pivotal role in the implementation of Quinyx Workforce Management across our UK clinic network.
Starting with a pilot across approximately seven clinics, you will lead the local deployment of Quinyx, working closely with clinic teams, Payroll, P&O, Operations, IT, and our European project team. Following a successful pilot, you will support the wider rollout across all UK clinics.
This is a unique opportunity to be at the centre of a major business transformation project, helping to modernise workforce planning, time management, and payroll preparation processes while driving adoption and delivering lasting operational improvements.
About the Role
As the UK Quinyx Implementation Partner, you will act as the key link between local stakeholders and the central European Quinyx programme team. You will ensure that UK-specific workforce management, payroll, and compliance requirements are successfully incorporated into the global Quinyx framework while supporting clinics through every stage of the implementation journey.
Your focus will be on delivering a successful pilot, ensuring high-quality payroll-ready data, minimising go-live issues, and creating a strong foundation for the national rollout.
Key Responsibilities
Project Leadership & Coordination
Serve as the primary UK point of contact for all Quinyx implementation activities.
Coordinate activities between Central P&O Systems & Analytics, Quinyx specialists, external configuration partners, UK Payroll, Operations, IT, and clinic teams.
Maintain local project plans, risk and issue logs, and progress reporting.
Ensure alignment with the global implementation methodology and project timelines.
Requirements Gathering & Solution Design
Lead the identification and documentation of UK-specific business requirements, including:
Absence and leave processes
Payroll salary types and mappings
Working time regulations and contractual requirements
Shift patterns and local terminology
Validate requirements with key stakeholders to ensure compliance and operational effectiveness.
Manage the handover of requirements to the Quinyx configuration team.
Configuration & Testing Support
Translate business requirements into system configuration needs.
Review configuration outputs to ensure alignment with UK requirements and global standards.
Support data validation activities, including employee data, organisational structures, permissions, scheduling rules, and time models.
Participate in system testing, user acceptance testing, defect management, and issue resolution.
Training & Change Enablement
Complete Train-the-Trainer certification from the global project team.
Adapt training materials for UK processes and terminology.
Deliver training sessions for clinic planners, managers, and key users.
Provide coaching and support during the early stages of scheduling, absence management, and time administration.
Support communication and engagement activities throughout the project.
Pilot Clinic Readiness & Go-Live Support
Assess pilot clinic readiness and support implementation planning.
Conduct onsite and virtual kick-off sessions.
Validate data quality, tablet installations, and clinic workflows.
Provide hands-on support during schedule creation, absence recording, time approvals, and system adoption.
Act as first-line support during go-live and hypercare phases.
Capture lessons learned and support the transition into business-as-usual operations.
What You'll Deliver
UK functional and regulatory requirements documentation
Localised training materials and delivery plans
Pilot clinic readiness assessments
User guides and support materials
Testing scenarios, results, and issue logs
Go-live readiness checklists
Post-pilot evaluation and rollout recommendations
Essential Experience & Skills
Experience with Quinyx or a similar Workforce Management solution covering scheduling, time and attendance, and payroll preparation.
Strong understanding of UK payroll, absence management, and employment regulations.
Experience supporting multi-stakeholder implementation or transformation projects.
Ability to communicate effectively with both technical and non-technical audiences.
Strong facilitation, training, and stakeholder management skills.
Structured, analytical approach to problem solving.
Willingness to travel to pilot clinic locations.
Desirable Experience
Experience supporting multi-site operations in healthcare, retail, hospitality, or similar sectors.
Knowledge of integrations between workforce management and payroll systems.
Experience in change management, training delivery, or business transformation initiatives.
Who Might Be a Great Fit?
We are particularly interested in hearing from colleagues with backgrounds such as:
P&O Administrators or HR Operations Specialists
Clinic Operations Coordinators or Regional Support Roles
Experienced Planners or Scheduling Leads
Successful candidates often combine operational knowledge with strong system and process thinking, allowing them to bridge the gap between business requirements and technology solutions.
What Success Looks Like
Clinics fully trained and prepared before go-live
Successful pilot implementation with documented lessons learned
Accurate, payroll-ready data by the end of the first pilot month
Strong adoption of Quinyx planning and mobile tools
Positive feedback from clinic leadership and end users
A smooth transition into the national rollout phase
If this sounds like you:
Please contact Christina Scimeca, Group Corporate Recruiter, who is happy to tell you more about this opportunity and the recruitment process. Or apply by submitting your resume through the apply button below.
MVHE is an equal opportunity employer and welcomes applications from candidates with diverse backgrounds.
Internal Candidates/Associates: If you are interested in this position, please reach out to the Corporate Recruiter to understand the internal recruitment
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